Document pack
Sick Leave and PTO Accrual Tracker: Accrual Workbook by State, State Rules Checklist, Leave Request and Record Log, and Policy-Writing Worksheet
Track every employee's sick time under the rule of the state where they work, with the paperwork to back it up.
$15 one time · Word and PDF · download link by email
Who it is for
Small business owners, office managers and bookkeepers who track paid sick leave or PTO by hand and need each employee's balance under their state's accrual rule.
Not the right fit if
Not a payroll system or a legal review of your policy; city and county sick leave laws can add rules, and some states' status is marked unconfirmed.
Why it is different
- Covers all 50 states and DC from each state's labor agency or statute site, checked November 2026, and leaves a state blank rather than guess.
- Handles employer-size rules, accrual caps versus use caps, waiting periods and rules that start later, such as Connecticut's January 1, 2027 date.
- The workbook's accrual preview matches the free online calculator rule for rule.
What is inside
- Sick leave accrual tracker (Excel). State rule picker, an employee list with hours earned, used and available, a pay-period hours log, a first-year accrual preview and the state rules it reads.
- Start here. How accrual, yearly limits and waiting periods work, the rates states use, front-loading, and what isn't confirmed.
- State rules checklist. What to confirm before you set up tracking, and every state's status, accrual rate, yearly limit and waiting period with its official link.
- Employee leave request and record log. A leave request form and a running record of hours worked, earned, used and the balance for one employee.
- Policy-writing worksheet. The decisions a written sick leave or PTO policy needs, with starting-point wording labelled to check against state law.
A look inside
The first pages, as you will get them
Get it
Sick Leave and PTO Accrual Tracker
Want every toolkit? The toolkit membership includes all of them, with a lower rate if you pay yearly.
Delivered as a zip of editable Word files and printable PDFs. For one business, your own use. General information and templates, not legal, tax or accounting advice. General information, not legal, tax or financial advice; we are not lawyers. City or county ordinances, union contracts and your written policy can give employees more than the state minimum. Check the state labor agency's official page. Payment is handled by Stripe. If a file will not open or something looks wrong, reply to your order email and we will make it right.
Questions
Common questions
What do I get and how is it delivered?
The Sick Leave and PTO Accrual Tracker comes as a zip with four documents, each as an editable Word file and a printable PDF: Start Here, State Rules Checklist, Employee Leave Request And Record Log, and Policy Writing Worksheet, plus an Excel workbook (Sick Leave Accrual Tracker). The download link arrives by email after payment.
Will it open on a Mac, Google Sheets or my phone?
The PDFs open in any PDF reader, and the Word files edit in Word, Google Docs or LibreOffice. The workbook is built for Excel and tested in LibreOffice; it should open in Google Sheets, but not every feature is tested there. If a file will not open or something looks wrong, reply to your order email and we will make it right.
Is this legal or tax advice?
General information, not legal, tax or financial advice; we are not lawyers.
Is it the right fit for me?
It is made for small business owners, office managers and bookkeepers who track paid sick leave or PTO by hand and need each employee's balance under their state's accrual rule. Skip it if not a payroll system or a legal review of your policy; city and county sick leave laws can add rules, and some states' status is marked unconfirmed.
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