U.S. citizens abroad
Notarizing U.S. business documents from abroad
Owners of U.S. companies often live elsewhere. When a bank, a state agency or a counterparty asks for a notarized signature, a New Jersey notary can verify you by secure video, for the documents the law allows.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
When this comes up
Typical examples are bank account opening forms, loan documents, authorizations, corporate certificates and some state filings for a U.S. LLC or corporation.
Ask the receiving party first
The most common reason a notarized document is rejected is that nobody checked what the other side would accept. Before you book, find out:
- Does the bank or agency accept remote notarization? Banks in particular set their own policies.
- Is a notary actually required? Many business documents only need a signature.
- Do they need a certificate of incumbency or a corporate seal? Ask whether those are separate documents.
- Are you signing for yourself or for the company? The capacity in which you sign should be on the document.
- Does your attorney or accountant need to review it first?
How it works
- Ask the receiving party. Find out in writing whether it accepts a remote notarization and what kind of notarial act it needs.
- Send us the document. We check that it fits New Jersey's rules for a signer outside the United States. Tell us where you will be.
- Book a video session. Bring an unexpired government photo ID, a device with a camera and microphone, and a steady connection. Check the clock in both places.
- Sign on camera. We verify your identity, you sign when told to, and the notary completes the notarization.
- Send it on. You receive the notarized document to deliver or upload as the receiving party requires.
When a New Jersey notary can act
- The notary must be physically in New Jersey. You can be anywhere.
- The document must relate to a U.S. matter: it is filed with or before a U.S. court, public official or entity under U.S. jurisdiction, or it involves U.S. property or a transaction substantially connected with the United States.
- The act must not be prohibited where you are.
- The receiving party decides whether it accepts the result.
Mistakes that get paperwork rejected
- Signing in the wrong capacity. If you sign for a company, the document usually needs your title.
- Mismatched names between the document and the ID.
- Assuming a notary can confirm you have authority to sign. A notary confirms identity, not authority.
- Skipping advice on the legal form of the document.
- Waiting until a filing deadline.
Questions
Does a notary check that I have authority to sign for the company?
No. The notary confirms who you are and witnesses the signature. Whether you have authority is a matter for the company's records and its lawyer.
Can you notarize documents for a company I own in another country?
Our remote service is for documents with a U.S. connection. Foreign filings may need a different route, so ask the foreign office.
Can you form the company for me?
No. We are not a law firm or a formation service.
MCC Solutions is not a law firm and a notary cannot give legal advice, choose the type of notarization for you, or tell you what a document means. Ask the office or person who will receive the document what it needs, and ask a lawyer about the content.