--- title: "Notarized Invitation Letters for Visitors Coming to Visit" description: "Embassies sometimes want a signed letter from the host. Learn what to put in an invitation letter and how notarization is done." url: "https://mcc-solutionsnj.com/notary/guides/visitor-invitation-letter-notarization" --- Guide · Updated October 12, 2026 # Notarized Invitation Letters for Visitors Coming to Visit When a friend or relative applies for a visitor visa, the host may write an invitation letter. Some consulates like it signed before a notary. The letter does not secure entry, but it gives context. By [Matthew Coleman](/about), MCC Solutions **Quick answer.** A visitor invitation letter explains who the host is, who the guest is, why they are coming, where they will stay and for how long, and may confirm who pays for the trip. Some consulates like it signed before a notary, but it does not secure entry; the consulate decides how much weight to give it. Need this notarized? Sign online from home with no travel fee, or ask for a notary to come to you. The price is shown and confirmed before any work starts, and you can book in about two minutes. [See your price and book](/notary/#order)[Call (908) 444-6373](tel:9084446373) **Related:** [What ID you need for a notary](/notary/guides/what-id-do-you-need-for-a-notary) · [What to expect at a HELOC signing](/notary/guides/heloc-signing-what-to-expect) · [NJ notary fees](/notary/fees) **Free tools:** [Can I get this notarized online?](/notary/can-i-notarize-online) · [Apostille or embassy legalization?](/notary/apostille-finder) ✓ New Jersey commissioned notary, no. 50244803, insured for errors and omissions. [See the credentials](/about/credentials) ## Purpose of the letter The letter explains who the host is, who the guest is, why they are coming, where they will stay, and how long. It may confirm who pays for the trip. The consulate decides how much weight to give it. Check the consulate's page for specific wording or format requests. ## Contents Include the host's full name, address, phone, date and place of birth, and immigration status or citizenship where required. List the guest's full name as on their passport, date of birth, passport number, relationship and planned dates. Describe lodging and who covers costs. Avoid promises you cannot keep and avoid vague language. ## Notary handling The host appears with ID and signs at the notary's table. The notary uses a jurat if the host swears to facts, or an acknowledgment if only confirming the signature. The notary does not check immigration status or the truth of the plans. If the letter will be used abroad, ask whether an apostille is needed. ## Get it notarized online today Online notary: open now until 9 PM ET · sessions by appointment · times confirmed by email A New Jersey notary can notarize this with you on a video call, wherever you are in the U.S. $50 for the session, $10 for each extra signer. Any other fee shows in the booking form before you confirm. Open 7 am to 9 pm ET, every day, by appointment. **What you need** - A valid government photo ID - A computer or phone with a camera - The unsigned document [Book an online session](/notary/?service=ron#order) Our certificate states the act was performed using communication technology, as New Jersey law requires. [What it must say](/notary/remote-online-notarization-certificate-wording) Most U.S. recipients accept a remotely notarized document; check with whoever will receive it. [What to ask them](/notary/will-my-online-notarization-be-accepted) · [Several signers](/notary/online-notarization-multiple-signers) ## Supporting documents Hosts may attach proof of address, a copy of ID, a work letter or tax records. The guest brings their own paperwork showing ties to home, such as employment and family. These do not usually need a notary. Send the letter by a reliable method and keep a copy. ## Cautions Do not write a letter for someone you do not know. False statements can cause trouble. If the guest has a complex situation, ask an immigration attorney. A notary cannot predict visa outcomes. MCC Solutions can notarize the host's signature at a convenient location. ## Sample outline for the host Opening paragraph: who you are and your relationship to the guest. Second paragraph: the purpose of the visit, dates, and where the guest will stay. Third paragraph: who pays for travel, food and lodging. Closing paragraph: the guest's plan to return home and your contact information. Keep the letter to one page. Use the guest's name exactly as printed in the passport. Avoid claims about the guest's job or finances unless you know them. After notarization, make a scan for your files and send the original to the guest by tracked courier. The guest brings it to the interview with their other papers. If the consulate asks for something else, such as a hotel booking, handle that separately. Do not be offended if the consulate treats the letter as minor evidence. Consular officers focus on the guest's own ties and finances. Still, a clear, truthful letter can answer questions about lodging and funding. Hosts should also prepare to answer questions if contacted, and should avoid inconsistent details between the letter and the guest's application. ## Common questions **Does the letter ensure a visa?** No. Consulates make independent decisions. **Does the guest need to sign?** Not usually. The host signs. **Can the letter be in another language?** Possibly, with a translation. Check the consulate's instructions. ## More notary guides - [What Is a Scanback and Why Do Lenders Ask for One?](/notary/guides/what-is-a-scanback-for-loan-documents) - [What Is a Certified Translation and When Is It Required?](/notary/guides/what-is-a-certified-translation) - [Notarized Documents for Use in Another Country](/notary/guides/notarized-documents-for-use-in-another-country) This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation. Let us handle it [### Mobile Notary A mobile notary near you in New Jersey, at your home, office, hospital or job site. Affidavits, powers of attorney, vehicle titles and business documents. Book online. Mobile notary →](/notary/mobile-notary)[### Remote Online Notarization (RON) Notarize documents online over secure video with a New Jersey notary. ID verification, electronic seal and a recorded session. Book a RON session. Remote online notary →](/notary/remote-online-notarization)[### Apostille Services We notarize your document and handle the New Jersey apostille for use abroad. State fee and our fee quoted up front. Powers of attorney, affidavits, school records. Apostille services →](/notary/apostille-services)[All guides](/notary/guides) Reach notaries, signing agents and people getting documents notarized or apostilled who read this guide: [advertise here](/advertise#notary). ## Rather have us handle it? Call the desk. [Book Now](/notary/#order)[Call (908) 444-6373](tel:+19084446373)