For nonprofits and houses of worship
Raffle applications, deeds and certificates notarized for nonprofits
Several papers New Jersey nonprofits handle must be notarized or acknowledged: municipal clerks processing raffle licenses ask that each application be notarized, a deed or easement must be acknowledged before the county records it, and some religious corporation certificates under Title 16 must be acknowledged the way a deed is. We meet your officers after a board meeting or a service, or by video when the receiving office accepts it.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What nonprofits and houses of worship bring us
For a parish, congregation, school PTO or charity, the notary need is irregular but real. Games of chance license applications for raffles go through the municipal clerk and the state's Legalized Games of Chance Control Commission, and clerks' instructions ask for each application to be notarized. Property work, such as buying, selling, granting an easement to a utility or recording a gift of land, means acknowledged deeds. Religious corporation certificates under Title 16 and amendments to them are, for some denominations' chapters, acknowledged by the trustees and recorded with the county clerk.
Grant paperwork only needs a notary when the funder's form has a notary block. Most federal grant registrations and IRS filings are signed electronically and don't.
What we handle for you
- Mobile notary visit: officers sign at the church, school or office, often right after a meeting.from $75, plus state notarial fees
- Remote online notarization by video: an officer who's away signs by video when the office accepts it.from $40, per session, online, no travel
- Document recording with the county: deeds and certificates taken to the county clerk.from $50, per document, plus county fees
- Records retrieval: copies of an old deed or a recorded certificate.from $65, per record, plus agency fees
- Prepaid monthly business plans: a prepaid plan for an organization with steady paperwork.Quoted per job, confirmed before work starts
How ordering works
- Send the application or document and the names of the officers who sign.
- We schedule around your meeting or service and quote the visit.
- Each officer signs or acknowledges before the notary; certificates are completed on the spot.
- You file the raffle application with the clerk, or we record the deed or certificate and return the details.
One account for the whole office: ask for it with the form below, and once the desk has set it up your team orders in the client portal and gets one monthly invoice with your reference on each line. Until an account is approved for terms, jobs are paid when booked; approved accounts pay on net-30 terms, by card or ACH bank debit. New Jersey caps the fee for each notarial act; travel and service fees are separate and shown on the quote. See also business accounts and prepaid business plans.
Where we work
New Jersey is served directly from our desk in Cranford, with in-person visits on the schedule shown when you book. For nonprofits and houses of worship with signers in other states, remote online notarization works anywhere the receiving office accepts it, and in-person signings outside New Jersey go through our notary network where we can find a commissioned notary. We confirm coverage before accepting a job, and say so plainly when we can't cover it.
What the rules say
- A municipal clerk's raffle license instructions: "Make certain each application is notarized with an original seal." Source: Borough of Deal, raffle application instructions
- Deeds and easements are recordable only if "acknowledged or proved as provided by Title 46." Source: N.J.S.A. 46:26A-3, prerequisites for recording
- N.J.S.A. 16:5-8 requires that chapter's religious corporation certificate to be "duly acknowledged" by the trustees or officers, the same way as a deed before recording. Source: N.J.S.A. 16:5-8
Read on the official pages in November 2026. Rules and forms change, and the office receiving a document decides what it accepts. General information about our services, not legal advice; we are not lawyers.
What we don't do
- We don't run raffles or advise on games of chance rules.
- We don't draft certificates, bylaws or deeds.
- We don't give tax or legal advice about nonprofit status.
Related: Notarized license applications in New Jersey · Business notary
FAQ
Questions from nonprofits and houses of worship
Do raffle license applications in New Jersey need a notary?
Municipal clerks' instructions ask for each application to be notarized with an original seal. Your town's clerk has the current packet.
Can we do it right after a board meeting?
Yes, if it fits the visit schedule. One visit can cover every officer who signs.
Does our church's incorporation certificate need a notary?
Some Title 16 chapters require acknowledgment before recording, as N.J.S.A. 16:5-8 does. Your attorney or denomination's office can tell you which chapter you're under.
Is there a nonprofit rate?
Prices are the same starting prices shown here. Organizations with regular work can ask about a prepaid plan.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.