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Employer checklist · Kansas · 2027

Kansas employer compliance checklist for 2027

Registration, new hires, pay rates, leave, breaks, insurance, final pay and year-end filing, in the order you meet them, each from the state's own pages.

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Sources checked:

Quick answer. Kansas: $15,100 SUTA wage base (2026); 1.75% new employer rate; new hires reported in 20 days; $7.25 minimum wage; final pay by the next payday if fired. 10 of 19 checklist items are confirmed on official pages; 9 are marked not confirmed, with the page to check.

Kansas 2027 employer checklist

1. Register for unemployment tax and withholdingBefore the first payroll.

2. Report new hires and check work eligibilityFor every hire, rehire and, where the state says so, contractor.

3. Set pay at the minimum wage: January 1 and mid-yearCheck every hourly and tipped rate against the floor.

4. Paid sick leaveAccrual, limits and notice.

5. Meal and rest breaksAdults and workers under 18.

6. Workers' compensationCoverage, posters and proof.

  • ConfirmedWorkers' compensation insurance

    Non-agricultural businesses with more than $20,000 in gross annual payroll in a calendar year. The trigger is payroll, not headcount.

    an employer in a non-agricultural business, with more than $20,000 in gross annual payroll in a calendar year
    • Owners and officers: Partners, sole proprietors and LLC members can elect to cover themselves; partners aren't otherwise covered because they're the employer. Corporate employees owning 10% or more of the stock can elect out.
    • Poster: Post written notice K-WC 40-A telling employees what to do if they're injured, and give injured employees form K-WC 27-A (Spanish K-WC 270-A).
    • Check a policy: The division points to the Coverage Verification Service (CVS) search site.

    Source: Workers Compensation Division (Kansas Department of Labor), checked November 2026 · More: Workers' comp requirements by state

  • ConfirmedIf there's no coverage

    Going without required coverage may lead to fines and even closure of the business; no amounts are given.

    Source: Workers Compensation Division (Kansas Department of Labor), checked November 2026 · More: Workers' comp requirements by state

7. Final payWhen someone leaves.

8. Year-end W-2 and 1099 filingState copies, due in early 2027 for 2026 pay.

  • ConfirmedState copies of W-2s and 1099s

    When an information return in the 1099 series is filed with the IRS, a copy must also be filed with the Department of Revenue by January 31. The guide doesn't add a Kansas-residency or withholding condition, and doesn't name 1099-NEC separately.

    • W-2s: January 31 (KW-3E)
    • 1099s: January 31
    • Annual reconciliation: KW-3 Annual Withholding Tax Return, due January 31.
    • Electronic filing: W-2s must be filed electronically when there are more than 50; for 1099s the threshold is more than 50 records per type of information return. The KW-3 must always be filed electronically.

    Source: Kansas DOR: Withholding Tax Guide, KW-100 (Rev. 10-24), checked November 2026 · More: 1099 and W-2 deadline finder

Key dates for 2027

Only the dates our files state. A date on a weekend or holiday is flagged, not moved, unless the agency's page says it moves.

DateWhatSource
Sunday, January 31, 2027
Copies of 1099s filed with the IRS (unless filed through CF/SF without Kansas withholding)
Sunday, January 31, 2027 is a Sunday. The agency's page we opened doesn't say whether it moves to the next business day; file by the Friday before to be safe, or ask the agency.
Sunday, January 31, 2027
KW-3 with W-2s and 1099s (Kansas withholding)
Sunday, January 31, 2027 is a Sunday. The agency's page we opened doesn't say whether it moves to the next business day; file by the Friday before to be safe, or ask the agency.
Monday, February 1, 2027
Form W-2 Copy A (with W-3) to SSA, and employee copies (federal)
Monday, February 1, 2027
Form 1099-MISC copies to payees (federal)
Monday, February 1, 2027
Form 1099-NEC to the IRS and to each payee (federal)
Monday, March 1, 2027
Form 1099-MISC to the IRS on paper (federal)
Wednesday, March 31, 2027
Form 1099-MISC to the IRS electronically (federal)

Still to confirm

Kansas kit

Kansas Employer Compliance Kit 2027

This checklist as a printable document with every source link and check date, a 2027 deadline calendar, a start-here guide, and an Excel workbook with a deadline tracker and new-hire and pay-change checklists, all built from the same data as this page.

Get the kit, $19 Or the 2027 Employer Compliance Bundle (7 Kits), $59

General information, not legal, tax or payroll advice. We are not lawyers, and MCC Solutions is not a law firm or a payroll service. Nothing here guarantees compliance. Rules change, cities and counties can add their own, and the agency's own page has the final word.

Common questions

What is the Kansas unemployment tax wage base for 2027?

Not confirmed in our data files. Check Kansas Department of Labor: Employer Services (https://www.dol.ks.gov/employers/employer-services). The latest published base is $15,100 per employee in 2026.

How soon must a Kansas employer report a new hire?

Within 20 days of the hire.

What is the Kansas minimum wage in 2027?

$7.25 an hour; no scheduled change in our data. US DOL's state table (updated November 5, 2026) shows no scheduled change.

Does Kansas require paid sick leave?

Not confirmed in our data files. Check K.S.A. 12-16,130 (Kansas Office of Revisor of Statutes) (https://ksrevisor.gov/statutes/chapters/ch12/012_016_0130.html).

When is a final paycheck due in Kansas?

If the employer ends the job: Not later than the next regular payday on which the employee would otherwise have been paid. If the employee quits: Not later than the next regular payday on which the employee would otherwise have been paid.

Does Kansas require state W-2 or 1099 filing?

When an information return in the 1099 series is filed with the IRS, a copy must also be filed with the Department of Revenue by January 31. The guide doesn't add a Kansas-residency or withholding condition, and doesn't name 1099-NEC separately. W-2s: January 31 (KW-3E) 1099s: January 31

Do Kansas employers need workers' comp?

Non-agricultural businesses with more than $20,000 in gross annual payroll in a calendar year. The trigger is payroll, not headcount.

Related: Employer compliance by state · 2027 changes for employers

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