In plain English
The signer must appear before the notary, show acceptable identification and understand what they are signing.
The notary does not sign on the signer's behalf. If the signer has a physical limitation, state rules describe how another person may assist.
Why it matters
The whole notarization centers on the signer. If the signer cannot appear, lacks ID or does not understand the document, the appointment cannot go forward, and that can stall a closing or a filing.
Families sometimes book a notary on behalf of a relative, but the notary must deal directly with the person signing.
Worked example
A buyer arrives at the table with a photo ID and signs the closing documents in the notary's presence.
What to do
- Confirm the signer can attend in person or by approved remote means.
- Check the signer's ID is unexpired and the name matches the document.
- Make sure the signer has read the document or had questions answered by the person who prepared it.
- Let the signer speak for themselves at the appointment.
- Have reading glasses, hearing aids or other aids ready if the signer uses them.
Common mistakes
- Booking a notary for a relative without confirming they agree to sign often ends in a canceled appointment.
- Bringing an expired ID can stop the signing on the spot.
- Having a family member answer the notary's questions can make the notary doubt the signer's willingness.
Not the same as: Subscribing witness
The signer is the person whose own signature is being notarized, while a subscribing witness watches someone else sign and signs as a witness. See Subscribing witness.
Go deeper
- What ID do you need to get something notarized?: What identification a notary asks for, which IDs are usually accepted, what to do if your ID is expired or you do not have one, and how names should match.
- Signer Capacity and Willingness: Notary Questions: Notaries watch for awareness and free choice. Learn what questions they ask older signers, why they may decline, and how families can prepare.
Related terms
- Signing by mark: When a person who cannot sign their name makes a mark, usually with witnesses, and the notary records it.
- Subscribing witness: A person who watches someone else sign a document and then signs it as a witness.
- Self-proving affidavit: A sworn statement attached to a will that can simplify proving the will later.
Common questions
What is a signer?
The person who signs the document and whose signature the notary is notarizing.
Can you give an example of signer?
A buyer arrives at the table with a photo ID and signs the closing documents in the notary's presence.
Can I sign on behalf of my parent if I am their agent?
An agent may sign in that capacity if the document and authority allow it. Questions about whether you can sign for someone go to the office that wants the document or an attorney.
What if the signer speaks a language the notary does not?
The notary must be able to communicate directly with the signer. Some states have rules on interpreters, so check before booking.
General information, not legal advice. Rules vary by state and change; check with your state's commissioning office.