---
title: "Scanbacks for Loan Signings: What Lenders Want Sent"
description: "A scanback is the scan of signed loan pages a signing agent sends before the originals arrive. What makes one usable and how to handle borrower data safely."
url: "https://mcc-solutionsnj.com/notary/glossary/scanback"
---

Notary glossary

# What is a scanback?

The scanned copy of signed loan documents a signing agent sends back, in addition to the physical return.

By [Matthew Coleman](/about), MCC Solutions

✓ New Jersey commissioned notary, no. 50244803, insured for errors and omissions. [See the credentials](/about/credentials)

## In plain English

Some lenders request scanbacks so they can review the package before originals arrive.

Scans should be legible and complete.

## Why it matters

Lenders often want to review signed pages before originals arrive so funding is not delayed. A blurry or incomplete scanback can mean a callback for a re-sign, which frustrates the borrower and pushes the closing.

Scanbacks also carry Social Security numbers, account details and signatures, so secure handling matters. A package left in a shared email inbox or an unlocked phone gallery is a privacy risk for the borrower long after the closing is done.

## Worked example

After a signing, the agent scans each signed page and emails the package before shipping the originals.

## What to do

- Read the closing instructions to see which pages to scan.
- Scan at a resolution that keeps small text readable.
- Check page order and count before sending.
- Send through the method the client specifies.
- Ship the originals on time as instructed.

## Common mistakes

- Sending phone photos when the client wants a flatbed scan can lead to rejection.
- Missing a page in the scan can stall the lender's review.
- Emailing unencrypted files when the client requires a secure portal can create a privacy breach.

## Not the same as: Recording

A scanback is a copy sent to the lender for review, while recording is the official filing of documents with the county. [See Recording](/notary/glossary/recording).

## Go deeper

- [What Is a Scanback and Why Do Lenders Ask for One?](/notary/guides/what-is-a-scanback-for-loan-documents): A scanback is a scan of the signed loan documents sent before the originals arrive. Learn why lenders want it, what makes a good scan and common errors.
- [What Happens After a Loan Signing? The Path to Funding](/notary/guides/what-happens-after-a-loan-signing): After the pen goes down, the signed package is reviewed, funded and recorded. Learn the order of events, typical delays and what you can do while you wait.

## Related terms

- [Self-proving affidavit](/notary/glossary/self-proving-affidavit): A sworn statement attached to a will that can simplify proving the will later.
- [Signer](/notary/glossary/signer): The person who signs the document and whose signature the notary is notarizing.
- [Satisfactory evidence of identity](/notary/glossary/satisfactory-evidence-of-identity): Proof, usually a government photo ID, that a notary relies on to confirm who the signer is.

## Common questions

**What is a scanback?**

The scanned copy of signed loan documents a signing agent sends back, in addition to the physical return.

**Can you give an example of scanback?**

After a signing, the agent scans each signed page and emails the package before shipping the originals.

**Do all loan signings require scanbacks?**

No. The closing instructions say whether they are needed.

**Should the agent keep copies of the scans?**

Many clients forbid it for privacy reasons. Follow the client's instructions and state rules.

General information, not legal advice. Rules vary by state and change; check with your state's commissioning office.

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