Quick answer. These are the Kansas certificates as the office that commissions notaries prints them. We show seven forms: acknowledgment (individual), acknowledgment (representative capacity), jurat (verification on oath or affirmation), signature witnessing, copy certification, power of attorney in a representative capacity and remote or electronic act statement. The remote-act statement is in Kansas Notary Handbook p. 22.
These are the short-form certificates as the Secretary of State's Kansas Notary Handbook prints them (pp. 22-24). The handbook fills them with sample names and dates; those are replaced with blanks here.
Which Kansas certificate do I use?
| Act | Use it when | Kansas source |
|---|---|---|
| Acknowledgment (individual) | The signer declares that the signature on the document is theirs and that they signed willingly. No oath is given. Deeds, powers of attorney and many contracts use it. | Kansas Notary Handbook p. 22 |
| Acknowledgment (representative capacity) | Like an acknowledgment, but the signer signs for someone else: a company, a trust, a partnership, or a principal under a power of attorney. The certificate names the capacity and the party represented. | Kansas Notary Handbook p. 23 |
| Jurat (verification on oath or affirmation) | The signer swears or affirms that the statements in the document are true, and signs in front of you. Affidavits and other sworn statements use it. | Kansas Notary Handbook p. 23 |
| Signature witnessing | You watch the signer sign and confirm who they are. There is no oath, and the signer does not need to state that the contents are true. | Kansas Notary Handbook pp. 23-24 |
| Copy certification | You certify that a copy is a true copy of an original presented to you, only for documents your state lets notaries copy (vital records and recorded documents are usually excluded). | Kansas Notary Handbook p. 24 |
| Remote or electronic act statement | The signer appears by audio-video communication technology instead of in person, where your state authorizes it and you have any required approval. The certificate must say so. | Kansas Notary Handbook p. 22 |
| Power of attorney in a representative capacity | An attorney in fact signs for the principal. | Kansas Notary Handbook p. 24 |
Kansas certificate wording
Acknowledgment (individual) Official sample
The signer declares that the signature on the document is theirs and that they signed willingly. No oath is given. Deeds, powers of attorney and many contracts use it.
State of ____________
County of ____________
This record was acknowledged before me on ____________ (Date) by ____________ (Name(s) of person(s))
____________________ Signature of notarial officer
Official Stamp
____________________ Title of office
My commission expires: ____________
Acknowledgment (representative capacity) Official sample
Like an acknowledgment, but the signer signs for someone else: a company, a trust, a partnership, or a principal under a power of attorney. The certificate names the capacity and the party represented.
State of ____________
County of ____________
This record was acknowledged before me on ____________ (Date) by ____________ (Name(s) of person(s)) as ____________ (type of authority, such as officer or trustee) of ____________ (name of party on behalf of whom record was executed)
____________________ Signature of notarial officer
Official Stamp
____________________ Title of office
My commission expires: ____________
Jurat (verification on oath or affirmation) Official sample
The signer swears or affirms that the statements in the document are true, and signs in front of you. Affidavits and other sworn statements use it.
State of ____________
County of ____________
Signed and sworn to (or affirmed) before me on ____________ (Date) by ____________ (Name(s) of person(s) making statement)
____________________ Signature of notarial officer
Official Stamp
____________________ Title of office
My commission expires: ____________
Signature witnessing Official sample
You watch the signer sign and confirm who they are. There is no oath, and the signer does not need to state that the contents are true.
State of ____________
County of ____________
Signed [or attested] before me on ____________ (Date) by ____________ (Name(s) of person(s))
____________________ Signature of notarial officer
Official Stamp
____________________ Title of office
My commission expires: ____________
Copy certification Official sample
You certify that a copy is a true copy of an original presented to you, only for documents your state lets notaries copy (vital records and recorded documents are usually excluded).
State of ____________
County of ____________
I certify that this is a true and correct copy of a record in the possession of ____________.
Dated ____________
____________________ Signature of notarial officer
Official Stamp
____________________ Title of office
My commission expires: ____________
Remote or electronic act statement Official sample
The signer appears by audio-video communication technology instead of in person, where your state authorizes it and you have any required approval. The certificate must say so.
This notarial act involved the use of communication technology.
The handbook says any short form used for a remotely located signer must include this statement, and the notary must be physically in Kansas.
Other Kansas forms
Power of attorney in a representative capacity Official sample
An attorney in fact signs for the principal.
State of ____________
County of ____________
This instrument was signed before me on ____________ (Date) by ____________ (Name(s) of designee(s)) as (power of attorney) of ____________ (name of party on behalf of whom instrument was executed).
____________________ Signature of notarial officer
Official Stamp
____________________ Title of office
My commission expires: ____________
What a Kansas certificate must contain
- The certificate shows the jurisdiction (Kansas and the county), the type of act, your signature, the date and your commission expiration date (in the stamp, or handwritten where the stamp leaves a blank). (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Sign as on file with the Secretary of State, including any middle initial on your application, and show your title of office. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- The paper stamp shows your name exactly as on your application, notary public and State of Kansas, and may include the expiration date or a blank for it. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- On preprinted forms you may line through and initial unused fields of the certificate; never correct the document itself. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Copy certification: copy the original or carefully compare it. Court records, business filings and vital records must be certified by the issuing office, and documents marked do not copy should not be copied or certified. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
Common Kansas certificate mistakes
Each item is our summary of an official source, named beside it.
- An incomplete or incorrect certificate; it can bring civil penalties and blocks an apostille or authentication. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Willfully leaving off the commission expiration date (a Class C misdemeanor). (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Advising which certificate the signer needs; you may offer sample certificates only. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Leaving the communication-technology statement off a remote certificate. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Notarizing under a new name before the Secretary of State processes the change, or under the old one after. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
- Certifying a copy of a vital record or court record. (Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State))
The Kansas certificate wording pack
$15 one time. The wording on this page is public law and stays free here; the pack is the fill-in files and the organizing.
- A one-page "which certificate do I use?" chart for the area: each act, when it's used and the official sample it comes from.
- The Kansas wording reference: every form on this page with its source, plus what a area certificate must contain (venue, seal, commission details).
- Fill-in certificates in Word, one per page, with matching PDFs, so you can attach a loose certificate when a document needs one.
- A common-mistakes checklist from the official sources: six items for the area, each with its source.
See the Kansas certificate wording pack
Sources
- Kansas Notary Handbook, updated July 20, 2022 (Kansas Secretary of State) (checked November 7, 2026)
General information, not legal advice; we are not lawyers. Notaries follow their own state's law and the official handbook, and the receiving office decides what it accepts, so nothing here guarantees a document will be accepted. The Kansas Secretary of State, notary public has the final word on the area practice.
Kansas certificate questions
What is the Kansas acknowledgment certificate wording?
The official sample (Kansas Notary Handbook p. 22) reads: "State of ____________ County of ____________ This record was acknowledged before me on ____________ (Date) by ____________ (Name(s) of person(s))" It closes with Signature of notarial officer, Official Stamp and Title of office.
What is the Kansas jurat wording?
The official sample (Kansas Notary Handbook p. 23) reads: "State of ____________ County of ____________ Signed and sworn to (or affirmed) before me on ____________ (Date) by ____________ (Name(s) of person(s) making statement)" Use it only when you give the signer an oath or affirmation and they sign in front of you.
Can a Kansas notary certify a copy?
Yes, within limits. The official sample (Kansas Notary Handbook p. 24) reads: "State of ____________ County of ____________ I certify that this is a true and correct copy of a record in the possession of ____________. Dated ____________"
What else must a Kansas notarial certificate show?
The certificate shows the jurisdiction (the area and the county), the type of act, your signature, the date and your commission expiration date (in the stamp, or handwritten where the stamp leaves a blank). Sign as on file with the Secretary of State, including any middle initial on your application, and show your title of office.
Is there a Kansas remote notarization statement?
Yes. Kansas Notary Handbook p. 22: "This notarial act involved the use of communication technology." The handbook says any short form used for a remotely located signer must include this statement, and the notary must be physically in the area.
Who decides which Kansas certificate to use?
The person asking for the notarization, or whoever drafted the document, tells you which notarial act they need; a notary who isn't an attorney shouldn't choose it for them. If a document has no certificate, follow the Kansas Secretary of State, notary public's guidance. We are not lawyers, and nothing here promises that a receiving office will accept a document.
Related: All states · Becoming a notary in Kansas · Notary work in Kansas · Idaho certificate wording · Massachusetts certificate wording