Document pack
I-9 and E-Verify Records Kit: Hire Tracker Workbook, State Requirement Checklist, I-9 Retention and Audit Checklist, and Remote Hire Authorized Representative Guide
Every I-9 on time, every E-Verify case dated, and every form kept exactly as long as the rule says.
$14 one time · Word and PDF · download link by email
Who it is for
Small business owners, office managers and bookkeepers who hire employees, use or may need E-Verify, or hire people who work far from the office.
Not the right fit if
Not immigration or legal advice and not an E-Verify account; your company creates its own E-Verify cases. Several states' rules are marked unconfirmed with where to check.
Why it is different
- Federal rules quoted from uscis.gov and e-verify.gov, state rules from each state's own statute, legislature or agency pages, checked November 2026.
- Marks a state 'Not confirmed' when no official page we opened stated a rule, instead of guessing.
- The workbook counts business days around your holidays and dates retention as the later of 3 years after hire or 1 year after the last day.
What is inside
- I-9 and E-Verify hire tracker (Excel). One row per hire: start date, Section 1 and Section 2 dates, the 3-business-day deadline, E-Verify case date, reverification and retention end date, with alerts and each state's rule.
- Start here. The six federal rules the kit uses, quoted from USCIS and E-Verify, and your first hour.
- State requirement checklist. The questions that decide whether E-Verify applies, and each state's rule, effective date and penalty as confirmed on its official pages.
- I-9 retention and audit checklist. The USCIS retention rule with worked examples, a yearly self-audit checklist, an audit log and a retention end log.
- Remote hire authorized representative guide. What a representative does and what stays with you, a timeline, a hand-off sheet and a visit log.
A look inside
The first pages, as you will get them
Get it
I-9 and E-Verify Records Kit
Want every toolkit? The toolkit membership includes all of them, with a lower rate if you pay yearly.
Delivered as a zip of editable Word files and printable PDFs. For one business, your own use. General information and templates, not legal, tax or accounting advice. General information, not legal advice. USCIS, E-Verify, your state's official pages or an employment attorney have the final word. Not affiliated with any government agency. Payment is handled by Stripe. If a file will not open or something looks wrong, reply to your order email and we will make it right.
Questions
Common questions
What do I get and how is it delivered?
The I-9 and E-Verify Records Kit comes as a zip with four documents, each as an editable Word file and a printable PDF: Start Here, State Requirement Checklist, I9 Retention And Audit Checklist, and Remote Hire Authorized Representative Guide, plus an Excel workbook (I9 And E Verify Hire Tracker). The download link arrives by email after payment.
Will it open on a Mac, Google Sheets or my phone?
The PDFs open in any PDF reader, and the Word files edit in Word, Google Docs or LibreOffice. The workbook is built for Excel and tested in LibreOffice; it should open in Google Sheets, but not every feature is tested there. If a file will not open or something looks wrong, reply to your order email and we will make it right.
Is this legal or tax advice?
General information, not legal advice. USCIS, E-Verify, your state's official pages or an employment attorney have the final word.
Is it the right fit for me?
It is made for small business owners, office managers and bookkeepers who hire employees, use or may need E-Verify, or hire people who work far from the office. Skip it if not immigration or legal advice and not an E-Verify account; your company creates its own E-Verify cases.
Free sample
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