Readable version: New hire reporting requirements by state, explained state by state. All site datasets: open data · data roundups.
What this dataset covers
The number of days an employer has to report a new employee to the state, whether independent contractors must be reported too, the accepted reporting methods, the state's reporting office and the related withholding and unemployment registrations.
Most often unconfirmed in this release: withholding_form (38), posters (33), ui_registration (30), contractors (20), withholding_form.url (1). Rows carry the official source the site links for each jurisdiction.
Field dictionary
| Field | Meaning | Type | In this release |
|---|---|---|---|
jurisdiction_code | Two-letter postal code of the state or DC. | string | 51 of 51 filled |
jurisdiction | State name (or District of Columbia). | string | 51 of 51 filled |
deadline_days | Days after hire to report. | integer | 51 of 51 filled; 7 to 20 |
deadline_text | The deadline as the state states it. | string (free text) | 51 of 51 filled |
deadline_notes | Detail on the deadline. | string (free text) | 23 of 51 filled |
contractors | Whether independent contractors must be reported. | string (code) | 31 of 51 filled: yes (17), no (8), government employers only (3), optional (3) |
contractor_notes | Detail on contractor reporting. | string (free text) | 31 of 51 filled |
methods | Accepted reporting methods. | array of strings | 51 of 51 filled |
reporting_name | Office that takes new hire reports. | string | 51 of 51 filled |
reporting_url | Its new hire reporting page. | string (URL) | 51 of 51 filled |
withholding_form.name | State withholding form for a new employee. | string | 13 of 51 filled |
withholding_form.url | Link to that form. | string (URL) | 12 of 51 filled |
ui_registration.agency | Agency for unemployment insurance registration. | string | 21 of 51 filled |
ui_registration.url | Its registration page. | string (URL) | 21 of 51 filled |
ui_registration.notes | Detail on registration. | string (free text) | 19 of 51 filled |
posters.agency | Agency that publishes required workplace posters. | string | 18 of 51 filled |
posters.url | Its poster page. | string (URL) | 18 of 51 filled |
unconfirmed | Fields the official sources read did not confirm for this row. Those values are null. | array of strings | 42 of 51 rows list at least one |
source_urls | Official pages the row links (reporting page, forms, registration). | array of strings | 51 of 51 filled |
checked | When the row's sources were opened (YYYY-MM or YYYY-MM-DD). A row with no official source carries the date of the check that found none. | date (YYYY-MM-DD) | 51 of 51 filled |
page_url | The page on mcc-solutionsnj.com that explains this row. | string (URL) | 51 of 51 filled |
Preview: the first 10 rows
jurisdiction | deadline_days | deadline_text | contractors | methods | reporting_name | checked |
|---|---|---|---|---|---|---|
| Alabama | 7 | Within 7 days of the first day of work (employers with fewer than 5 employees reporting b… | no | online | electronic file | mail | fax | Alabama Department of Labor New-Hire reporting | 2026-11 |
| Alaska | 20 | Within 20 days of hire | null | online | electronic file | mail | Alaska Child Support Services Division: New Hire and Wage Withholding | 2026-11 |
| Arizona | 20 | Within 20 days of the new employee's hire date | government employers only | online | electronic file | fax | mail | Arizona New Hire Reporting Center | 2026-11 |
| Arkansas | 20 | Within 20 days after the employee is hired or rehired or returns to work | null | online | electronic file | Arkansas Division of Workforce Services Tax21 | 2026-11 |
| California | 20 | Within 20 days of the start-of-work date (the first day services were performed for wages) | yes | online | EDD e-Services for Business | 2026-11 |
| Colorado | 20 | Within 20 calendar days of the hire | yes | online | Colorado State Directory of New Hires | 2026-11 |
| Connecticut | 20 | Within 20 days of hiring | null | online | electronic file | Connecticut Department of Labor New Hire Reporting | 2026-11 |
| Delaware | 20 | Within 20 days of the new employee's hire date | government employers only | online | electronic file | fax | mail | Delaware State Directory of New Hires | 2026-11 |
| District of Columbia | 20 | Within 20 days of each person's hire or re-hire date | null | online | mail | District of Columbia Directory of New Hires | 2026-11 |
| Florida | 20 | Within 20 days of hire (new hires and rehires) | yes | online | mail | fax | Florida Department of Revenue: Services for Employers | 2026-11 |
7 of 21 columns shown, long text cut at 90 characters; the downloads have every column in full.
Download formats
The CSV has one row per jurisdiction and one column per field above, UTF-8, comma-separated. Nested fields use dotted names (withholding_form.name); lists are joined with | , and lists of objects become key: value; key: value items. The JSON keeps types (numbers, true/false, null, arrays) and includes this dictionary, the license and the checked date.
License
License: free to copy, share and adapt, including commercially, under the Creative Commons Attribution 4.0 International (CC BY 4.0) license.
Attribution required: credit "MCC Solutions" and link to this dataset page (https://mcc-solutionsnj.com/data/new-hire). The cite box below has text ready to paste.
Accuracy
Accuracy: every fact comes from an official government page as it read when checked (November 2026 for this release). Anything those pages did not confirm is null and named in the row's unconfirmed list; a null that is not on the list means the point does not apply or the source states none. This is general information, not legal or tax advice. We are not lawyers, and MCC Solutions is not a law firm.
Cite this data
Free to reuse under CC BY 4.0: credit MCC Solutions and link to https://mcc-solutionsnj.com/data/new-hire.
Changelog
- November 2026: sources checked for all 51 jurisdictions; this release has 21 fields, 462 confirmed values and 122 unconfirmed items.
- Downloads are generated from the data files on each request, so a corrected file shows up in the CSV and JSON straight away; a new entry is added here when the sources are checked again.