Apostille Request Organizer: Apostille Tracker, Document Prep Checklist by State, Cover Letter Outline and Tracking and Receipt Log

Who it is for

People sending birth certificates, school records, powers of attorney or FBI checks abroad, especially from more than one state, and the families, students and small businesses keeping track of them.

Not the right fit if

Not an apostille service and not legal advice; it organizes your request to the issuing office. Countries outside the Hague Convention need embassy legalization instead.

Why it is different

• Covers all 50 states and DC from each issuing office's own pages, and the federal route from travel.state.gov, checked November 2026.
• Leaves a fact blank rather than guess, and sends you to the state's own request form before its cover letter outline.
• The tracker's fee lookup, days out, status and totals recalculate with zero formula errors.

What is inside

• Apostille Tracker (Excel). Document, issuing state, type, destination country and Hague status, the fee looked up from the state's confirmed fee, dates sent and received, days out, status and totals by country and state.
• Start here. What the kit is and isn't, your first hour, Hague and non-Hague countries, how states differ, and where a fact couldn't be confirmed.
• Document prep checklist by state. Before you send, the federal route for FBI checks, and every state's issuing office, fee, how to submit, processing time, county step, document rules, form and address with the official page.
• Cover letter outline. Labelled to use the state's own request form if it has one; an outline and enclosure list for offices that ask for a cover letter or name no form.
• Tracking and receipt log. Printable pages for each document's dates and tracking numbers both ways, receipts, and what to check when the apostille comes back.