--- title: "Notarized Employment Verification Letters | MCC Solutions" description: "Some landlords, lenders and embassies ask for a notarized employment letter. See who signs, what it says, and what the notary checks." url: "https://mcc-solutionsnj.com/notary/guides/employment-verification-letter-notarization" --- Guide · Updated October 12, 2026 # Notarized Employment Verification Letters An employment verification letter confirms that someone works at a company, in what role and, sometimes, for what pay. A notary does not check any of those facts. They only verify the signature of the person who writes it. By [Matthew Coleman](/about), MCC Solutions **Quick answer.** A notary does not check an employment verification letter's facts; they only verify the signature of the person who signs. The signer is usually a manager, human resources officer or owner, and large companies may allow only certain people to sign, so check internal policy first. Need this notarized? Sign online from home with no travel fee, or ask for a notary to come to you. The price is shown and confirmed before any work starts, and you can book in about two minutes. [See your price and book](/notary/#order)[Call (908) 444-6373](tel:9084446373) **Related:** [What ID you need for a notary](/notary/guides/what-id-do-you-need-for-a-notary) · [What to expect at a HELOC signing](/notary/guides/heloc-signing-what-to-expect) · [NJ notary fees](/notary/fees) **Free tools:** [Can I get this notarized online?](/notary/can-i-notarize-online) · [Apostille or embassy legalization?](/notary/apostille-finder) ✓ New Jersey commissioned notary, no. 50244803, insured for errors and omissions. [See the credentials](/about/credentials) ## Who is the right signer The signer is usually a manager, human resources officer or owner. The letter is typically on company letterhead. If the company is large, only certain people are allowed to sign. Check internal policy before arranging a notary. Need this notarized? [Get it notarized online by a New Jersey notary over video](/notary/remote-online-notarization). Self-employed people may write their own letter, but outside readers may then want other proof, such as business filings or tax records. ## What the letter should contain Common items are the employee's name, job title, start date, full or part time status, pay rate if the employee agrees to share it, and the letter writer's contact details. Embassies may want specific wording, so ask them first. The writer should only state what they know and what company records support. ## Notary steps The signer appears and shows ID. If the letter carries a jurat, they swear to the contents. If it carries an acknowledgment, they confirm the signature. The notary checks that the printed name matches the ID and completes the certificate. Company seals or letterhead are not part of the notary's check. ## Get it notarized online today Online notary: open now until 9 PM ET · sessions by appointment · times confirmed by email A New Jersey notary can notarize this with you on a video call, wherever you are in the U.S. $50 for the session, $10 for each extra signer. Any other fee shows in the booking form before you confirm. Open 7 am to 9 pm ET, every day, by appointment. **What you need** - A valid government photo ID - A computer or phone with a camera - The unsigned document [Book an online session](/notary/?service=ron#order) Our certificate states the act was performed using communication technology, as New Jersey law requires. [What it must say](/notary/remote-online-notarization-certificate-wording) Most U.S. recipients accept a remotely notarized document; check with whoever will receive it. [What to ask them](/notary/will-my-online-notarization-be-accepted) · [Several signers](/notary/online-notarization-multiple-signers) ## Common reasons for rejection The receiving party may reject letters older than a set number of days, letters not signed by someone in a given role, or letters without direct contact information. Ask what they require. Embassies may also want an apostille after notarization. Keep a copy of the signed letter and the notary certificate. ## Privacy considerations Pay information is personal. Share only what the receiving office needs. If the employer does not want to give details, a simple confirmation of employment may be enough for some uses. For multiple employees, MCC Solutions can visit a business site so several signers can be handled in one visit. ## Scenario: a visa applicant needing an employer letter An engineer applying for a family visa needs a letter from her employer showing her job title, start date and salary. Her manager asks human resources for a draft. HR prepares it on letterhead and the manager signs before a notary. The consulate also wants the letter to state approved leave dates. The manager adds that line only after checking records. The notary stamps the signature, and the letter is later sent through an authentication step required by the destination country. What helps here? Ask the receiving office for a sample. Keep the language factual and the letter to one page. Make sure the signer's title and printed name match what the company shows in its records. If a signer is traveling, consider remote notarization to avoid missing a deadline. Expect the receiving party to look closely at dates. A letter that says the employee has worked at the company since a certain month should agree with pay records, tax forms and anything else already submitted. Small contradictions, such as a different start date on two documents, can trigger follow-up questions. Check the letter against the employee's own paperwork before the notary appointment so the signed version needs no corrections afterward. ## Common questions **Does the notary call my employer?** No. The notary does not verify the facts in the letter. **Can my employer sign remotely?** Possibly, if remote online notarization is available and the receiving office accepts it. **Is notarization required?** Only if the receiving party says so. ## More notary guides - [Sublease and Roommate Agreements: Notary Questions](/notary/guides/sublease-and-roommate-agreement-notarization) - [Notarized Letters for Banks and Account Access](/notary/guides/notarized-letter-for-bank-or-account-access) - [Notarized Proof of Residency Letters Explained](/notary/guides/proof-of-residency-letter-notarization) This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation. 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