Where deeds are recorded
Deeds are recorded with the county clerk (or register of deeds in some counties) in the county where the property is located. Each county sets its own forms and procedures within state law, so check that county's clerk website before you submit.
What the deed needs before it's recorded
The deed must be signed by the grantor (the person transferring the property) and acknowledged before a notary or other authorized officer. It also needs the property description, the names of the parties, and the name of the person who prepared it.
Most counties also require their own recording cover sheet on top of every document, including electronic recordings.
The realty transfer fee
When a deed is recorded, New Jersey generally collects a realty transfer fee, which the seller is responsible for. The deed is usually accompanied by an Affidavit of Consideration (RTF-1) showing the price paid and any exemption claimed. Some transfers, such as certain transfers between family members, may qualify for exemptions. Ask your attorney whether one applies.
Recording fees
Counties charge a recording fee based on the type of document and the number of pages, plus extra fees in some cases (for example, more than a certain number of names). For example, Middlesex County lists a deed at $45 for the first page and $10 for each additional page. Check the county's current fee schedule before you submit.
Paper or electronic recording
Most New Jersey counties accept electronic recording through approved vendors, which is usually faster than mail. Paper documents can still be mailed or delivered in person with payment.
Why deeds get rejected
The wrong fee amount. A missing or incorrect cover sheet. A missing Affidavit of Consideration. A notarization missing details. Pages that don't meet the county's format rules. A rejection isn't the end; correct the issue and resubmit.
After recording
The county returns the recorded deed (or a recorded copy) with its book and page or instrument number. Keep it with your property records.
Common questions
Do I need a lawyer to record a deed?
Recording itself is an administrative step, but preparing a deed and deciding on transfer tax exemptions are legal questions. An attorney should prepare or review the deed.
How long does recording take?
Electronic recording is often done within a day or two. Paper recording depends on the county's processing time.
This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation.