---
title: "Rhode Island Employer Requirements 2027 Checklist | MCC"
description: "Rhode Island employers in 2027:  SUTA wage base, new hires reported in 14 days, $17.00 minimum wage from January 1. Official sources linked."
url: "https://mcc-solutionsnj.com/bookkeeping/rhode-island-employer-compliance-2027"
---

Employer checklist · Rhode Island · 2027

# Rhode Island employer compliance checklist for 2027

Registration, new hires, pay rates, leave, breaks, insurance, final pay and year-end filing, in the order you meet them, each from the state's own pages.

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**Sources checked:** November 2026

**Quick answer.** Rhode Island: SUTA wage base; 1% new employer rate; new hires reported in 14 days; $17.00 minimum wage from January 1; paid sick leave required; meal breaks required; final pay by the next payday if fired. 17 of 19 checklist items are confirmed on official pages; 2 are marked not confirmed, with the page to check.

## Rhode Island 2027 employer checklist

### 1. Register for unemployment tax and withholdingBefore the first payroll.

- #### Not confirmedOpen a state unemployment tax account Not confirmed — check [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf). More: [Rhode Island unemployment tax 2027](/bookkeeping/suta-rhode-island-2027)
- #### ConfirmedTaxable wage base for 2027 Not announced yet when we checked in November 2026. Use the 2026 base below until the state publishes the 2027 figure, usually by January. Source: [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf), checked November 2026 · More: [Rhode Island unemployment tax 2027](/bookkeeping/suta-rhode-island-2027)
- #### ConfirmedTaxable wage base for 2026 (the latest published) $30,800 per employee in 2026.DLT's UI & TDI quick reference (July 1, 2026): $30,800. Source: [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf), checked November 2026 · More: [Rhode Island unemployment tax 2027](/bookkeeping/suta-rhode-island-2027)
- #### ConfirmedNew employer tax rate 1% for a new employer.DLT: 1.00%, not including the 0.21% Job Development Assessment. Source: [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf), checked November 2026 · More: [Rhode Island unemployment tax 2027](/bookkeeping/suta-rhode-island-2027)
- #### ConfirmedQuarterly wage reports and payments DLT: quarterly taxes are due the last day of the month after the quarter (January 31, April 30, July 31, October 31). Source: [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf), checked November 2026 · More: [Rhode Island unemployment tax 2027](/bookkeeping/suta-rhode-island-2027)
- #### ConfirmedEmployee-paid: Temporary disability insurance (TDI) 1.1% for 2026 on up to $100,000.1.1% of the first $100,000, deducted from employees' wages (DLT quick reference, July 1, 2026). TDI is disability insurance, not unemployment insurance. Source: [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf), checked November 2026 · More: [Rhode Island unemployment tax 2027](/bookkeeping/suta-rhode-island-2027)
- #### ConfirmedState income tax withholding State income tax applies. New employees fill out the state certificate: Form RI W-4, Employee's Withholding Allowance Certificate. Source: [Rhode Island Division of Taxation: Withholding Tax Forms (RI W-4, 2026)](https://www.tax.ri.gov/taxforms/withholding.php), checked November 2026

### 2. Report new hires and check work eligibilityFor every hire, rehire and, where the state says so, contractor.

- #### ConfirmedReport each new hire to the state Within 14 days of the first day of work. Report during a probationary period too.Who: New employees and rehires (employees away from pay for at least 60 consecutive days).
- Independent contractors: no. Entities do not have to report new hiring of independent contractors or subcontractors.
- How: online, fax, mail. Online at ri-newhire.com; fax W-4s to (888) 430-6907; mail PO Box 485, Norwell, MA 02061.

Source: [Official page](https://ri-newhire.com/), checked November 2026 · More: [First hire checklist for Rhode Island](/bookkeeping/first-hire-checklist-by-state?state=ri)

- #### ConfirmedWorkplace posters Rhode Island Department of Labor and Training lists the required posters. Source: [Rhode Island Department of Labor and Training: Required Posters for the Workplace](https://dlt.ri.gov/employers/required-workplace-posters), checked November 2026 · More: [First hire checklist for Rhode Island](/bookkeeping/first-hire-checklist-by-state?state=ri)
- #### ConfirmedE-Verify for private employers No state law requires private employers in Rhode Island to use E-Verify: NCSL's State E-Verify Action summary (secondary source, checked November 2026) doesn't list the state among the 22 states that require E-Verify of any employer.Nine states—Alabama, Arizona, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Utah—require E-Verify for all employers Source: [NCSL (secondary source): State E-Verify Action, National Conference of State Legislatures (undated 50-state summary)](https://www.ncsl.org/immigration/state-e-verify-action), checked November 2026 · More: [E-Verify requirements by state](/bookkeeping/e-verify-requirements-by-state)

### 3. Set pay at the minimum wage: January 1 and mid-yearCheck every hourly and tipped rate against the floor.

- #### ConfirmedMinimum wage now (2026) $16.00 an hour.$16 from January 1, 2026 (2025-H 5029A / 2025-S 0125A, Governor's office). Sources: [Rhode Island Governor: McKee signs legislation raising the minimum wage](https://governor.ri.gov/press-releases/governor-mckee-signs-legislation-raising-rhode-island-minimum-wage); [RI DLT: Minimum Wage](https://dlt.ri.gov/regulation-and-safety/labor-standards/minimum-wage); [U.S. Department of Labor: State Minimum Wage Laws (updated November 5, 2026)](https://www.dol.gov/agencies/whd/minimum-wage/state); [U.S. Department of Labor: Minimum Wages for Tipped Employees (revised July 1, 2026)](https://www.dol.gov/agencies/whd/state/minimum-wage/tipped), checked November 2026 · More: [Rhode Island minimum wage 2027](/bookkeeping/minimum-wage-rhode-island-2027)
- #### ConfirmedMinimum wage change in 2027 Rises to $17.00 an hour on Friday, January 1, 2027.Rhode Island Governor, August 4, 2025: under 2025-H 5029A and 2025-S 0125A the minimum wage is $17 on January 1, 2027. Sources: [Rhode Island Governor: McKee signs legislation raising the minimum wage](https://governor.ri.gov/press-releases/governor-mckee-signs-legislation-raising-rhode-island-minimum-wage); [RI DLT: Minimum Wage](https://dlt.ri.gov/regulation-and-safety/labor-standards/minimum-wage); [U.S. Department of Labor: State Minimum Wage Laws (updated November 5, 2026)](https://www.dol.gov/agencies/whd/minimum-wage/state); [U.S. Department of Labor: Minimum Wages for Tipped Employees (revised July 1, 2026)](https://www.dol.gov/agencies/whd/state/minimum-wage/tipped), checked November 2026 · More: [Rhode Island minimum wage 2027](/bookkeeping/minimum-wage-rhode-island-2027)
- #### ConfirmedTipped employees Cash wage of at least $3.89 an hour in 2027, with tips making up the rest.RI DLT: the gratuity rule leaves a cash wage of $3.89 per hour (in effect since 2017). Source: [U.S. Department of Labor: Minimum Wages for Tipped Employees (revised July 1, 2026)](https://www.dol.gov/agencies/whd/state/minimum-wage/tipped), checked November 2026 · More: [Rhode Island minimum wage 2027](/bookkeeping/minimum-wage-rhode-island-2027)
- #### ConfirmedRate for: Full-time students under 19 at nonprofit religious, educational, library or community service employers (90%) $15.30 an hour in 2027 ($14.40 in 2026).RI DLT: 90% of the applicable minimum. Sources: [Rhode Island Governor: McKee signs legislation raising the minimum wage](https://governor.ri.gov/press-releases/governor-mckee-signs-legislation-raising-rhode-island-minimum-wage); [RI DLT: Minimum Wage](https://dlt.ri.gov/regulation-and-safety/labor-standards/minimum-wage); [U.S. Department of Labor: State Minimum Wage Laws (updated November 5, 2026)](https://www.dol.gov/agencies/whd/minimum-wage/state); [U.S. Department of Labor: Minimum Wages for Tipped Employees (revised July 1, 2026)](https://www.dol.gov/agencies/whd/state/minimum-wage/tipped), checked November 2026 · More: [Rhode Island minimum wage 2027](/bookkeeping/minimum-wage-rhode-island-2027)
- #### ConfirmedRate for: Ages 14 and 15 working 24 hours or fewer a week (75%) $12.75 an hour in 2027 ($12.00 in 2026).RI DLT: 75% of the applicable minimum. Sources: [Rhode Island Governor: McKee signs legislation raising the minimum wage](https://governor.ri.gov/press-releases/governor-mckee-signs-legislation-raising-rhode-island-minimum-wage); [RI DLT: Minimum Wage](https://dlt.ri.gov/regulation-and-safety/labor-standards/minimum-wage); [U.S. Department of Labor: State Minimum Wage Laws (updated November 5, 2026)](https://www.dol.gov/agencies/whd/minimum-wage/state); [U.S. Department of Labor: Minimum Wages for Tipped Employees (revised July 1, 2026)](https://www.dol.gov/agencies/whd/state/minimum-wage/tipped), checked November 2026 · More: [Rhode Island minimum wage 2027](/bookkeeping/minimum-wage-rhode-island-2027)

### 4. Paid sick leaveAccrual, limits and notice.

- #### ConfirmedPaid sick leave Healthy and Safe Families and Workplaces Act (R.I. Gen. Laws 28-57). Yes: a statewide paid sick leave law covers private employers.Accrual: At least 1 hour of sick and safe leave for every 35 hours worked.
- Yearly limit: Up to 40 hours a year (since 2020).
- Small employers: Employers with 17 or fewer employees must provide earned sick and safe leave, but it need not be paid.
- Carryover: Unused leave carries over to the following calendar year, though use stays capped at 40 hours a year. Instead of carryover, an employer may pay out unused leave at year's end if the employee still has enough leave available at the start of the next year.
- Notice to employees: When the need is planned at least 24 hours ahead, the employee must give notice.
- When it can be used: New employees may face a 90-day wait before using earned leave.

Sources: [Rhode Island's Sick and Safe Leave fact sheet (RI Department of Labor and Training)](https://dlt.ri.gov:443/documents/pdf/ls/HSFWfactsheet.pdf); [R.I. Gen. Laws 28-57-5, accrual of paid sick and safe leave time (Rhode Island General Assembly)](https://webserver.rilegislature.gov/Statutes/TITLE28/28-57/28-57-5.HTM), checked November 2026 · More: [Paid sick leave laws by state](/bookkeeping/paid-sick-leave-laws-by-state)

### 5. Meal and rest breaksAdults and workers under 18.

- #### ConfirmedMeal breaks for adults A 20-minute mealtime within a 6-hour shift, or a 30-minute mealtime with an 8-hour shift. The employer doesn't have to pay for it.All employees are entitled to a twenty-minute (20) mealtime within a six-hour (6) work shift Sources: [RI General Laws 28-3-14](https://webserver.rilegislature.gov/Statutes/TITLE28/28-3/28-3-14.htm); [RI DLT: Labor standards FAQ](https://dlt.ri.gov/regulation-and-safety/labor-standards/labor-standards-faq); [U.S. Department of Labor: Minimum Paid Rest Period Requirements under State Law for Adult Employees in Private Sector (revised January 1, 2023)](https://www.dol.gov/whd/state/rest.htm), checked November 2026 · More: [Rhode Island meal break laws](/bookkeeping/meal-break-laws-rhode-island)
- #### ConfirmedRest breaks for adults No state requirement, per the state's own page. No state rest-break requirement: Rhode Island isn't in the US DOL table of state paid rest-period rules (revised January 1, 2023), which says states not listed don't require paid rest periods.States not listed do not require paid rest periods. Sources: [RI General Laws 28-3-14](https://webserver.rilegislature.gov/Statutes/TITLE28/28-3/28-3-14.htm); [RI DLT: Labor standards FAQ](https://dlt.ri.gov/regulation-and-safety/labor-standards/labor-standards-faq); [U.S. Department of Labor: Minimum Paid Rest Period Requirements under State Law for Adult Employees in Private Sector (revised January 1, 2023)](https://www.dol.gov/whd/state/rest.htm), checked November 2026 · More: [Rhode Island meal break laws](/bookkeeping/meal-break-laws-rhode-island)
- #### Not confirmedBreaks for workers under 18 Not confirmed — check [RI General Laws 28-3-14](https://webserver.rilegislature.gov/Statutes/TITLE28/28-3/28-3-14.htm). More: [Rhode Island meal break laws](/bookkeeping/meal-break-laws-rhode-island)

### 6. Workers' compensationCoverage, posters and proof.

- #### ConfirmedWorkers' compensation insurance Employers with one or more employees.Rhode Island law requires employers with one or more employees to provide workers' compensation insurance.Owners and officers: Individual owners and partners are exempt. Most corporate officers are included as employees unless they file a waiver form.
- Poster: Display the state-required poster naming the insurer or adjusting company.
- Check a policy: Use the division's Workers' Compensation Insurance Coverage Verification page; for help call (401) 462-8100.

Source: [Workers' Compensation: Employers (Rhode Island DLT)](https://dlt.ri.gov/wc/employers/), checked November 2026 · More: [Rhode Island workers' comp](/bookkeeping/workers-comp-rhode-island)

- #### ConfirmedIf there's no coverage Fines of $1,000 for each day without coverage; on conviction, a $10,000 fine and two years in prison. Source: [Workers' Compensation: Employers (Rhode Island DLT)](https://dlt.ri.gov/wc/employers/), checked November 2026 · More: [Rhode Island workers' comp](/bookkeeping/workers-comp-rhode-island)

### 7. Final payWhen someone leaves.

- #### ConfirmedFinal pay when you let someone go On the next regular payday.next regular payday Sources: [R.I. Gen. Laws 28-14-4: Payment on separation](https://webserver.rilegislature.gov/Statutes/TITLE28/28-14/28-14-4.htm); [RI DLT: Labor Standards FAQ](https://dlt.ri.gov/regulation-and-safety/labor-standards/labor-standards-faq); [RI DLT: A Guidebook to Rhode Island's Wage and Workplace Laws (Rev. 12/2024)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2024-12/LS%20Wage%20and%20Workplace%20Laws%20Guide_Rev_Dec2024.pdf), checked November 2026 · More: [Final paycheck laws by state](/bookkeeping/final-paycheck-laws-by-state)
- #### ConfirmedFinal pay when an employee quits On the next regular payday.next regular paydayUnused vacation: After at least one year of service, accrued vacation pay is paid out at separation, on the next regular payday.
- If it's late: The Department can collect unpaid wages, and criminal wage theft charges brought by the Attorney General carry a fine of up to $4,000 for a misdemeanor.

Sources: [R.I. Gen. Laws 28-14-4: Payment on separation](https://webserver.rilegislature.gov/Statutes/TITLE28/28-14/28-14-4.htm); [RI DLT: Labor Standards FAQ](https://dlt.ri.gov/regulation-and-safety/labor-standards/labor-standards-faq); [RI DLT: A Guidebook to Rhode Island's Wage and Workplace Laws (Rev. 12/2024)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2024-12/LS%20Wage%20and%20Workplace%20Laws%20Guide_Rev_Dec2024.pdf), checked November 2026 · More: [Final paycheck laws by state](/bookkeeping/final-paycheck-laws-by-state)

- #### ConfirmedFor a laid-off employee: the state's work search rule Complete 3 work search activities each week; at least 1 must be a job application to an employer with a suitable vacancy. Source: [RI DLT: Work search requirement](https://dlt.ri.gov/individuals/unemployment-insurance/work-search-requirement), checked November 2026 · More: [Unemployment work search rules by state](/tools/unemployment-work-search-requirements-by-state)

### 8. Year-end W-2 and 1099 filingState copies, due in early 2027 for 2026 pay.

- #### ConfirmedState copies of W-2s and 1099s 1099s are due if there is Rhode Island-sourced income to report, even if no the state tax was withheld; filing is also required when the state tax was withheld or the payment is for services performed in the state. The cited statute, R.I. Gen. Laws 44-30-58(c), refers to amounts of $100 or more.W-2s: January 31
- 1099s: January 31 (per the statute the Division cites)
- Annual reconciliation: Form RI-W3, due January 31.
- Electronic filing: W-2s must be filed electronically by employers with at least 25 employees in Rhode Island, or that apply for or receive a Rhode Island tax credit. 1099s are filed electronically.

Source: [IRS Publication 1220 (Rev. 5-2026), Part A Sec. 12, Table 1: Participating States and Codes](https://www.irs.gov/pub/irs-pdf/p1220.pdf), checked November 2026 · More: [Rhode Island 1099 filing requirements](/bookkeeping/1099-filing-requirements-rhode-island)

## Key dates for 2027

Only the dates our files state. A date on a weekend or holiday is flagged, not moved, unless the agency's page says it moves.

Hiring in another state? [Employer registration in Rhode Island, done for you](/bookkeeping/out-of-state-employer-registration), or [a free bookkeeping health check](/bookkeeping/health-check).

| Date | What | Source |
| --- | --- | --- |
| Friday, January 1, 2027 | Minimum wage rises to $17.00 an hour | |
| Sunday, January 31, 2027 | Unemployment tax report and payment for the fourth quarter of 2026 Falls on a Sunday. This is the date as the agency states it; check its rule for weekend due dates (see step 1). | [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf) |
| Sunday, January 31, 2027 | 1099s with Rhode Island-sourced income Sunday, January 31, 2027 is a Sunday. The agency's page we opened doesn't say whether it moves to the next business day; file by the Friday before to be safe, or ask the agency. | [RI Division of Taxation: Withholding Tax Filing & Transmittal Requirements (v.1, 12/2025)](https://tax.ri.gov/sites/g/files/xkgbur541/files/2026-01/Withholding%20Filing%20Requirements_12302025.pdf) |
| Sunday, January 31, 2027 | W-2s and Form RI-W3 Sunday, January 31, 2027 is a Sunday. The agency's page we opened doesn't say whether it moves to the next business day; file by the Friday before to be safe, or ask the agency. | [RI Division of Taxation: Withholding Tax Filing & Transmittal Requirements (v.1, 12/2025)](https://tax.ri.gov/sites/g/files/xkgbur541/files/2026-01/Withholding%20Filing%20Requirements_12302025.pdf) |
| Monday, February 1, 2027 | Form W-2 Copy A (with W-3) to SSA, and employee copies (federal) | [IRS Topic no. 752, Filing Forms W-2 and W-3](https://www.irs.gov/taxtopics/tc752) |
| Monday, February 1, 2027 | Form 1099-MISC copies to payees (federal) | [IRS Instructions for Forms 1099-MISC and 1099-NEC (Rev. December 2026)](https://www.irs.gov/node/87791) |
| Monday, February 1, 2027 | Form 1099-NEC to the IRS and to each payee (federal) | [IRS Instructions for Forms 1099-MISC and 1099-NEC (Rev. December 2026)](https://www.irs.gov/node/87791) |
| Monday, March 1, 2027 | Form 1099-MISC to the IRS on paper (federal) | [IRS Instructions for Forms 1099-MISC and 1099-NEC (Rev. December 2026)](https://www.irs.gov/node/87791) |
| Wednesday, March 31, 2027 | Form 1099-MISC to the IRS electronically (federal) | [IRS Instructions for Forms 1099-MISC and 1099-NEC (Rev. December 2026)](https://www.irs.gov/node/87791) |
| Friday, April 30, 2027 | Unemployment tax report and payment for the first quarter of 2027 | [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf) |
| Saturday, July 31, 2027 | Unemployment tax report and payment for the second quarter of 2027 Falls on a Saturday. This is the date as the agency states it; check its rule for weekend due dates (see step 1). | [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf) |
| Sunday, October 31, 2027 | Unemployment tax report and payment for the third quarter of 2027 Falls on a Sunday. This is the date as the agency states it; check its rule for weekend due dates (see step 1). | [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf) |

## Still to confirm

- Open a state unemployment tax account: check [Rhode Island DLT: UI & TDI Quick Reference (July 1, 2026)](https://dlt.ri.gov/sites/g/files/xkgbur571/files/2026-06/7.1.26%20UI%20%26%20TDI%20Quick%20Reference.pdf)
- Breaks for workers under 18: check [RI General Laws 28-3-14](https://webserver.rilegislature.gov/Statutes/TITLE28/28-3/28-3-14.htm)

General information, not legal, tax or payroll advice. We are not lawyers, and MCC Solutions is not a law firm or a payroll service. Nothing here guarantees compliance. Rules change, cities and counties can add their own, and the agency's own page has the final word.

## Common questions

**What is the Rhode Island unemployment tax wage base for 2027?**

Not announced yet when we checked in November 2026. Use the 2026 base below until the state publishes the 2027 figure, usually by January.

**How soon must a Rhode Island employer report a new hire?**

Within 14 days of the first day of work. Report during a probationary period too.

**What is the Rhode Island minimum wage in 2027?**

Rises to $17.00 an hour on Friday, January 1, 2027. Rhode Island Governor, August 4, 2025: under 2025-H 5029A and 2025-S 0125A the minimum wage is $17 on January 1, 2027.

**Does Rhode Island require paid sick leave?**

Healthy and Safe Families and Workplaces Act (R.I. Gen. Laws 28-57). Yes: a statewide paid sick leave law covers private employers. Accrual: At least 1 hour of sick and safe leave for every 35 hours worked.

**When is a final paycheck due in Rhode Island?**

If the employer ends the job: On the next regular payday. If the employee quits: On the next regular payday.

**Does Rhode Island require state W-2 or 1099 filing?**

1099s are due if there is Rhode Island-sourced income to report, even if no Rhode Island tax was withheld; filing is also required when Rhode Island tax was withheld or the payment is for services performed in Rhode Island. The cited statute, R.I. Gen. Laws 44-30-58(c), refers to amounts of $100 or more. W-2s: January 31 1099s: January 31 (per the statute the Division cites)

**Do Rhode Island employers need workers' comp?**

Employers with one or more employees.

Related: [Employer compliance by state](/bookkeeping/employer-compliance-by-state) · [2027 changes for employers](/bookkeeping/2027-state-law-changes-for-employers?state=ri)

**Rule Watch:** keep this state's employer rules and next deadlines on one private dashboard, with changes marked when our data changes. From $9 a month. [See Rule Watch](/rule-watch).

Required posters: [workplace posters by state](/bookkeeping/required-workplace-posters-by-state), with free official links.

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