--- title: "Apostille for New Jersey Business Documents | MCC Solutions" description: "Opening a branch or bank account abroad? See how formation papers, good standing certificates and board resolutions are prepared and apostilled in New Jersey." url: "https://mcc-solutionsnj.com/notary/guides/apostille-for-new-jersey-business-documents" --- Guide · Updated October 28, 2026 # Apostille for New Jersey Business Documents A company opening a foreign office, signing a contract overseas or registering as a supplier is often asked for apostilled business documents. They come in two kinds, and each follows a different path. By [Matthew Coleman](/about), MCC Solutions Need this notarized? Sign online from home with no travel fee, or ask for a notary to come to you. The price is shown and confirmed before any work starts, and you can book in about two minutes. [See your price and book](/notary/#order)[Call (908) 444-6373](tel:9084446373) **Related:** [How much a NJ notary can charge](/notary/guides/how-much-does-a-notary-cost-in-new-jersey) · [What ID you need for a notary](/notary/guides/what-id-do-you-need-for-a-notary) · [What to expect at a HELOC signing](/notary/guides/heloc-signing-what-to-expect) **Free tools:** [Does my document need a notary?](/notary/does-my-document-need-a-notary) · [Can I get this notarized online?](/notary/can-i-notarize-online) ✓ New Jersey commissioned notary, no. 50244803, insured for errors and omissions. [See the credentials](/about/credentials) ## Public records and private papers Formation papers and good standing certificates are public records. They are issued by a state office and carry an official signature, so they usually go straight to the apostille office once you have the right certified copy. Need it done for you? [Apostilles for New Jersey business documents](/notary/apostille-services/corporate-documents). Resolutions, powers of attorney, signed statements and contracts are private. They are signed by people in the company, notarized by a notary, and then apostilled. ## Getting certified copies of formation papers A plain photocopy of your certificate of formation is not enough. Ask the state office that holds the record for a certified copy and say it is for use abroad. Check what the receiving office wants to see, since some need the full file and others need only the certificate. A certificate of good standing shows the company's status on the date it was issued. Receiving offices often want a recent one, so order it close to the date you plan to send. ## Board resolutions and signed statements A resolution authorizing someone to sign abroad is usually signed by an officer or manager and then notarized. The notary confirms who signed and records the capacity the person claims, such as officer or member. The notary cannot decide whether that person has the authority. Make sure the signer's title is stated clearly and that the signer is the person the company records show. Mismatches slow the process. ## Who can sign and who can witness The person who signs for the company must appear in front of the notary with valid photo ID. A notary who is also named as a party or who has a direct interest in the matter should not notarize it. If the document requires witnesses, ask the receiving office what they need. Corporate stamps are fine as extras, but they do not replace the notary's certificate. ## Timing and who handles it Business apostilles are rarely a single step. Certified copies come from one office, signed papers from your own people and notaries, and the final request goes to the apostille office. Build a short timeline backward from the date the foreign office needs the documents. Name one person inside the company to track every piece. Missing a single page, such as a signature page left in another city, can hold up the whole set. ## Translations and the receiving country Ask whether the documents must be translated and by whom. The order matters: some countries want the apostille on the original and a separate translation, others want the translation first. A country outside the Hague Apostille Convention will want a longer chain of authentication. MCC Solutions can notarize resolutions and statements and prepare the New Jersey apostille request. For records issued by another state, the request goes to that state. ## Common questions **Can a New Jersey notary notarize for a company in another state?** A notary can notarize a signature made in New Jersey. Whether the receiving country accepts it is a separate question for the receiving office. **Does a good standing certificate expire?** It reflects one date only. The receiving office decides how old is too old, so ask for its limit. **Do contracts need an apostille?** Only if the receiving country or party asks for it. Many contracts need nothing beyond signatures, so check the requirement first. ## More notary guides - [Corporate Resolutions and Secretary's Certificates](/notary/guides/corporate-resolution-and-secretarys-certificate) - [How to Get an Apostille in NJ: Birth Certificates, POAs & Steps](/notary/guides/how-to-get-an-apostille-in-new-jersey) - [Release of Liability and Settlement Documents](/notary/guides/release-of-liability-and-settlement-agreement-signing) This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation. Let us handle it [### Apostille Services We notarize your document and handle the New Jersey apostille for use abroad. State fee and our fee quoted up front. Powers of attorney, affidavits, school records. Apostille services →](/notary/apostille-services)[### Business & Dealer Notary Services Mobile notary accounts for NJ auto dealers, property managers, HR teams, contractors, insurers and funeral homes. On-site visits, monthly invoicing. Business notary →](/notary/business-notary)[All guides](/notary/guides) Reach notaries, signing agents and people getting documents notarized or apostilled who read this guide: [advertise here](/advertise#notary). ## Related - [For in-house legal teams: resolutions, apostilles, filings and service](/notary/for-business/corporate-legal-and-compliance) ## Rather have us handle it? Call the desk. [Book Now](/notary/#order)[Call (908) 444-6373](tel:+19084446373)