--- title: "What to send your bookkeeper each month: a checklist | MCC" description: "A monthly checklist of what your bookkeeper needs from you: statements, receipts, payroll reports, loan statements and answers to questions." url: "https://mcc-solutionsnj.com/bookkeeping/guides/what-to-send-your-bookkeeper-each-month" --- Bookkeeping guide · Updated October 7, 2026 # What to send your bookkeeper each month: a checklist Monthly bookkeeping goes fastest when the inputs arrive on time. This is the checklist we would give a new client. By [Matthew Coleman](/about), MCC Solutions **Quick answer.** Give your bookkeeper user access to your accounting software and read-only access to the bank where possible, and do not share personal logins or online banking passwords by email or text. Want this handled for you? Monthly bookkeeping, cleanup and year-end close for small businesses. Start with a free health check of your books. [Free health check](/bookkeeping/health-check)[Get a quote](/bookkeeping/#interest) **Related:** [Void vs delete a transaction](/bookkeeping/guides/voiding-vs-deleting-transactions) · [NJ 1099 contractor rule (ABC test)](/bookkeeping/guides/nj-independent-contractor-rule-abc-test-2026) · [Trial balance explained](/bookkeeping/guides/trial-balance-explained) **Free tools:** [Late payment fee calculator](/bookkeeping/late-payment-fee-calculator) · [True cost of an employee](/bookkeeping/employee-cost-calculator) [![Intuit ProAdvisor Gold tier badge](/img/credentials/intuit-proadvisor-gold.png)](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77)Gold tier in Intuit's ProAdvisor program. [See my Intuit listing](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77) Keeping your own books? Tallyfinch does invoices, bank import and reports on your computer. [See Tallyfinch](/bookkeeping/mcc-books-downloadable-bookkeeping-software) ## Access, not passwords Give your bookkeeper user access to your accounting software and read-only access to the bank where possible. Do not share your personal logins or online banking passwords by email or text. ## Statements Statements for every business bank account, credit card, loan and payment processor, by the 5th to 10th of the next month. ## Receipts and documents Receipts for larger purchases, invoices you issued outside the software, and contracts or loan paperwork for new commitments. ## Payroll and tax Payroll reports for the month, copies of tax notices, and sales tax or payroll filings made outside your accounting software. ## Questions Expect a short list of transactions the bookkeeper could not categorize. Answer within a few days. Quick answers keep the books current. ## What you should get back Reconciled accounts, a profit and loss, a balance sheet, and a short note about what changed or needs attention. ## Common questions **What if I miss a month?** Send it when you can. The longer you wait, the harder it is to remember what the transactions were. **How do I send documents securely?** Through your client account on our site or the accounting software's attachment feature, rather than plain email. This guide is general information, not tax, legal or accounting advice. Rules, fees and due dates change; check with the IRS, the NJ Division of Taxation or a licensed professional for your situation. Let us handle it [### Monthly bookkeeping Categorizing, reconciling and monthly reports, with cleanup, payroll and NJ filings available. Bookkeeping →](/bookkeeping/) [### QuickBooks Online Monthly bookkeeping, cleanup and reconciliation in QuickBooks Online for New Jersey small businesses. Your account stays in your name. QuickBooks →](/bookkeeping/software/quickbooks-online)[### Square, Stripe and payment processors How sales from Square, Stripe, PayPal and other processors should flow into your accounting software, and why deposits never match sales. Square & Stripe →](/bookkeeping/software/square-and-stripe) More guides - [A monthly bookkeeping close checklist for small businesses](/bookkeeping/guides/monthly-bookkeeping-close-checklist) - [Cash vs. accrual accounting: which fits your business?](/bookkeeping/guides/cash-vs-accrual-accounting) - [How to read a profit and loss statement](/bookkeeping/guides/how-to-read-a-profit-and-loss-statement) - [How much does small business bookkeeping cost?](/bookkeeping/guides/how-much-does-bookkeeping-cost) Free tool - [Bookkeeping health check](/bookkeeping/health-check) [All guides](/bookkeeping/guides) Reach small business owners, freelancers and bookkeepers who read this guide: [advertise here](/advertise#bookkeeping). Document pack ### Bookkeeping Client Onboarding Pack The documents a solo bookkeeper writes again for every new client, drafted once: what to ask, what to agree in writing, and what to request each month. [See what is inside ($39)](/toolkits/bookkeeping-client-onboarding-pack) Also in the [Bookkeeper Practice Bundle](/toolkits/bookkeeper-practice-bundle): 3 products for $59 instead of $77 separately. Tallyfinch ### Books you keep on your own computer Tallyfinch does invoices, bills, bank import, reconciliation and the main reports, in a file you own. $99 once, then $5 a month for updates; the app keeps working if you stop the plan. It does not do payroll or sales tax filing. The free download records up to 60 entries. [See Tallyfinch](/bookkeeping/mcc-books-downloadable-bookkeeping-software) [Download it free](/tools/pro/trial/mccBooks) [Compare the three apps](/software) ## Rather have us keep the books? Ask for a quote. 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