--- title: "How to Get a Certificate of Incumbency Notarized Online" description: "A company officer can sign a certificate of incumbency on video with a NJ notary, then add an apostille for a bank abroad. Who signs, what banks ask, the price." url: "https://mcc-solutionsnj.com/notary/how-to-get-a-certificate-of-incumbency-notarized-online" --- Notarized online, by document # How to get a certificate of incumbency notarized online A certificate of incumbency lists a company's current officers, directors or managers, usually certified by its secretary. Banks, foreign partners and registries ask for it, often notarized and apostilled, to see who can sign for the company. Online notary: open now · next session from 12 PM ET · times confirmed by email [Book an online session](/notary/?service=ron#order)[Will it be accepted?](/notary/will-my-online-notarization-be-accepted?to=bank&doc=certificate-of-incumbency) ✓ New Jersey commissioned notary, no. 50244803, insured for errors and omissions. [See the credentials](/about/credentials) 🌙 We're off the clock. Your signing doesn't have to wait. The online notary desk opens in the morning. Book the first open session now and your document is done before most offices open. [Book an online session](/notary/?service=ron#order) ![Matthew Coleman, founder of MCC Solutions](/img/matthew-coleman.jpg) **Matthew Coleman**, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm. ## Who signs, and which notarial act Usually the corporate secretary or another authorized officer signs. Some banks also want each listed officer's specimen signature signed in front of the notary; book a signer for each. Usually an acknowledgment by the officer who certifies it. If the bank's form says "sworn," it is a jurat with an oath. ## Ask the recipient first Only the person or office receiving the certificate of incumbency can say whether an electronic notarization works for them. Ask: - The bank or partner: do you have your own incumbency form? - Must it be apostilled, and is a New Jersey apostille fine for a company formed elsewhere? - Do the listed officers each need to sign specimen signatures in front of the notary? - How recent must it be? **Signing in capacity.** The certifying officer signs as an officer, for example "Jane Lee, Secretary of Acme LLC." The notary identifies Jane; the company's own records show she's the secretary. See [apostille after an online notarization](/notary/apostille-after-remote-online-notarization) if it's going abroad. ## Doing it online, step by step - **Use the bank's form.** Or your attorney's, with the company's exact legal name. - **List the officers accurately.** Names and titles as in your current resolutions or records. - **Book each signer.** The certifying officer, plus any officer giving specimen signatures. - **Sign on video.** Each shows ID and signs in their capacity. - **Apostille if needed.** Order it from New Jersey before sending it abroad. ## Mistakes that stop the session **Out-of-date officers.** List only current officers; the bank may check against your filings. **The wrong certifying officer.** Use the officer your bylaws or operating agreement name, usually the secretary. **Missing the apostille step.** Ask before the session so the document goes to the right state. ## What it costs $50 for the session, plus $10 for each extra signer. Any other fee shows in the booking form before you confirm. If a witness is needed, a video witness can be added in the booking form at $40 each. Open 7 am to 9 pm ET, every day, by appointment. Have a current photo ID, a device with a camera, and the unsigned PDF. [Book an online session](/notary/?service=ron#order) **Signing from outside the U.S.?** New Jersey allows it only when the document is for a U.S. court, agency or other U.S. entity, involves property in the U.S., or relates to a transaction substantially connected with the U.S., and signing isn't prohibited where you are ([N.J.S.A. 52:7-10.10](https://pub.njleg.gov/bills/2020/PL21/179_.HTM)). [Check your document](/notary/abroad-check). ## Related - [Business and corporate documents online](/notary/remote-online-notarization/business-and-corporate-documents) - [Apostille after an online notarization](/notary/apostille-after-remote-online-notarization) - [Embassy legalization](/notary/embassy-legalization) - [Every document we cover online](/notary/how-to-get-a-document-notarized-online) ### Other documents notarized online - [Bill of sale](/notary/how-to-get-a-bill-of-sale-notarized-online) - [Child travel consent letter](/notary/how-to-get-a-child-travel-consent-letter-notarized-online) - [Lease](/notary/how-to-get-a-lease-notarized-online) - [Promissory note](/notary/how-to-get-a-promissory-note-notarized-online) - [Gift letter](/notary/how-to-get-a-gift-letter-notarized-online) - [Name change affidavit](/notary/how-to-get-a-name-change-affidavit-notarized-online) - [Residency affidavit](/notary/how-to-get-a-residency-affidavit-notarized-online) - [Affidavit of identity](/notary/how-to-get-an-identity-affidavit-notarized-online) - [Certification of trust](/notary/how-to-get-a-certification-of-trust-notarized-online) - [Small estate affidavit](/notary/how-to-get-a-small-estate-affidavit-notarized-online) - [Affidavit of domicile](/notary/how-to-get-an-affidavit-of-domicile-notarized-online) - [Insurance proof of loss](/notary/how-to-get-an-insurance-proof-of-loss-notarized-online) - [Lien waiver](/notary/how-to-get-a-lien-waiver-notarized-online) - [Release or settlement agreement](/notary/how-to-get-a-settlement-release-notarized-online) - [Prenuptial agreement](/notary/how-to-get-a-prenuptial-agreement-notarized-online) - [Letter of authorization](/notary/how-to-get-a-letter-of-authorization-notarized-online) - [Advance directive or health care proxy](/notary/how-to-get-an-advance-directive-notarized-online) - [Passport consent form (DS-3053)](/notary/how-to-get-a-passport-consent-form-ds-3053-notarized-online) - [401(k) or pension spousal consent](/notary/how-to-get-a-401k-spousal-consent-notarized-online) - [Affidavit of single status](/notary/how-to-get-an-affidavit-of-single-status-notarized-online) - [Translator's certification](/notary/how-to-get-a-translator-certification-notarized-online) - [HIPAA authorization](/notary/how-to-get-a-hipaa-authorization-notarized-online) - [Employment verification letter](/notary/how-to-get-an-employment-verification-letter-notarized-online) - [Beneficiary change form](/notary/how-to-get-a-beneficiary-change-form-notarized-online) - [Separation agreement](/notary/how-to-get-a-separation-agreement-notarized-online) - [Personal guarantee](/notary/how-to-get-a-personal-guarantee-notarized-online) - [Revocation of power of attorney](/notary/how-to-get-a-power-of-attorney-revocation-notarized-online) General information, not legal advice. We are not lawyers: we notarize, and we don't draft or explain documents. Whoever receives your document decides what it accepts, and we can't guarantee that any office or company will accept it. Updated November 8, 2026. FAQ ## Certificate of incumbency: common questions **Can a certificate of incumbency be notarized online?** Yes. The officer signs on video with a New Jersey notary; the bank or registry decides whether it accepts it. **Can it be apostilled?** A New Jersey notarization is apostilled by New Jersey. Ask the recipient whether that works for your company. **Can several officers sign in one session?** Yes. Each joins from their own device; book the session for that many signers. ## Ready to sign? Book an online session. [Book online](/notary/?service=ron#order)[Call (908) 444-6373](tel:+19084446373)