{ "dataset": "notary-journal-rules", "title": "Notary journal requirements by state", "description": "Whether a notary journal is required in each state and DC for in-person and remote acts, the required entries, signature and thumbprint rules and retention.", "url": "https://mcc-solutionsnj.com/data/notary-journal-rules", "publisher": "MCC Solutions", "license": { "name": "Creative Commons Attribution 4.0 International (CC BY 4.0)", "url": "https://creativecommons.org/licenses/by/4.0/", "attribution": "Credit \"MCC Solutions\" and link to https://mcc-solutionsnj.com/data/notary-journal-rules" }, "checked": "2026-11-06", "row_count": 51, "accuracy": "Facts come from official government pages as they read on the checked date. Anything not confirmed there is null and named in the row's unconfirmed list. General information, not legal or tax advice; MCC Solutions is not a law firm and we are not lawyers.", "fields": [ { "name": "jurisdiction_code", "type": "string", "meaning": "Two-letter postal code of the state or DC." }, { "name": "jurisdiction", "type": "string", "meaning": "State name (or District of Columbia)." }, { "name": "category", "type": "string (code)", "meaning": "Overall journal rule (for example required, remote only, recommended, not required)." }, { "name": "inPerson", "type": "string (code)", "meaning": "Journal rule for in-person acts." }, { "name": "inPersonNote", "type": "string (free text)", "meaning": "Detail on in-person acts." }, { "name": "remote", "type": "string (code)", "meaning": "Journal rule for remote acts." }, { "name": "remoteNote", "type": "string (free text)", "meaning": "Detail on remote acts." }, { "name": "entries.scope", "type": "string", "meaning": "Which acts need an entry." }, { "name": "entries.items", "type": "array of strings", "meaning": "Entries the journal must hold." }, { "name": "signature.rule", "type": "string (code)", "meaning": "Whether the signer's signature is required in the journal." }, { "name": "signature.note", "type": "string (free text)", "meaning": "Detail on the signature rule." }, { "name": "thumbprint.rule", "type": "string (code)", "meaning": "Whether a thumbprint is required." }, { "name": "thumbprint.note", "type": "string (free text)", "meaning": "Detail on the thumbprint rule." }, { "name": "idNumber.rule", "type": "string (code)", "meaning": "Whether the ID number is recorded." }, { "name": "idNumber.note", "type": "string (free text)", "meaning": "Detail on the ID rule." }, { "name": "retention.years", "type": "integer", "meaning": "Years the journal must be kept." }, { "name": "retention.text", "type": "string (free text)", "meaning": "The retention rule as stated." }, { "name": "commissionEnd", "type": "string (free text)", "meaning": "What happens to the journal when the commission ends." }, { "name": "unconfirmed", "type": "array of strings", "meaning": "Fields the official sources read did not confirm for this row. Those values are null." }, { "name": "source_titles", "type": "array of strings", "meaning": "Titles of the official sources for the row." }, { "name": "source_urls", "type": "array of strings", "meaning": "Links to the official sources for the row." }, { "name": "checked", "type": "date (YYYY-MM-DD)", "meaning": "When the row's sources were opened (YYYY-MM or YYYY-MM-DD). A row with no official source carries the date of the check that found none." }, { "name": "page_url", "type": "string (URL)", "meaning": "The page on mcc-solutionsnj.com that explains this row." } ], "rows": [ { "jurisdiction_code": "AL", "jurisdiction": "Alabama", "category": "not-required", "inPerson": "not-required", "inPersonNote": "The notary sections amended in 2023 (Code of Alabama 36-20-70 to 36-20-75) contain no journal requirement for in-person acts.", "remote": "recording", "remoteNote": "For remote acts, the audio-video recording is the required record, kept 7 years (36-20-73.1).", "entries.scope": "None required", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "No journal retention rule; remote recordings are kept 7 years (36-20-73.1).", "commissionEnd": null, "unconfirmed": [ "Whether Act 2026-536 (in effect October 1, 2026) adds a journal rule for remote acts: the Secretary of State's page mentions no journal and says to review the Act." ], "source_titles": [ "Notaries Public, Alabama Secretary of State", "SB322 (Act 2023-548), enrolled" ], "source_urls": [ "https://www.sos.alabama.gov/administrative-services/notaries-public", "https://www.legislature.state.al.us/pdf/SearchableInstruments/2023RS/SB322-enr.pdf" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "AK", "jurisdiction": "Alaska", "category": "not-required", "inPerson": "not-required", "inPersonNote": "The AS 44.50 text on the Lieutenant Governor's statutes page contains no journal requirement, and the commission pages the kit read do not mention one.", "remote": "not-stated", "remoteNote": "The Updated Notarial Capabilities page on remote acts does not state a recording or record retention period.", "entries.scope": "None required", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "No retention period stated in the sources checked.", "commissionEnd": null, "unconfirmed": [ "Records rule for remote acts: the Updated Notarial Capabilities page doesn't mention journals, recordings or retention; ask the Notary Administrator." ], "source_titles": [ "Alaska Notary Statutes (AS 44.50), Office of the Lieutenant Governor", "Updated Notarial Capabilities, Office of the Lieutenant Governor" ], "source_urls": [ "https://ltgov.alaska.gov/notaries-public/alaska-notary-statutes/", "https://ltgov.alaska.gov/updated-notarial-capabilities/" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "AZ", "jurisdiction": "Arizona", "category": "all-acts", "inPerson": "required", "inPersonNote": "Every act, in chronological order, in a paper journal for tangible records. Only one paper journal at a time, unless you keep a separate non-public journal for an employer (A.R.S. 41-319).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date of the act", "Description of the document and type of notarial act", "Printed full name and address of each signer", "Signer's signature (paper journal)", "Type of satisfactory evidence of identity, or personal knowledge", "Description of the ID, with its issue or expiration date", "Fee, if any" ], "signature.rule": "required", "signature.note": "Each signer signs the paper journal.", "thumbprint.rule": "required-some", "thumbprint.note": "Right thumbprint for deeds, quitclaim deeds, deeds of trust, other documents affecting real property, and powers of attorney; use another finger if needed and note it (A.R.S. 41-254).", "idNumber.rule": "not-listed", "idNumber.note": "The entry list names the ID description and its issue or expiration date, not the number.", "retention.years": 5, "retention.text": "5 years after each act (A.R.S. 41-317).", "commissionEnd": "When the commission ends without reappointment, deliver the journal and seal to the Secretary of State within 3 months (A.R.S. 41-317).", "unconfirmed": [ "Journal format and retention for remote acts: the Remote & eNotary page says only that the platform creates an electronic journal entry and records the act; check A.R.S. 41-319." ], "source_titles": [ "A.R.S. 41-319", "A.R.S. 41-317", "A.R.S. 41-254", "Remote & eNotary, Arizona Secretary of State" ], "source_urls": [ "https://www.azleg.gov/ars/41/00319.htm", "https://www.azleg.gov/ars/41/00317.htm", "https://www.azleg.gov/ars/41/00254.htm", "https://azsos.gov/node/114" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "AR", "jurisdiction": "Arkansas", "category": "recommended", "inPerson": "recommended", "inPersonNote": "Not required by Arkansas law, but recommended by the Arkansas Notary Public & eNotary Handbook (p. 8). Journals are admissible as evidence in Arkansas courts.", "remote": "not-stated", "remoteNote": "", "entries.scope": "Suggested by the Handbook (not required)", "entries.items": [ "Date", "Type of notarial act", "Type of document", "Name and address of each signer", "Signer's signature", "Notes", "Itemized fees" ], "signature.rule": "recommended", "signature.note": "The Handbook's suggested entries include the signer's signature.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "The Handbook sets no retention period.", "commissionEnd": null, "unconfirmed": [ "Records rule for eNotary acts: the eNotary FAQ says only that a platform often creates an electronic journal entry automatically; no retention is stated." ], "source_titles": [ "Arkansas Notary Public & eNotary Handbook (Rev. 1-2025)", "eNotary FAQ, Arkansas Secretary of State" ], "source_urls": [ "https://sos.arkansas.gov/uploads/bcs/NotaryHandbook2025.pdf", "https://www.sos.arkansas.gov/frequently-asked-questions/47" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "CA", "jurisdiction": "California", "category": "all-acts", "inPerson": "required", "inPersonNote": "One active sequential journal at a time, kept in a locked and secured area under your exclusive control (Gov. Code 8206).", "remote": "not-applicable", "remoteNote": "California notaries do not perform remote acts under current law; a video image is not personal appearance.", "entries.scope": "Every notarial act", "entries.items": [ "Date, time and type of each official act", "Character (type) of every instrument", "Signature of each person whose signature is notarized", "How identity was established (personal knowledge or satisfactory evidence)", "ID type, issuing agency, ID number and date of issue or expiration", "Credible witness details and signature, where one is used", "Fee charged (travel fees listed separately)", "Right thumbprint, for the documents listed below" ], "signature.rule": "required", "signature.note": "Every signer signs the journal; a credible witness signs too.", "thumbprint.rule": "required-some", "thumbprint.note": "Right thumbprint for deeds, quitclaim deeds, deeds of trust and other documents affecting real property, and for powers of attorney (some foreclosure and reconveyance deeds excepted).", "idNumber.rule": "required", "idNumber.note": "Record the ID's number with its type, issuing agency and issue or expiration date.", "retention.years": null, "retention.text": "Kept by you while commissioned; at commission end the journals go to the county clerk.", "commissionEnd": "Deliver journals and records to the county clerk where your oath was filed within 30 days.", "unconfirmed": [], "source_titles": [ "Notary Public Handbook (Gov. Code 8206), California Secretary of State", "Notary FAQs, California Secretary of State" ], "source_urls": [ "https://www.sos.ca.gov/notary/handbook/", "https://www.sos.ca.gov/notary/faqs/" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "CO", "jurisdiction": "Colorado", "category": "all-acts", "inPerson": "required", "inPersonNote": "Every notarial act, including copy certifications and oral oaths (C.R.S. 24-21-519). A limited exception applies when your employer keeps copies with the same information.", "remote": "required", "remoteNote": "Remote acts go in a tamper-evident electronic journal that names the provider. If your main journal is paper, keep a separate electronic one for remote work.", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Description of the record and type of notarial act", "Full name and address of each signer", "Each signer's signature", "Personal knowledge, or the ID method and type of ID", "Fee charged", "Interpreter's name, address and credential number, if one was used" ], "signature.rule": "required", "signature.note": "Each signer signs the journal.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "The entry list names the identification method and type of ID.", "retention.years": 10, "retention.text": "10 years, under the commission-end options below.", "commissionEnd": "Keep the journal 10 years and tell the Secretary of State where it is; or leave it with your employer and notify the Secretary within 30 days (Rule 4.1); or send it to the State Archives and notify.", "unconfirmed": [], "source_titles": [ "Colorado Notary Handbook, Secretary of State", "Notary FAQs, Colorado Secretary of State" ], "source_urls": [ "https://www.coloradosos.gov/pubs/notary/files/notaryHandbook.pdf", "https://coloradosos.gov/pubs/notary/FAQ/apply.html" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "CT", "jurisdiction": "Connecticut", "category": "recommended", "inPerson": "recommended", "inPersonNote": "Connecticut law does not require a journal, but the Secretary of the State strongly recommends one (Manual 4.18).", "remote": "recommended", "remoteNote": "For remote acts the Manual (4.25) adds the signer's location, the technology used and whether the video was kept.", "entries.scope": "Recommended by the Manual (not required)", "entries.items": [ "Date and time", "Type of notarial act", "Description of the document", "Signer's signature, printed name and address", "How the signer was identified", "Fee", "Where the act took place", "Remote acts: signer's location, technology used, whether the video was kept" ], "signature.rule": "recommended", "signature.note": "Recommended entry.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "Not stated in the sources checked.", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Connecticut Notary Public Manual (4.18, 4.25)" ], "source_urls": [ "https://portal.ct.gov/-/media/sots/business-services/notary/state_of_connecticut_notary_public_manual_rev2023.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "DE", "jurisdiction": "Delaware", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every commissioned notary since August 1, 2023 (29 Del. C. 4332). Keep one format only, paper or electronic (FAQ).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act, made at the time of the act", "entries.items": [ "Date and time of the act", "The record and type of notarial act", "Full name and address of each person", "How you identified each person", "Fee, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last act in the journal.", "commissionEnd": "On resignation, revocation or suspension, keep the journal and tell the Secretary of State where it is, or send it to the Secretary or an approved repository.", "unconfirmed": [], "source_titles": [ "29 Del. C. chapter 43", "FAQs, Delaware Notary Public Section" ], "source_urls": [ "https://delcode.delaware.gov/title29/c043/index.html", "https://notary.delaware.gov/faqs" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "DC", "jurisdiction": "District of Columbia", "category": "all-acts", "inPerson": "required", "inPersonNote": "Every DC notary keeps a journal of all notarial acts (D.C. Code 1-1231.18). Separate journals for paper and electronic records are allowed.", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act, made at the time of the act", "entries.items": [ "Date and time of the act", "Description of the record and type of notarial act", "Full name and address of each individual", "Personal knowledge, or the ID method and credential with its issue and expiration dates", "Fee charged", "Signature of each individual" ], "signature.rule": "required", "signature.note": "Each person's signature is an entry.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "The entry list names the credential and its issue and expiration dates.", "retention.years": null, "retention.text": "Keep the journal until you are required to send it to the Mayor; the Code sets no number of years.", "commissionEnd": "On resignation, revocation or suspension, send the journal to the Mayor (through the Office of Notary Commissions and Authentications). After a notary's death or incompetency, the personal representative, guardian or anyone knowingly holding the journal sends it to the Mayor.", "unconfirmed": [], "source_titles": [ "D.C. Code 1-1231.18", "Notary Commissions, DC Office of the Secretary" ], "source_urls": [ "https://code.dccouncil.gov/us/dc/council/code/sections/1-1231.18", "https://os.dc.gov/service/notary-commissions" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "FL", "jurisdiction": "Florida", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "Florida Statutes set no journal rule for in-person paper notarizations; the Governor's Notary Section calls a log book optional and recommends one.", "remote": "required", "remoteNote": "Online notaries keep an electronic journal (s. 117.245).", "entries.scope": "Online notarizations", "entries.items": [ "Date and time of the act", "Type of notarial act", "Description of the record", "Name and address of each principal", "Evidence of identity", "Fee charged" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Online journal and recordings: at least 10 years.", "commissionEnd": null, "unconfirmed": [ "What happens to the online journal when the commission ends: check s. 117.245." ], "source_titles": [ "Florida Statutes chapter 117 (s. 117.245)", "Become a Notary, Governor's Notary Section" ], "source_urls": [ "https://www.flsenate.gov/Laws/Statutes/2026/Chapter117/All", "https://flgov.com/become-a-notary" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "GA", "jurisdiction": "Georgia", "category": "conditional", "inPerson": "conditional", "inPersonNote": "Since January 1, 2025, a written or electronic journal of every notarial act for a self-filer (O.C.G.A. 45-17-8(g)(2), HB 1292). A self-filer is a party to a deed, mortgage, lien, plat or state tax execution who is not one of the professionals listed in 44-2-2, such as an attorney, title insurance agent, licensed real estate professional, lender's or servicer's agent, government official acting officially or licensed land surveyor.", "remote": "not-stated", "remoteNote": "", "entries.scope": "Acts for a self-filer", "entries.items": [ "Self-filer's name", "Self-filer's address and phone number", "Date, time and location of the act", "Type of government-issued photo ID (unless you know the person), with its details and identifying number", "Self-filer's signature", "Type of document" ], "signature.rule": "required", "signature.note": "The self-filer signs.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "required", "idNumber.note": "The ID's identifying number is an entry for self-filers.", "retention.years": null, "retention.text": "The bill text sets no retention period.", "commissionEnd": null, "unconfirmed": [ "Retention period: not set in the bill text; ask the Clerk of Superior Court or GSCCCA.", "What happens to the journal when the commission ends: not stated in the sources checked; ask the commissioning office." ], "source_titles": [ "HB 1292 (2024), signed, amending O.C.G.A. 45-17-8", "Georgia Notary Law, GSCCCA" ], "source_urls": [ "https://gov.georgia.gov/document/2024-signed-legislation/hb-1292/download", "https://www.gsccca.org/notary-and-apostilles/notaries/georgia-notary-law" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "HI", "jurisdiction": "Hawaii", "category": "all-acts", "inPerson": "required", "inPersonNote": "Record every official act in a record book (Notary Public Manual, p. 4).", "remote": "required", "remoteNote": "Remote online notaries keep the electronic journal and audio-visual recording for 10 years.", "entries.scope": "Every official act", "entries.items": [ "Type, date and time of the act", "Title or type of the document, and its date", "Signature, printed name and address of each signer and witness", "Personal knowledge, or the ID method with the ID number and expiration date", "Fee charged" ], "signature.rule": "required", "signature.note": "Each signer and witness signs.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "required", "idNumber.note": "The Manual lists the ID number and expiration date.", "retention.years": 10, "retention.text": "10 years after you resign, your term expires or your commission is revoked; subject to Attorney General audit.", "commissionEnd": "Keep the records 10 years after the commission ends.", "unconfirmed": [], "source_titles": [ "Notary Public Manual (August 2022), Department of the Attorney General", "HRS 456-17" ], "source_urls": [ "https://ag.hawaii.gov/wp-content/uploads/2022/08/Notary-Manual-website-version-2022.pdf", "https://data.capitol.hawaii.gov/hrscurrent/Vol10_Ch0436-0474/HRS0456/HRS_0456-0017.htm" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "ID", "jurisdiction": "Idaho", "category": "recommended", "inPerson": "recommended", "inPersonNote": "Not required, but strongly recommended by the Secretary of State (FAQ). A journal you keep belongs to you.", "remote": "not-stated", "remoteNote": "", "entries.scope": "Suggested by the Notary Training Course (not required)", "entries.items": [ "Date and time", "Type of notarial act", "Description of the document", "Type of ID", "Fee", "Signer's printed name, address and signature" ], "signature.rule": "recommended", "signature.note": "Suggested entry.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "advised-against", "idNumber.note": "The training course says not to record identifiers such as license numbers, Social Security numbers or birth dates.", "retention.years": null, "retention.text": "Not stated in the sources checked.", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Notary Public FAQ, Idaho Secretary of State", "Notary Training Course, chapter 7" ], "source_urls": [ "https://sos.idaho.gov/?p=152", "https://sos.idaho.gov/notary-training/chapter-7/" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "IL", "jurisdiction": "Illinois", "category": "all-acts", "inPerson": "required", "inPersonNote": "Every notary, including electronic notaries, records each act at the time of notarization (5 ILCS 312/3-107; 14 Ill. Adm. Code 176.900). Notaries employed by an attorney or law firm that keeps copies of the notarized documents are exempt.", "remote": "required", "remoteNote": "Remote and electronic acts go in the journal and are marked as such.", "entries.scope": "Every notarial act", "entries.items": [ "Principal's name", "Name of each credible witness relied on", "Name of anyone who signed for the principal", "Title or description of the document", "Date of the notarization", "In person, remote or electronic", "Fee charged, if any", "Physical location of the notary and of the principal" ], "signature.rule": "not-listed", "signature.note": "No signature is among the required entries, and an electronic signature of the principal or a witness may not be recorded (176.910).", "thumbprint.rule": "prohibited", "thumbprint.note": "Biometric identifiers, such as a fingerprint, may not be recorded (176.910).", "idNumber.rule": "prohibited", "idNumber.note": "No ID card or passport number, and no other number that could identify the principal (176.910).", "retention.years": 7, "retention.text": "At least 7 years after the last entry (176.920).", "commissionEnd": "The front of the journal states that on your death or incapacity it goes to the Secretary of State. An employer may not keep your journal when you leave (5 ILCS 312/3-107(d)).", "unconfirmed": [], "source_titles": [ "14 Ill. Adm. Code 176.910, Journal Entries and Prohibited Entries", "14 Ill. Adm. Code Part 176", "Illinois Notary Public Act (5 ILCS 312)" ], "source_urls": [ "https://www.ilga.gov/ftp/JCAR/AdminCode/014/014001760J09100R.html", "https://www.ilga.gov/commission/jcar/admincode/014/01400176sections.html", "https://www.ilga.gov/legislation/ilcs/ilcs5.asp?ActID=107" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "IN", "jurisdiction": "Indiana", "category": "remote-only", "inPerson": "not-stated", "inPersonNote": "The Secretary of State materials the kit read set no journal rule for in-person paper notarizations.", "remote": "required", "remoteNote": "Remote notaries keep an electronic journal of every remote notarization, under their exclusive control, password protected and stored securely. It must allow copying, inspection and printing on request; items may not be removed or destroyed. If your platform does not provide one, you maintain it.", "entries.scope": "Remote notarizations", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Remote journal: at least 10 years.", "commissionEnd": null, "unconfirmed": [ "The list of required remote journal entries: the Secretary of State's update doesn't list them; check IC 33-42." ], "source_titles": [ "Indiana Notary Public Update (2024), Secretary of State", "Notary Public, INBiz" ], "source_urls": [ "https://www.in.gov/sboa/files/SOS_Indiana-Notary-Public-Update_NEO_2024.pdf", "https://inbiz.in.gov/BOS/Certification/Notary" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "IA", "jurisdiction": "Iowa", "category": "recommended", "inPerson": "recommended", "inPersonNote": "Iowa Code 9B.19 is reserved, so chapter 9B has no journal requirement. The Secretary of State's Handbook strongly recommends one, written in ink before you complete the certificate, including requests you refuse.", "remote": "not-stated", "remoteNote": "", "entries.scope": "Suggested by the Handbook (not required)", "entries.items": [ "Date and time", "Type of notarization", "Date and type of document", "Signer's name and address", "How the signer was identified", "Additional information", "Signer's signature" ], "signature.rule": "recommended", "signature.note": "Suggested entry.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "The Handbook recommends 10 years.", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Handbook for Iowa Notaries Public", "Iowa Code chapter 9B (2026)" ], "source_urls": [ "https://publications.iowa.gov/53459/1/notaryhandbook.pdf", "https://www.legis.iowa.gov/docs/code/2026/9B.html" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "KS", "jurisdiction": "Kansas", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required since January 1, 2022 (K.S.A. 53-5a20).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Description of the record and type of notarial act", "Full name and address of each person", "How each person was identified, with ID details including issue and expiration dates", "Fee, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last entry, or transfer to the Secretary of State with Form NC.", "commissionEnd": "Keep it 10 years after the last entry, or transfer it to the Secretary of State with Form NC. Employers are not approved repositories.", "unconfirmed": [], "source_titles": [ "Notary, Kansas Secretary of State", "Notary Public Appointment Form NO" ], "source_urls": [ "https://sos.ks.gov/general-services/notary.html", "https://sos.ks.gov/forms/administration/NO.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "KY", "jurisdiction": "Kentucky", "category": "remote-only", "inPerson": "not-required", "inPersonNote": "Only online notaries must keep a journal (KRS 423.380(1)). If you notarize only on paper, no journal is required.", "remote": "required", "remoteNote": "Covers every electronic notarization; it must be electronic, durable and resistant to alteration.", "entries.scope": "Electronic and online notarizations", "entries.items": [ "Date and time of the act", "The record and type of notarial act", "Full name and address of each person", "Personal knowledge, or the ID method, credential, issuing source and issue and expiration dates", "Fee, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "prohibited", "thumbprint.note": "Online journal entries may not record biometric identifiers (30 KAR 8:005, section 6(5)).", "idNumber.rule": "prohibited", "idNumber.note": "Online journal entries may not record government ID numbers (30 KAR 8:005, section 6(5)).", "retention.years": 10, "retention.text": "10 years after the last entry.", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "30 KAR 8:005", "Notary Public State at Large, Kentucky Secretary of State" ], "source_urls": [ "https://apps.legislature.ky.gov/law/kar/030/008/005.pdf", "https://web.sos.ky.gov/notaries/NotaryPublic.aspx" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "LA", "jurisdiction": "Louisiana", "category": "not-required", "inPerson": "not-required", "inPersonNote": "The statutes and rules the kit read set no general journal requirement for in-person acts.", "remote": "records", "remoteNote": "Remote online notarizations: keep printable electronic copies of every remote act and the audio-video recording of each for at least 10 years, protected from loss and alteration. You may appoint a custodian if you keep unrestricted access (R.S. 35:629).", "entries.scope": "None required", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "No journal rule; remote copies and recordings at least 10 years (R.S. 35:629).", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Become a Remote Online Notary, Louisiana Secretary of State", "Become a Louisiana Notary, Secretary of State" ], "source_urls": [ "https://www.sos.la.gov/NotaryAndCertifications/BecomeARONNotary", "https://www.sos.la.gov/NotaryAndCertifications/BecomeALouisianaNotary" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "ME", "jurisdiction": "Maine", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "Optional for in-person paper acts, but strongly suggested by the Secretary of State.", "remote": "required", "remoteNote": "Required for all electronic and remote notarizations (4 M.R.S. 1920).", "entries.scope": "Electronic and remote notarizations", "entries.items": [ "Date and time of the act", "The record and type of notarial act", "Full name and address of each signer", "How identity was proven, with credential details and dates", "Fee, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last entry.", "commissionEnd": null, "unconfirmed": [ "What happens to the journal when the commission ends: the Secretary of State's FAQ doesn't say; check 4 M.R.S. 1920." ], "source_titles": [ "4 M.R.S. chapter 39", "Notaries Public FAQ, Maine Secretary of State" ], "source_urls": [ "https://legislature.maine.gov/statutes/4/title4ch39sec0.html", "https://www.maine.gov/sos/corporations-commissions/commissions/notaries-public-frequently-asked-questions" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MD", "jurisdiction": "Maryland", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every notarial act, made at the time of the act (State Government 18-219).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Description of the record and type of notarial act", "Full name and address of each individual", "Personal knowledge or satisfactory evidence, with the credential type, ID number and issue and expiration dates", "Fee charged, or that no fee was charged", "Whether the individual appeared in person or remotely" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "required", "idNumber.note": "The ID number is part of the identity entry.", "retention.years": 10, "retention.text": "10 years after the last act in each journal.", "commissionEnd": null, "unconfirmed": [ "What happens to the journal when the commission ends: check COMAR 01.02.08 or the Notary Division." ], "source_titles": [ "State Government Article 18-219", "Notary FAQ, Maryland Secretary of State" ], "source_urls": [ "https://mgaleg.maryland.gov/2026RS/Statute_Web/gsg/18-219.pdf", "https://sos.maryland.gov/Notary/Pages/FAQ.aspx" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MA", "jurisdiction": "Massachusetts", "category": "all-acts", "inPerson": "required", "inPersonNote": "Keep a chronological official journal (M.G.L. c. 222, s. 22). Attorneys, their employees and notaries employed by a government entity are generally exempt (s. 22(f)).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Type of notarial act", "Description of the document or proceeding", "Signature, printed name and address of each principal and each witness", "How identity was verified", "In person or remote", "Fee charged, including any technology services fee", "Where the act took place", "If you decline a request: the reason" ], "signature.rule": "required", "signature.note": "Each principal and witness signs.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "Never record Social Security or credit card numbers.", "retention.years": 7, "retention.text": "7 years after your commission expires, is resigned or is revoked (s. 24).", "commissionEnd": "Keep the journal and records 7 years after the commission ends. It stays under your exclusive control; an employer may not keep it when you leave.", "unconfirmed": [], "source_titles": [ "M.G.L. c. 222", "Massachusetts law about notaries public" ], "source_urls": [ "https://malegislature.gov/Laws/GeneralLaws/PartIII/TitleI/Chapter222", "https://www.mass.gov/info-details/massachusetts-law-about-notaries-public" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MI", "jurisdiction": "Michigan", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "Michigan law does not require a journal for in-person paper notarizations. The Department recommends recording the signer's name, the ID presented, the date and other details.", "remote": "required", "remoteNote": "A journal is required for remote acts, made at the time of each act (MCL 55.286b). Electronic acts done in person need no journal; if you keep one, retain it 5 years after the last electronic act.", "entries.scope": "Remote notarizations", "entries.items": [ "Date, time and nature of the act", "Description of the record", "Full name and address of each individual", "How identified: credential type with issue and expiration dates, or personal knowledge", "Fee charged" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Remote journal: at least 10 years after the last entry.", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Michigan Law on Notarial Acts (MCL chapter 55)", "Notary FAQs, Michigan Department of State" ], "source_urls": [ "https://legislature.mi.gov/documents/mcl/pdf/MCL-CHAP55.pdf", "https://www.michigan.gov/sos/faqs/office-of-the-great-seal/notary" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MN", "jurisdiction": "Minnesota", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "Minnesota law does not require a journal for traditional acts, but the Secretary of State says it is prudent to keep one. Your stamp and official journal are your personal property (359.03, subd. 1).", "remote": "required", "remoteNote": "Remote online acts: a secure electronic journal with backups (358.645, subd. 4).", "entries.scope": "Remote online notarizations", "entries.items": [ "Date and time of the act", "Type of notarial act", "Description of the document", "Printed name and address of each principal", "Evidence of identity", "Fee" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Remote journal and recordings: at least 10 years (358.645, subd. 4).", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Minn. Stat. 358.645", "Minn. Stat. 359.03", "Become a Notary, Minnesota Secretary of State" ], "source_urls": [ "https://www.revisor.mn.gov/statutes/cite/358.645", "https://www.revisor.mn.gov/statutes/cite/359.03", "https://sos.mn.gov/notary-apostille/become-a-notary" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MS", "jurisdiction": "Mississippi", "category": "all-acts", "inPerson": "required", "inPersonNote": "Every Mississippi notary keeps a journal, one at a time (Miss. Code 25-34-37).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "The record and type of notarial act", "Each signer's full name, and city and state", "How identity was established", "Where the act took place, if not your business address", "Fee, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "last-four", "idNumber.note": "Never write a full Social Security, driver's license or account number; the last four digits are allowed (Rule 4.2(C)).", "retention.years": 10, "retention.text": "10 years after the last act (Rule 4.7).", "commissionEnd": "The front of the journal states that it goes to the circuit clerk on your death (Rule 4.1(B)).", "unconfirmed": [], "source_titles": [ "Revised Mississippi Law on Notarial Acts and notary rules", "Notaries FAQs, Mississippi Secretary of State" ], "source_urls": [ "https://www.sos.ms.gov/content/documents/Business/Revised%20Mississippi%20Law%20on%20Notarial%20Acts%20Notary%20Rules.pdf", "https://www.sos.ms.gov/node/110" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MO", "jurisdiction": "Missouri", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every notarial act: one permanently bound book with numbered pages, in date order, and only one active journal at a time (RSMo 486.700). A spiral notebook does not qualify.", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Type of notarial act", "Type or description of the document", "Signature, printed name and address of each principal", "Evidence of identity", "Fee charged", "Address where the act took place, if not your regular place of work" ], "signature.rule": "required", "signature.note": "Each principal signs.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "Never record Social Security or credit card numbers.", "retention.years": 10, "retention.text": "At least 10 years from the last entry.", "commissionEnd": "Within 30 days after resignation, revocation or expiration, deliver the journal and notarial records to the Secretary of State by a method with a tangible receipt, such as certified mail; a notary whose commission expired and who plans to reapply has 3 months unless recommissioned. After death, the personal representative forwards them within 30 days (RSMo 486.715(4), 486.795, 486.800).", "unconfirmed": [ "Journal rules for remote online notarizations (RSMo 486.1180): the handbook text we could open stopped at that section; check the Missouri Notary Handbook." ], "source_titles": [ "Missouri Notary Handbook", "Notary FAQ, Missouri Secretary of State" ], "source_urls": [ "https://www.sos.mo.gov/CMSImages/Business/Notary/NotaryHandbook.pdf", "https://s1.sos.mo.gov/Business/Notary/notary_faq" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "MT", "jurisdiction": "Montana", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every notarial act.", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act, made at the time of the act", "entries.items": [ "Date and time of the act", "Type of notarial act", "Description of the document, with its date and type", "Identification: \"P.K.\" for personal knowledge, or the method and the ID's issue or expiration date", "Signer's signature, printed name and address", "Fee, if any" ], "signature.rule": "required", "signature.note": "The signer signs.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "prohibited", "idNumber.note": "Never record a Social Security, passport or driver's license number, or a birth date (MCA 1-5-618(4)).", "retention.years": 10, "retention.text": "10 years after the last act.", "commissionEnd": "Keep the journal in your possession while commissioned. When you resign or don't renew, either keep the journals or transfer them to an employer or another custodian who accepts responsibility, naming that custodian when you resign online. Keep journals 10 years from the last entry; after that they may be destroyed.", "unconfirmed": [ "What happens to a journal after a notary's death: the Help Center doesn't say; check MCA 1-5-618." ], "source_titles": [ "Bonds, Stamps, and Journals - Tools of the Trade, Montana Secretary of State", "Montana Notary Public Handbook", "Notary Help Center, Montana Secretary of State", "How long must a notary keep their journal and recordings?, Montana Secretary of State" ], "source_urls": [ "https://sosmt.gov/notary/bonds-stamps-and-journals-tools-of-the-trade/", "https://sosmt.gov/notary/notary-handbook/", "https://sosmt.gov/notary/help-center/", "https://help.sosmt.gov/en/article/how-long-must-a-notary-keep-their-journal-and-recordings-1p13mh2/" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NE", "jurisdiction": "Nebraska", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "Nebraska law does not require a journal for general notaries, but the Secretary of State recommends one and posts a sample journal with instructions. If a principal brings a document with blank spaces, note in your journal how the principal dealt with them (FAQ 17).", "remote": "required", "remoteNote": "Online notaries keep a secure electronic record of each online act, with a backup (Neb. Rev. Stat. 64-409).", "entries.scope": "Online notarizations", "entries.items": [ "Date and time of the act", "Type of notarial act", "Description of the document", "Principal's name and address", "Evidence of identity", "The audio-video recording (without images of the document)", "Fee, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Online record and backup: at least 10 years (64-409).", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "Notary Frequently Asked Questions, Nebraska Secretary of State", "Steps to Become an Online Notary" ], "source_urls": [ "https://sos.nebraska.gov/business-services/notary-frequently-asked-questions", "https://sos.nebraska.gov/sites/default/files/doc/business-services/Notary/StepstoBecomeanOnlineNotary.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NV", "jurisdiction": "Nevada", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every act (NRS 240.120). The journal is open to public inspection and must be kept secure: in your sole possession or a locked space only you control (NAC 240.300).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Fees charged", "Title of the document", "Date of the act", "Signer's name and signature (limited exceptions)", "Evidence of identity", "Whether an oath was given", "Type of certificate" ], "signature.rule": "required", "signature.note": "With limited exceptions.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 7, "retention.text": "7 years after you stop being a notary.", "commissionEnd": "Keep it 7 years after you stop being a notary.", "unconfirmed": [], "source_titles": [ "NRS chapter 240", "NAC chapter 240" ], "source_urls": [ "https://www.leg.state.nv.us/NRS/NRS-240.html", "https://www.leg.state.nv.us/NAC/NAC-240.html" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NH", "jurisdiction": "New Hampshire", "category": "remote-only", "inPerson": "not-required", "inPersonNote": "New Hampshire law does not require a journal for in-person paper acts.", "remote": "required", "remoteNote": "Required for acts for remotely located individuals (RSA 456-B:8-c).", "entries.scope": "Acts for remotely located individuals", "entries.items": [ "Date and time of the act", "The record and type of notarial act", "Names and addresses", "How identity was established", "Fee" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last entry.", "commissionEnd": "If you resign or your commission is revoked or suspended, keep the journal and tell the Secretary of State where it is.", "unconfirmed": [], "source_titles": [ "RSA chapter 456-B", "Notary Public, New Hampshire Secretary of State" ], "source_urls": [ "https://gc.nh.gov/rsa/html/NHTOC/NHTOC-XLII-456-B.htm", "https://sos.nh.gov/administration/administration/notary-public" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NJ", "jurisdiction": "New Jersey", "category": "all-acts", "inPerson": "required", "inPersonNote": "A journal of all notarial acts, one journal at a time for paper and electronic acts (N.J.A.C. 17:50-1.11; Notary Public Manual, chapter 6). Attorneys, and employees of attorneys or licensed title insurers, may keep files regularly maintained for their practice instead.", "remote": "required", "remoteNote": "Remote and electronic acts go in the same single journal.", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Type of notarial act", "Name and address of each person", "Whether identity rested on personal knowledge or satisfactory evidence", "For an ID: a brief description of the method and the credential, with its type, issue date and expiration date", "For an identifying witness: the witness's name and signature", "An itemized list of all fees charged" ], "signature.rule": "not-listed", "signature.note": "The Manual does not say the signer signs the journal; an identifying witness's signature is recorded.", "thumbprint.rule": "not-listed", "thumbprint.note": "The Manual does not mention thumbprints.", "idNumber.rule": "not-listed", "idNumber.note": "The Manual asks for the credential's type and dates, not its number.", "retention.years": 10, "retention.text": "10 years after the last notarial act in the journal, or write to the State Treasurer for secure transmission instructions.", "commissionEnd": "On resignation, revocation or suspension: keep it 10 years after the last act, or write to the State Treasurer for transmission instructions. On death or incompetency, the personal representative or guardian writes to the State Treasurer within 45 days.", "unconfirmed": [], "source_titles": [ "New Jersey Notary Public Manual, chapter 6 (Journal Requirement)" ], "source_urls": [ "https://nj.gov/treasury/revenue/pdf/notarypublicmanual.pdf" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NM", "jurisdiction": "New Mexico", "category": "all-acts", "inPerson": "required", "inPersonNote": "Every notarial officer keeps a journal of every act (NMSA 14-14A-18). Paper or electronic.", "remote": "required", "remoteNote": "Remote online acts add the name of the platform provider.", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "The record and type of notarial act", "Full name and address of each person", "A statement that identity rests on personal knowledge, or the method and credential with issue and expiration dates", "Fee charged", "Remote online acts: name of the platform provider" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last act, whether or not you are still commissioned.", "commissionEnd": "Keep it 10 years after the last act even if you are no longer commissioned.", "unconfirmed": [], "source_titles": [ "New Mexico Notarial Officer Handbook", "Become a Notary, New Mexico Secretary of State" ], "source_urls": [ "https://www.sos.nm.gov/wp-content/uploads/2023/10/Notary-Handbook-100223.pdf", "https://www.sos.nm.gov/notary-and-apostille/notary-commissions/become-a-notary/" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NY", "jurisdiction": "New York", "category": "all-acts", "inPerson": "required", "inPersonNote": "Keep a record of every notarial act, made at the time of the act (19 NYCRR 182.9).", "remote": "required", "remoteNote": "Electronic acts add the technology and providers used.", "entries.scope": "Every notarial act", "entries.items": [ "Date, approximate time and type of act", "Name and address of each individual", "Number and type of notarial services provided", "Type of credential used", "Verification procedures used", "Electronic acts: technology and providers used" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "The rule asks for the type of credential, not its number.", "retention.years": 10, "retention.text": "At least 10 years.", "commissionEnd": null, "unconfirmed": [ "What happens to the records when the commission ends: the Notary Public License Law (19 NYCRR 182.9) sets only the 10-year retention and the duty to produce records; ask the Department of State." ], "source_titles": [ "Notary Public License Law (19 NYCRR 182.9), NY Department of State" ], "source_urls": [ "https://dos.ny.gov/notary-public-license-law-0" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "NC", "jurisdiction": "North Carolina", "category": "remote-only", "inPerson": "optional", "inPersonNote": "For traditional paper notarizations, G.S. 10B-38 says a notary \"may\" keep a journal, so it is optional.", "remote": "required", "remoteNote": "Remote electronic notarizations: a journal is required, the notary's exclusive property (G.S. 10B-134.15). Emergency video notarizations also need a journal (G.S. 10B-25(i)-(j)). If an employer keeps a journal of business notarizations when you leave, keep an accurate backup for 10 years (G.S. 10B-134.15(c)).", "entries.scope": "Emergency video notarizations (G.S. 10B-25)", "entries.items": [ "Time and date", "Each principal's name", "Type of notarial act", "The document", "Type of ID", "Video technology used", "Whether anyone else was present" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Remote electronic and emergency video journals: at least 10 years.", "commissionEnd": null, "unconfirmed": [ "Required entries for remote electronic notarizations (as opposed to emergency video): check G.S. 10B-134.15 and 18 NCAC 07." ], "source_titles": [ "G.S. Chapter 10B, Article 2 (Electronic Notary Act)", "G.S. Chapter 10B, Article 1" ], "source_urls": [ "https://www.ncleg.gov/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_10B/Article_2.pdf", "https://www.ncleg.gov/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_10B/Article_1.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "ND", "jurisdiction": "North Dakota", "category": "remote-only", "inPerson": "optional", "inPersonNote": "Not required by law for in-person acts; the Secretary of State says you may keep one for your own protection.", "remote": "required", "remoteNote": "Required for every notarial act performed for a remotely located individual.", "entries.scope": "Suggested by the Secretary of State", "entries.items": [ "Date and time", "Type of notarization", "Date and type of document", "ID provided", "Signer's printed name, address and signature", "Anything else relevant" ], "signature.rule": "recommended", "signature.note": "Suggested entry.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Remote journal and audio-video recordings: 10 years.", "commissionEnd": null, "unconfirmed": [ "Required entries for remote acts: the Notary Journal page lists what an entry \"should include\" and labels none as required; ask the Secretary of State." ], "source_titles": [ "Notary Journal, North Dakota Secretary of State", "Performing Notarial Acts, Secretary of State" ], "source_urls": [ "https://sos.nd.gov/notaries-public/notary-journal", "https://www.sos.nd.gov/notary-apostille/performing-notarial-acts" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "OH", "jurisdiction": "Ohio", "category": "remote-only", "inPerson": "not-stated", "inPersonNote": "The Revised Code sections the kit read set no journal rule for traditional paper notarizations.", "remote": "required", "remoteNote": "Online notarizations: a chronological, password-protected, tamper-evident electronic journal, plus a backup (R.C. 147.65).", "entries.scope": "Online notarizations", "entries.items": [ "Date and time of the act", "Type of notarial act", "Title of the record", "Each principal's electronic signature, printed name and address", "ID basis: personal knowledge, credential with issue or expiration date, or witness names", "Address of the act, if not your business address", "System used", "Fee", "Where the principal was", "The identifying recording" ], "signature.rule": "required", "signature.note": "Each principal's electronic signature (online journal).", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "Never record Social Security numbers.", "retention.years": 10, "retention.text": "The Secretary of State or an approved repository keeps it 10 years after your online authorization ends.", "commissionEnd": "When your online authorization ends, the online journal goes to the Secretary of State or an approved repository, which keeps it 10 years.", "unconfirmed": [], "source_titles": [ "Ohio Revised Code 147.65", "R.C. Chapter 147" ], "source_urls": [ "https://codes.ohio.gov/ohio-revised-code/section-147.65", "https://codes.ohio.gov/ohio-revised-code/chapter-147" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "OK", "jurisdiction": "Oklahoma", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "The Secretary of State recommends a record or journal of all official acts, including the signature, printed name and address of each person.", "remote": "required", "remoteNote": "Remote online acts: a journal in a permanent, tamper-evident electronic format, with entries made at the time of each act (49 O.S. 206(A)).", "entries.scope": "Remote online notarizations", "entries.items": [ "Date and time of the act", "Description of the document and type of notarial act", "Full name and address of each principal", "How identity was established; for a credential, its issue and expiration dates", "For a credible witness: the witness's details and the basis for knowing the principal", "Fee charged, if any" ], "signature.rule": "recommended", "signature.note": "The Secretary of State's recommendation for in-person records includes each person's signature.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "Remote journal: at least 10 years after the last act it records (49 O.S. 206).", "commissionEnd": "Ending the commission does not end the duty to keep the remote journal and recordings for 10 years; a guardian, agent, depository or, after death, the personal representative may hold them. On revocation or termination, destroy the electronic signature and seal credentials and certify it to the Secretary of State (49 O.S. 210).", "unconfirmed": [], "source_titles": [ "Oklahoma Statutes Title 49", "Oklahoma Secretary of State" ], "source_urls": [ "https://oksenate.gov/sites/default/files/2022-05/os49.pdf", "https://www.sos.ok.gov/" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "OR", "jurisdiction": "Oregon", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every notary, for all acts except those listed in ORS 194.300(11), where it is optional: protests, oaths or affirmations, certified copies, affidavits, billing-statement verifications and verifications on oath.", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act except those in ORS 194.300(11)", "entries.items": [ "Date and time of the act", "Description of the record and type of notarial act", "Full name and contact address of each person", "Personal knowledge, or the ID method, credential and expiration date", "Each signer's signature", "Fee, if any" ], "signature.rule": "required", "signature.note": "Each signer signs.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last act in the journal.", "commissionEnd": "On expiration, resignation or suspension, keep the journal 10 years after its last act. On revocation, send it to the Secretary of State within 30 days. After a notary's death or incompetency, the personal representative or guardian sends it to the Secretary of State. An employee notary may agree that the employer keeps the journal when the job ends (ORS 194.300(6)-(8), (10)).", "unconfirmed": [], "source_titles": [ "ORS chapter 194", "Notary Training, Oregon Secretary of State" ], "source_urls": [ "https://www.oregonlegislature.gov/bills_laws/ors/ors194.html", "https://sos.oregon.gov/business/notary/pages/notary-training.aspx" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "PA", "jurisdiction": "Pennsylvania", "category": "all-acts", "inPerson": "required", "inPersonNote": "Record every notarial act in chronological order, at the time of the act (57 Pa.C.S. 319).", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Description of the record and type of notarial act", "Full name and address of each individual", "Identity basis: personal knowledge, or the credential with its issuance and expiration dates", "Fee charged" ], "signature.rule": "optional", "signature.note": "The signer's signature and comments are optional entries.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "Kept while commissioned; then delivered to the county recorder of deeds.", "commissionEnd": "Within 30 days after the commission ends (unless renewed), deliver the journal to the recorder of deeds in the county where you last kept an office.", "unconfirmed": [], "source_titles": [ "Notaries, Pennsylvania Department of State" ], "source_urls": [ "https://www.pa.gov/agencies/dos/programs/notaries" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "RI", "jurisdiction": "Rhode Island", "category": "recommended", "inPerson": "recommended", "inPersonNote": "Rhode Island general law does not require a journal, but the Department of State strongly suggests one.", "remote": "entry", "remoteNote": "For remote acts, the Remote Notary Guide says to complete an electronic journal entry stating that remote online notarization was used.", "entries.scope": "Best practice in the Notary Public Manual (not required)", "entries.items": [ "Date and time", "Type of notarial act", "The document", "Each signer's and witness's signature, printed name and address", "ID details, or \"personally known\"", "Fee, if any" ], "signature.rule": "recommended", "signature.note": "Best-practice entry.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 7, "retention.text": "The Manual recommends 7 years after your commission expires or ends.", "commissionEnd": "The Manual recommends keeping the journal and records 7 years after the commission ends.", "unconfirmed": [], "source_titles": [ "Rhode Island Notaries Public, Department of State", "Remote Online Notarization Performance Guide" ], "source_urls": [ "https://www.sos.ri.gov/Divisions/NotaryPublic", "https://docs.sos.ri.gov/documents/businessservices/remote-notary-guide.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "SC", "jurisdiction": "South Carolina", "category": "remote-only", "inPerson": "recommended", "inPersonNote": "Paper acts: not required by law, but the Secretary of State strongly encourages a journal. The Reference Manual's sample entry has date and time, fee, document date, type of act, document type, signer's address, identification method, signer's signature and comments.", "remote": "required", "remoteNote": "Electronic notaries must keep a journal (S.C. Code 26-2-90), never surrender it to an employer and never let another notary use it.", "entries.scope": "Electronic notarizations", "entries.items": [ "Date and time of the act", "Type of notarial act", "Description of the record", "Principal's printed name", "Identification method and any credible witness", "Address of the act, if not your business address", "Technology used", "Fee" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "Never record Social Security numbers in an electronic journal (26-2-90).", "retention.years": null, "retention.text": "Not stated in the kit.", "commissionEnd": null, "unconfirmed": [ "Retention period for the electronic journal: check S.C. Code 26-2-90." ], "source_titles": [ "S.C. Code Title 26, Chapter 2", "Notary Public Reference Manual (2023)" ], "source_urls": [ "https://www.scstatehouse.gov/code/t26c002.php", "https://www.sos.sc.gov/sites/sos/files/Documents/Mail%20In%20Service/Notaries/Notary%20Public%20Reference%20Manual%202023.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "SD", "jurisdiction": "South Dakota", "category": "not-required", "inPerson": "not-required", "inPersonNote": "The SDCL chapter 18-1 text and the handbook the kit read set no journal requirement.", "remote": "recording", "remoteNote": "Electronic remote acts: keep an electronic audio-visual copy of each act for 10 years, yourself or through a designated repository (SDCL 18-1-11.3).", "entries.scope": "None required", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "No journal rule; remote audio-visual copies 10 years (18-1-11.3).", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "SDCL chapter 18-1", "South Dakota Notary Public Handbook" ], "source_urls": [ "https://sdlegislature.gov/Statutes/18-1", "https://www.sdsos.gov/general-services/assets/SDNotaryPublicHandbook.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "TN", "jurisdiction": "Tennessee", "category": "conditional", "inPerson": "conditional", "inPersonNote": "Traditional notaries: a record is required when you charge a fee, in a well-bound book or an electronic file (T.C.A. 8-21-1201). With no separate fee, none is required.", "remote": "required", "remoteNote": "Online notaries keep an electronic journal as the Secretary of State's rules require and describe their journal method in the online application.", "entries.scope": "Suggested by the Knox County Clerk's notary handbook", "entries.items": [ "Date", "Signer's name", "Party the document runs to", "Description of the document", "How you identified the signer (acquaintance or ID)", "Fee" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 5, "retention.text": "Online records: 5 years after the notarization, with a backup also kept 5 years (Rule 1360-07-03-.03).", "commissionEnd": null, "unconfirmed": [ "Entries the statute itself requires for fee records, and how long to keep traditional records: check T.C.A. 8-21-1201.", "What happens to the journal when the commission ends: not stated in the sources checked; ask the commissioning office." ], "source_titles": [ "Tennessee Notary Public Handbook, Knox County Clerk", "Register as an online notary, Tennessee Secretary of State" ], "source_urls": [ "https://www.knoxcounty.org/clerk/pdfs/NotaryPublicHandbook.pdf", "https://sos.tn.gov/businesses/services/register-as-an-online-notary" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "TX", "jurisdiction": "Texas", "category": "all-acts", "inPerson": "required", "inPersonNote": "Keep a record book whether or not you charge fees (Gov't Code 406.014). A notary who administers an oath under Code of Criminal Procedure article 45.019 need not record that oath.", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [ "Date of the instrument", "Date of the notarization", "Name of the signer, grantor or maker", "Signer's residence or alleged residence", "How the signer was identified (no ID or passport numbers)", "If proved by a witness: the witness's residence and how the witness was known", "Name and residence of the grantee", "If land is conveyed or charged: name of the original grantee and the county where the land lies", "Brief description of the instrument" ], "signature.rule": "not-listed", "signature.note": "The Secretary of State's educational page does not ask for the signer's signature.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "prohibited", "idNumber.note": "1 TAC 87.40 forbids recording the ID card or passport number, or any other number that could identify the signer. The Secretary of State says a number related to the residence may be recorded.", "retention.years": null, "retention.text": "The longer of the commission term in which the notarization happened or 3 years after the notarization (Secretary of State FAQ). The Secretary of State calls keeping copies permanently the best practice.", "commissionEnd": "When the commission expires, is surrendered or is revoked, turn the record book in to your local county clerk's office. A notary who stops keeping the records must also turn them in to the county clerk.", "unconfirmed": [], "source_titles": [ "Notary Public Educational Information, Texas Secretary of State", "Notary Public, Texas Secretary of State", "Notary Public FAQs, Texas Secretary of State" ], "source_urls": [ "https://www.sos.texas.gov/statdoc/edinfo.shtml", "https://www.sos.texas.gov/statdoc/notary-public.shtml", "https://www.sos.state.tx.us/statdoc/faqs2300.shtml" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "UT", "jurisdiction": "Utah", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for notaries commissioned or renewed on or after May 6, 2026 (S.B. 139). Current notaries need not keep one until they renew; anyone who already kept a journal remains subject to its retention and inspection rules.", "remote": "required", "remoteNote": "Only remote online notarizations may be recorded in an electronic journal.", "entries.scope": "Every notarization (commissions issued or renewed on or after May 6, 2026)", "entries.items": [ "Date and time of the notarization", "Type of notarization: jurat, acknowledgment, signature witnessing or copy certification", "Title or description of the document", "The satisfactory evidence of identity used", "For an ID: type, issuing agency, last four digits of the ID number, issue date and expiration date", "For a credible individual: the oath given, their statement that they know the notary or signer, their printed name, address, signature and ID details", "Any oath or affirmation administered", "Signer's signature, printed name and address", "Fee, if charged" ], "signature.rule": "required", "signature.note": "The signer signs; a credible individual signs too.", "thumbprint.rule": "not-listed", "thumbprint.note": "The journal guidance does not mention thumbprints.", "idNumber.rule": "last-four", "idNumber.note": "Record only the last four digits of the ID number.", "retention.years": 10, "retention.text": "10 years after the last recorded act, then destroy it; this applies even if you are no longer a notary.", "commissionEnd": "Keep it 10 years after the last recorded act, even after you stop being a notary.", "unconfirmed": [], "source_titles": [ "Notary Journal (May 6, 2026), Utah Lieutenant Governor's Office", "S.B. 139 Notary Amendments: Updates and Guidance" ], "source_urls": [ "https://notary.utah.gov/wp-content/uploads/2026/05/Notary-Journal-5-6.pdf", "https://notary.utah.gov/?p=3357" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "VT", "jurisdiction": "Vermont", "category": "not-required", "inPerson": "not-required", "inPersonNote": "26 V.S.A. chapter 103 and the Administrative Rules for Notaries Public contain no journal requirement.", "remote": "recording", "remoteNote": "Remote acts: keep the audio-visual recording. The statute says at least 10 years unless OPR rules set a different period (5379(k)); Rule 8-2(f)(i) says at least 7 years.", "entries.scope": "None required", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "No journal rule; remote recordings at least 7 or 10 years (see note).", "commissionEnd": null, "unconfirmed": [], "source_titles": [ "26 V.S.A. chapter 103", "Administrative Rules for Notaries Public" ], "source_urls": [ "https://legislature.vermont.gov/statutes/chapter/26/103", "https://outside.vermont.gov/dept/sos/office_professional_regulation/professions/notary_public/notary_public_administrative_rules.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "VA", "jurisdiction": "Virginia", "category": "all-acts", "inPerson": "required", "inPersonNote": "Traditional notaries keep, protect and make available for lawful inspection a record of each notarial act (Code of Virginia 47.1-14).", "remote": "required", "remoteNote": "Electronic notaries keep a journal of all electronic acts, with a backup, and protect its integrity and security.", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Type of notarial act", "Type, title or description of the document or proceeding", "Printed name and address of each principal", "Type of ID used", "Fee charged, if any" ], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "The entry list names the type of ID.", "retention.years": 5, "retention.text": "At least 5 years from the date of the transaction.", "commissionEnd": null, "unconfirmed": [ "What happens to records when the commission ends: check the Notary Handbook." ], "source_titles": [ "Notary Handbook (July 2026), Secretary of the Commonwealth" ], "source_urls": [ "https://www.commonwealth.virginia.gov/media/governorvirginiagov/secretary-of-the-commonwealth/pdf/notary/Notary-Handbook_Final_7.14.2026.pdf" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "WA", "jurisdiction": "Washington", "category": "all-acts", "inPerson": "required", "inPersonNote": "Required for every notarial act since July 1, 2018, made at the time of the act (chapter 308-30 WAC).", "remote": "required", "remoteNote": "For a remote act, note that it was remote instead of collecting a signature.", "entries.scope": "Every notarial act", "entries.items": [ "Date and time of the act", "Description of the document or act", "Full name and address of each person", "Signature of each person (for a remote act, a note that it was remote)", "Identification method" ], "signature.rule": "required", "signature.note": "In-person signers sign; remote acts are noted instead.", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": 10, "retention.text": "10 years after the last act in the journal.", "commissionEnd": "If you resign or are suspended or revoked, tell the Department of Licensing where the journal is. It is your property, not your employer's.", "unconfirmed": [], "source_titles": [ "Chapter 308-30 WAC", "Chapter 42.45 RCW" ], "source_urls": [ "https://app.leg.wa.gov/WAC/default.aspx?cite=308-30", "https://app.leg.wa.gov/RCW/default.aspx?cite=42.45" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "WV", "jurisdiction": "West Virginia", "category": "unconfirmed", "inPerson": "unconfirmed", "inPersonNote": "W. Va. Code 39-4-30 ties the $10 fee to each signature \"and the proper recordation thereof in the journal of notarial acts\", and 39-4-36 lets the Secretary of State destroy original journals it holds once an electronic copy is kept. Neither section, nor the article's section list, sets out a journal requirement, entries or a retention period for notaries.", "remote": "recording", "remoteNote": "Remote acts: keep the audio-visual recording at least 5 years (39-4-37, 39-4-38).", "entries.scope": "Not listed in the sources checked", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "Not stated in the sections read; remote recordings at least 5 years.", "commissionEnd": null, "unconfirmed": [ "Whether a journal is required, its entries and retention: not in W. Va. Code 39-4 as read; ask the West Virginia Secretary of State's Notary Division." ], "source_titles": [ "W. Va. Code chapter 39, article 4", "Applying for a Notary Public Commission, West Virginia Secretary of State", "W. Va. Code 39-4-30", "W. Va. Code 39-4-36" ], "source_urls": [ "https://code.wvlegislature.gov/39-4/", "https://sos.wv.gov/licensing/notary-public/applying-notary-public-commission", "https://code.wvlegislature.gov/39-4-30/", "https://code.wvlegislature.gov/39-4-36/" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "WI", "jurisdiction": "Wisconsin", "category": "not-required", "inPerson": "not-required", "inPersonNote": "The Wisconsin statute sections and DFI pages the kit read set no journal requirement for in-person acts, and DFI's March 2024 remote guidance lists none for remote acts.", "remote": "recording", "remoteNote": "Remote acts must be recorded on audio and video, and the recording kept at least 7 years (Wis. Stat. 140.145(6)).", "entries.scope": "None required", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "No journal rule; remote recordings at least 7 years.", "commissionEnd": "When you leave office you must deposit your official records with DFI (Wis. Stat. 140.02(7)).", "unconfirmed": [], "source_titles": [ "Wis. Stat. 140.02", "Wis. Stat. 140.145", "Notary Public General Information, DFI" ], "source_urls": [ "https://docs.legis.wisconsin.gov/statutes/statutes/140/02", "https://docs.legis.wisconsin.gov/statutes/statutes/140/145", "https://dfi.wi.gov/Pages/ConsumerServices/NotaryPublic/GeneralInformation.aspx" ], "checked": "2026-11", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" }, { "jurisdiction_code": "WY", "jurisdiction": "Wyoming", "category": "all-acts", "inPerson": "required", "inPersonNote": "Keep one or more journals recording all your notarial acts (W.S. 32-3-118(d)). The Secretary of State's education presentation says to log every notarial act, every refusal and every certificate correction.", "remote": "every-act", "remoteNote": "", "entries.scope": "Every notarial act", "entries.items": [], "signature.rule": "not-listed", "signature.note": "", "thumbprint.rule": "not-listed", "thumbprint.note": "", "idNumber.rule": "not-listed", "idNumber.note": "", "retention.years": null, "retention.text": "The statute sets no retention period; the Secretary of State recommends keeping the journal for your entire term.", "commissionEnd": "The statute says you may surrender or destroy the journal only as a statute, rule, court order or the Secretary of State authorizes. After a notary's death or incompetency, the personal representative, guardian or anyone holding the journal may send it to the Secretary of State.", "unconfirmed": [ "The list of required entries: W.S. 32-3-118 doesn't list them; check the Secretary of State's rules.", "What to do with the journal when a commission simply expires: W.S. 32-3-118 doesn't say; ask the Secretary of State." ], "source_titles": [ "2021 Senate File 29 (W.S. 32-3)", "Notary Education Presentation, Wyoming Secretary of State" ], "source_urls": [ "https://wyoleg.gov/2021/Enroll/SF0029.pdf", "https://sos.wyo.gov/Services/Docs/Notary-Education-Presentation_effective-07.01.2021.pdf" ], "checked": "2026-11-06", "page_url": "https://mcc-solutionsnj.com/notary/journal-requirements-by-state" } ] }