--- title: "Bookkeeping for New York Small Businesses | MCC Solutions" description: "Online monthly bookkeeping, cleanup and filing support for New York small businesses. From a New Jersey firm. From $450/month." url: "https://mcc-solutionsnj.com/bookkeeping/northeast/new-york" --- Northeast · New York # Bookkeeping for New York small businesses MCC Solutions provides online monthly bookkeeping, catch-up cleanup and filing support for small businesses in the state, from our base in Cranford, NJ. Monthly bookkeeping starts at $450. [Get a bookkeeping quote](/bookkeeping/#interest)[Call the desk](tel:+19084446373) [![Intuit ProAdvisor Gold tier badge](/img/credentials/intuit-proadvisor-gold.png)](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77)Gold tier in Intuit's ProAdvisor program. [See my Intuit listing](https://proadvisor.intuit.com/app/accountant/search?searchId=matthew-coleman77) ![Matthew Coleman, founder of MCC Solutions](/img/matthew-coleman.jpg) **Matthew Coleman**, QuickBooks ProAdvisor, accounting and finance degree. Cranford, NJ. Start with a free health check of your books. You get a quote after we review your books, before any work starts. New York basics ## What New York businesses deal with The state's state sales tax rate is 4%, and counties and cities add their own rates on top, so the combined rate depends on where you sell or deliver. New York City's combined rate is 8.875%. Many New York businesses touch more than one level of tax: state, county, and in New York City, city business taxes. We keep the books clean enough that your CPA can sort out which apply. ### New York items we keep your books ready for - Sales tax returns, with the right combined rate for each location you sell in - Withholding and unemployment insurance reports for employees - Paid Family Leave and disability coverage, which the state requires employers to carry - The biennial statement that state LLCs file with the Department of State - The publication requirement for new the state LLCs, which is separate from the formation filing - The elective pass-through entity tax, which some partnerships and S corporations use to manage owner tax How it works ## Remote, and upfront about it Our only office is in Cranford, New Jersey, so we do not have an office in your area and the work is done online. The service is the same wherever you are: monthly bookkeeping in accounting software you own. - You give us access to your accounting file and bank and card feeds - We clean up past months if needed, with a written quote first - Each month we categorize, reconcile and close by a set date - You get monthly reports and a person to ask about them ### Where in New York - [New York City, NY](/bookkeeping/northeast/new-york/new-york-city) - [Long Island, NY](/bookkeeping/northeast/new-york/long-island) - [Westchester County, NY](/bookkeeping/northeast/new-york/westchester) - [Albany, NY](/bookkeeping/northeast/new-york/albany) - [Buffalo, NY](/bookkeeping/northeast/new-york/buffalo) - [Rochester, NY](/bookkeeping/northeast/new-york/rochester) - [Syracuse, NY](/bookkeeping/northeast/new-york/syracuse) ### Major metros - [New York City, NY](/bookkeeping/metros/new-york-city-ny) - [Buffalo, NY](/bookkeeping/metros/buffalo-ny) - [Rochester, NY](/bookkeeping/metros/rochester-ny) - [Albany, NY](/bookkeeping/metros/albany-ny) We are a young firm and take a limited number of clients. Beyond the books ## Bookkeeping, then a plan for the numbers Records tell you where the money went. A business in the state that is growing, carrying debt or running tight on cash also needs to know where it is going, and when a slow month will hurt. Think of it as part-time finance leadership: forecasting, budgeting and a monthly conversation about the numbers. It depends on the bookkeeping underneath. Tax filings, audits and legal advice stay with your CPA or attorney. ### What that can include - Seasonal cash planning for the slow months - A one-page dashboard of the five or six numbers you steer by - Pricing and margin review by job, product or customer [What a fractional CFO does →](/bookkeeping/guides/what-is-a-fractional-cfo) State filings ## What the state expects from businesses in New York Recurring state report Biennial Statement, filed with New York Department of State, every two years. Due during the calendar month in which the original Certificate of Incorporation, Articles of Organization or Application for Authority was filed, every two years. [Official page](https://dos.ny.gov/biennial-statements-business-corporations-and-limited-liability-companies) Income tax withholding New York State Department of Taxation and Finance, with registration through the Department of Labor. After getting an EIN, register online through New York Business Express using the NYS 100 Employer Registration for Unemployment Insurance, Withholding, and Wage Reporting. [Official page](https://www.tax.ny.gov/bus/doingbus/hire.htm) Unemployment insurance New York State Department of Labor. Register before your first payroll. [Official page](https://dol.ny.gov/register-unemployment-insurance-0) Free advising New York Small Business Development Center (NYSBDC) offers no-cost advising to small businesses. [Official page](https://nysbdc.org/) We keep the books so these filings are easy to prepare from them, and we put the due dates on your calendar. Your tax professional or the agency has the final word on what applies to you. Checked 2026-10-30 on the official pages linked above. Fees and forms change; general information, not tax or legal advice. FAQ ## New York bookkeeping questions **Do you work with New York businesses?** Yes, from our desk in Cranford, New Jersey, by video, phone and email. **What does monthly bookkeeping for a New York business include?** You get monthly categorization, reconciliation of every bank and card account and plain financial reports, in the software you choose. Payroll and filing help can be added on top. **Can you catch up books that are months behind?** Yes, catching up is a normal job. Earlier months are cleaned up and reconciled, monthly service follows, and a written quote comes before any work. **What does a New York company file with the state each year?** Biennial Statement, filed with New York Department of State, every two years. Due during the calendar month in which the original Certificate of Incorporation, Articles of Organization or Application for Authority was filed, every two years. Check the agency's page for your own due date. **Do you handle New York sales tax?** We can prepare the records and, where you give us access, prepare returns as an add-on. The state's state sales tax rate is 4%, and counties and cities add their own rates on top, so the combined rate depends on where you sell or deliver. New York City's combined rate is 8.875%. We confirm the rate and filing schedule on your own state account first. **How much does it cost?** The smallest tier is $450 a month, and the price grows with transaction volume. A live estimate is on the bookkeeping page, and the written quote comes before work starts. Official sources: [New York State Department of Taxation and Finance](https://www.tax.ny.gov/) and the [New York Department of State](https://dos.ny.gov/). Rates and rules change, so we confirm the current ones for your account before filing anything. This is bookkeeping, not tax or legal advice. [All Northeast areas](/bookkeeping/northeast) · [Bookkeeping by software](/bookkeeping/software) · [Bookkeeping guides](/bookkeeping/guides) · [Pricing](/bookkeeping/#pricing) ## Bookkeeping help in New York? Ask for a quote. [Get a Quote](/bookkeeping/#interest)[Call (908) 444-6373](tel:+19084446373)