In plain English
Each state sets what counts. Typically an unexpired government-issued photo ID with a signature is accepted. Other methods, such as a credible witness, may be allowed in some states.
The name on the ID should match the document.
Why it matters
Without acceptable proof of identity, a notary must refuse. That one gap can postpone a closing, a power of attorney for a hospital patient, or an immigration filing.
Small details count: an ID that expired last week, or a middle name that appears on the deed but not the license, can create delays at the table.
Worked example
A signer shows an unexpired driver license; the notary checks the photo, name and expiration and records it.
What to do
- Check the expiration date on your ID before the appointment.
- Compare the name on the ID with the name on the document.
- Ask the notary in advance what forms of ID they can accept in their state.
- If your ID was recently renewed, bring the new card, not a paper receipt alone.
- Ask the requesting office how to handle a name difference before the signing.
Common mistakes
- Relying on a photo of an ID on a phone usually fails because the notary needs the physical credential.
- Assuming a work badge counts can lead to a refusal since most states require a government issued ID.
- Ignoring a maiden name versus married name difference can stop the notarization or require an extra document from the requester.
Not the same as: Credible witness
Satisfactory evidence usually means a qualifying ID document, while a credible witness is a person who vouches for the signer when that ID is not available, where state law allows. See Credible witness.
Go deeper
- What ID do you need to get something notarized?: What identification a notary asks for, which IDs are usually accepted, what to do if your ID is expired or you do not have one, and how names should match.
- Name Mismatch Between ID and Documents: What Happens: Why a notary may pause when your ID name differs from your loan or deed, how AKA statements work, and steps to fix a mismatch before a signing appointment.
Try it
Related terms
- Scanback: The scanned copy of signed loan documents a signing agent sends back, in addition to the physical return.
- Self-proving affidavit: A sworn statement attached to a will that can simplify proving the will later.
- Right of rescission: A short period after signing certain refinance or home equity loans when the borrower may cancel.
Common questions
What is a satisfactory evidence of identity?
Proof, usually a government photo ID, that a notary relies on to confirm who the signer is.
Can you give an example of satisfactory evidence of identity?
A signer shows an unexpired driver license; the notary checks the photo, name and expiration and records it.
Is a passport accepted as ID by a notary?
An unexpired passport is commonly accepted, but each state sets its own list. Confirm with the notary before the appointment.
What if my ID has my old address?
An old address alone is usually not a problem if the ID is unexpired and the name and photo match. The notary's state rules control.
General information, not legal advice. Rules vary by state and change; check with your state's commissioning office.