--- title: "Florida E-Verify Requirements for Employers | MCC Solutions" description: "Florida E-Verify rules: 25 or more employees, public employers, state contractors, penalties, quoted from official pages." url: "https://mcc-solutionsnj.com/bookkeeping/e-verify-florida" --- E-Verify · Florida # Florida E-Verify requirements Who must use E-Verify here, and what the official pages say about public employers, state contractors, when the rule began and the penalty, in their own words. [![Intuit ProAdvisor Gold tier badge](/img/credentials/intuit-proadvisor-gold.png)](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77)Gold tier in Intuit's ProAdvisor program. [See my Intuit listing](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77) Keeping your own books? Tallyfinch does invoices, bank import and reports on your computer. [See Tallyfinch](/bookkeeping/mcc-books-downloadable-bookkeeping-software) **Short answer.** Yes for private employers with 25 or more employees. Separate rules cover public employers and state contractors. A penalty is stated. ## At a glance Private employers Private employers with 25 or more employees must use E-Verify for each new employee, within three business days after the employee starts working for pay. Public employers Every public agency, including a business acting on a public agency's behalf, must use E-Verify for new employees. State contractors A public agency must require its contractors and their subcontractors to register with and use E-Verify for all new employees, and no party may enter the contract unless each one does. A subcontractor gives the contractor an affidavit that it does not employ an unauthorized alien. A contract ended under this rule bars the contractor from public contracts for at least one year. In effect since July 1, 2023 for private employers with 25 or more employees. Penalty After a notice and 30 days to cure, an employer found to have skipped E-Verify three times in 24 months is fined $1,000 a day until it shows compliance, and state licenses can be suspended until the violation is fixed. Who enforces or publishes it FloridaCommerce (sanctions) and the Florida Department of Revenue (yearly certification) ## In the official wording **Private employers** Hiring in another state? [Employer registration in Florida, done for you](/bookkeeping/out-of-state-employer-registration), or [a free bookkeeping health check](/bookkeeping/health-check). "public agencies and private employers with 25 or more employees are required to use the E-Verify system" **Public employers** "All public employers." **State contractors** "may not enter into a contract unless each party to the contract registers with and uses the E-Verify system." **Effective date** "Beginning July 1, 2023, section 448.095, Florida Statutes, requires" **Penalty** "it must impose a fine of $1,000 per day until the employer provides proof of compliance" ## Three example businesses - **8 employees, private, no state contract:** Not required by the headcount rule. [See why](/bookkeeping/does-my-business-need-e-verify?state=fl&employees=8&public=no&contract=no) - **40 employees, private, no state contract:** Required. [See why](/bookkeeping/does-my-business-need-e-verify?state=fl&employees=40&public=no&contract=no) - **40 employees, private, with a state contract:** Required. [See why](/bookkeeping/does-my-business-need-e-verify?state=fl&employees=40&public=no&contract=yes) Your own numbers: [open the checker for Florida](/bookkeeping/does-my-business-need-e-verify?state=fl). ## Worth knowing Covered employers certify that they use E-Verify on the first reemployment tax return they file each calendar year. Bills to cover every private employer (HB 197 and SB 1278, 2026 session) both died on March 13, 2026, so the 25-employee line stands. **Not stated on the pages we opened:** limits on how E-Verify is used. **Hiring someone remote in New Jersey?** MCC Solutions acts as an [I-9 authorized representative](/notary/i9-verification): we meet the new hire, examine the original documents and complete Section 2 for you, from $65 per employee. E-Verify cases are created by the employer, in its own E-Verify account; we don't create them. ## Official sources - [New Employee Eligibility and E-Verify: Frequently Asked Questions, Florida Department of Revenue](https://floridarevenue.com/taxes/Documents/eVerifyFAQs.pdf) - [HB 197 (2026) staff analysis, Commerce Committee, Florida House (current-law section)](https://www.flsenate.gov/Session/Bill/2026/197/Analyses/h0197c.COM.PDF) - [HB 197 (2026) bill history, Florida Senate](https://flsenate.gov/Session/Bill/2026/197) - [SB 1278 (2026) bill history, Florida Senate](https://www.flsenate.gov/Session/Bill/2026/1278) - [Section 448.095, Florida Statutes (2025), Florida Senate](https://flsenate.gov/laws/statutes/2025/448.095) General information, not legal advice. Checked November 2026. Federal rules on Form I-9 and E-Verify timing are on the [all-states table](/bookkeeping/e-verify-requirements-by-state). ## Common questions **Do private employers in Florida have to use E-Verify?** Private employers with 25 or more employees. Private employers with 25 or more employees must use E-Verify for each new employee, within three business days after the employee starts working for pay. The official wording: "public agencies and private employers with 25 or more employees are required to use the E-Verify system." **Does Florida require E-Verify for public employers?** Every public agency, including a business acting on a public agency's behalf, must use E-Verify for new employees. **Do contractors with the state of Florida need E-Verify?** A public agency must require its contractors and their subcontractors to register with and use E-Verify for all new employees, and no party may enter the contract unless each one does. A subcontractor gives the contractor an affidavit that it does not employ an unauthorized alien. A contract ended under this rule bars the contractor from public contracts for at least one year. **When did the Florida rule take effect?** July 1, 2023 for private employers with 25 or more employees. **What penalty does Florida law set?** After a notice and 30 days to cure, an employer found to have skipped E-Verify three times in 24 months is fined $1,000 a day until it shows compliance, and state licenses can be suspended until the violation is fixed. **Is a Form I-9 still needed in Florida?** Yes. Every employer completes Form I-9 for each hire under federal law, and an E-Verify case is created from the finished form, so the state rule adds to the I-9 rather than replacing it. All states: [E-Verify requirements by state](/bookkeeping/e-verify-requirements-by-state) · [California](/bookkeeping/e-verify-california) · [Georgia](/bookkeeping/e-verify-georgia) Tallyfinch ### Books you keep on your own computer Tallyfinch does invoices, bills, bank import, reconciliation and the main reports, in a file you own. $99 once, then $5 a month for updates; the app keeps working if you stop the plan. It does not do payroll or sales tax filing. The free download records up to 60 entries. [See Tallyfinch](/bookkeeping/mcc-books-downloadable-bookkeeping-software) [Download it free](/tools/pro/trial/mccBooks) [Compare the three apps](/software) ## Want hiring and payroll records kept for you? [See bookkeeping services](/bookkeeping/)[Call (908) 444-6373](tel:+19084446373)