Virginia Employer Compliance Kit 2027: State Checklist, Deadline Calendar and Excel Tracker

Who it is for

Owners, office managers and bookkeepers who run payroll for employees working in Virginia, from the first hire to the year-end forms.

Not the right fit if

Your employees work outside Virginia: get that state's kit, or the 2027 Employer Compliance Bundle for several states. Not a payroll service, and not a legal review of your policies.

Why it is different

• Built only from our Virginia data files, checked November 2026 against 13 official pages, among them Virginia Employment Commission (VEC); VEC: FAQs, Employer UI Tax; Virginia Tax: Form VA-4; Virginia Tax: Reciprocity; Virginia New Hire Reporting Center: FAQs; Virginia Employment Commission: Required Posters for Virginia Employers; Code of Virginia section 40.1-28.10: Minimum wages; Code of Virginia, Title 40.1, Chapter 3, Article 2.1:1, Paid Sick Leave (Virginia Legislative Information System).
• 4 items the official pages didn't state are marked "not confirmed" with the page to check, never guessed.
• The workbook recalculates with zero formula errors and dates the Virginia new-hire steps for you.

What is inside

• Start here. How to use the kit, the 16 confirmed Virginia rules at a glance and the 4 items to confirm, each with the official page to check: taxable wage base for 2027 (VEC: FAQs, Employer UI Tax); E-Verify for private employers (Code of Virginia 40.1-11.2: Participation in E-Verify program); tipped employees (U.S. Department of Labor: Minimum Wages for Tipped Employees (revised July 1, 2026)); final pay when an employee quits (Va. Code 40.1-29: Time and medium of payment).
• Virginia 2027 checklist. Eight steps from unemployment tax registration to year-end filing, each confirmed rule with its source link and check date, from Virginia Employment Commission (VEC), Virginia New Hire Reporting Center, Virginia Workers' Compensation Commission. What it confirms: open a state unemployment tax account: VEC's Filing Unemployment Taxes and registration page; taxable wage base for 2026 (the latest published): $8,000 per employee in 2026; new employer tax rate: 2.5% for a new employer; quarterly wage reports and payments: VEC: April 30, July 31, October 31 and January 31; a weekend or holiday moves it to the next business day; state income tax withholding: State income tax applies; workers who live in a neighboring state: Reciprocity partners named by the state: District of Columbia, Kentucky, Maryland, Pennsylvania and West Virginia; report each new hire to the state: Within 20 days of the hire or re-hire date; minimum wage now (2026): $12.77 an hour; minimum wage change in 2027: Rises to $13.75 an hour on Friday, January 1, 2027; paid sick leave: Paid Sick Leave (Va; meal breaks for adults: no state rule; No break or meal period requirement unless the employee is under 16; rest breaks for adults: no state rule; No break requirement unless the employee is under 16; breaks for workers under 18: Minors under 16 can't work more than 5 hours in a row without at least 30 minutes for lunch; workers' compensation insurance: Employers with more than two part-time or full-time employees; a subcontractor's employees count toward the total; final pay when you let someone go: On or before the date the employee would have been paid for the work if employment had continued; state copies of W-2s and 1099s: File W-2 and 1099 statements with Virginia Tax when they reflect Virginia income tax withheld; you do not need to file W-2s or 1099s if there is no Virginia withholding.
• 2027 deadline calendar. 12 dates our Virginia files state: 4 quarterly due dates from Virginia Employment Commission (VEC); January 1, 2027: minimum wage rises to $13.75 an hour; July 1, 2027: paid sick leave: 50 or more employees (from July 1, 2027); 1 state W-2 and 1099 filing dates from Virginia Department of Taxation, with weekend dates flagged and a month-by-month planner for your own.
• New hire and pay change checklist. One page per hire, with the report to Virginia New Hire Reporting Center (new hires reported in 20 days) and the I-9 steps, and one per pay change against the $13.75 minimum wage from January 1.
• Virginia compliance workbook (Excel). The Virginia dates in a deadline tracker with days left and status, a new-hire sheet that dates each step from the start date (new hires reported in 20 days), and a pay-change sheet that flags any rate below the 2027 floor.