--- title: "Books Won't Reconcile? QuickBooks Cleanup (NJ) | MCC" description: "Bank balance doesn't match QuickBooks? Duplicates, uncategorized transactions and old reconciliation errors cleaned up for any NJ business by a ProAdvisor." url: "https://mcc-solutionsnj.com/bookkeeping/help/books-that-wont-reconcile" --- Reconciliation and cleanup # Books that won't reconcile The bank says one number and QuickBooks says another, and nobody remembers why. We find the reason and fix it at the source, instead of hiding the difference in a plug entry. [Get a Quote](/bookkeeping/#interest) [![Intuit ProAdvisor Gold tier badge](/img/credentials/intuit-proadvisor-gold.png)](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77)Gold tier in Intuit's ProAdvisor program. [See my Intuit listing](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77) ![Matthew Coleman, founder of MCC Solutions](/img/matthew-coleman.jpg) **Matthew Coleman**, QuickBooks ProAdvisor, accounting and finance degree. Cranford, NJ. Start with a free health check of your books. You get a quote after we review your books, before any work starts. Keeping your own books? Tallyfinch does invoices, bank import and reports on your computer. [See Tallyfinch](/bookkeeping/mcc-books-downloadable-bookkeeping-software) ## Common causes Duplicate imports, transactions entered by hand and then again by the bank feed, edited or deleted transactions in a closed period, opening balances that were wrong from the start, and deposits never matched to the invoices they paid. ## How we untangle it We work back to the last period that did reconcile, then forward month by month. Each difference is traced to a cause and corrected. Uncategorized and 'ask my accountant' balances get properly sorted. We keep a record of what we changed, so your tax professional can see it. ## Other messes we see Personal spending running through the business, clearing accounts that never reach zero, sales tax or payroll liabilities that don't match the filings, and loan payments booked as expenses. ## QuickBooks and other tools We're a QuickBooks ProAdvisor and can also work with other common bookkeeping software. ## First checks you can make yourself Make sure the statement ending date and balance match what you typed in. Look for transactions dated just before or after the period. Check that no one entered a deposit twice, once by hand and once from the bank feed. Our free [reconciliation difference finder](/bookkeeping/bank-reconciliation-difference-finder) looks for swapped digits, double entries and items posted in the wrong direction. ## Why plugging the difference is risky Many programs offer a button that books the difference to an adjustment account. It makes the screen balance but hides the cause. A plug can sit in the books for years and later distort profit, or confuse a tax preparer or lender who sees a large unexplained entry. ## What you get when we finish Each account reconciled to its statement, the reasons for the earlier differences listed, and a short note on what to change so it does not happen again, such as turning off a duplicate bank feed or locking closed periods. We keep a record of what was corrected. ## Related - [Years behind on books](/bookkeeping/help/years-behind-on-books) - [Previous bookkeeper left a mess](/bookkeeping/help/previous-bookkeeper-left-a-mess) - [Bookkeeping health check](/bookkeeping/health-check) - [Bookkeeping guides](/bookkeeping/guides) - [Reconciliation difference finder](/bookkeeping/bank-reconciliation-difference-finder) - [Are my books ready for taxes?](/bookkeeping/is-my-quickbooks-ready-for-taxes) General information, not legal or tax advice. Rules change; confirm with the agency, lender or your professional. Updated October 2026. FAQ ## Common questions **Can you fix it without starting over?** Often yes. Sometimes rebuilding a period is faster than repairing it. We'll say which after reviewing. **Will you change numbers I've already filed?** We tell you what we find. Any amended filing is a decision for you and your tax professional. **Do I need to give you my login?** Accountant or read-only access is usually enough, and we can work from exports. **How do I stop it happening again?** Reconcile every month, avoid editing transactions in closed periods, and use one method for entering each type of transaction instead of both the bank feed and manual entry. **Is it worth fixing old periods?** It depends on how far back the problem starts. We find the last period that reconciled and tell you whether repairing or rebuilding is faster. Reviewed by a person ### Books Health Review Send us one period of reports from QuickBooks, Xero or Excel. A person reads them and emails a written list of what to fix, in order. [See what is included ($129)](/bookkeeping/books-health-review) Tallyfinch ### Books you keep on your own computer Tallyfinch does invoices, bills, bank import, reconciliation and the main reports, in a file you own. $99 once, then $5 a month for updates; the app keeps working if you stop the plan. It does not do payroll or sales tax filing. The free download records up to 60 entries. [See Tallyfinch](/bookkeeping/mcc-books-downloadable-bookkeeping-software) [Download it free](/tools/pro/trial/mccBooks) [Compare the three apps](/software) ## Want clean books? [Get a Quote](/bookkeeping/#interest)[Call (908) 444-6373](tel:+19084446373)