For solar and energy installers
Owner signatures and recorded easements for solar installers
Anything a solar project records with a New Jersey county clerk, such as an access easement or a memorandum of a roof or land lease, must be acknowledged or proved before the clerk will accept it. We meet the property owners, take their acknowledgments, and can carry the originals to the county for recording.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What solar and energy installers bring us
Residential installs rarely need a notary for the sales contract itself. The notary work shows up at the edges: a recorded easement or memorandum of lease for a commercial roof or ground-mount site, an owner's affidavit a financing partner asks for, a power of attorney when one owner signs for another, and lien waivers from subcontractors before a draw. Every owner the document names has to sign, so we schedule around couples and co-owners rather than the first person who answers the phone.
When a lender or financing company sends its own closing package, its instructions decide whether a remote notarization is acceptable. We follow those, and if a package has no notary blocks, there is nothing for us to notarize.
What we handle for you
- Mobile notary visit: owners sign at the property, after work or on a weekend if that's on our schedule.from $75, plus state notarial fees
- Remote online notarization by video: owners who are away sign by video when the recorder or financing partner accepts it.from $40, per session, online, no travel
- Document recording with the county: originals taken to the county clerk.from $50, per document, plus county fees
- Records retrieval: a current copy of the vesting deed to confirm who must sign.from $65, per record, plus agency fees
- Lien waiver collection: subcontractor lien waivers collected before a draw.Quoted per job, confirmed before work starts
How ordering works
- Send the documents, the parcel address and every owner's name and phone number.
- We pull the deed if you ask, confirm who signs and quote the visits and recording.
- Each owner acknowledges the signature before the notary, who completes the certificate on the document itself.
- Originals go to the county clerk or back to you; recording details are returned once the clerk has them.
One account for the whole office: ask for it with the form below, and once the desk has set it up your team orders in the client portal and gets one monthly invoice with your reference on each line. Until an account is approved for terms, jobs are paid when booked; approved accounts pay on net-30 terms, by card or ACH bank debit. New Jersey caps the fee for each notarial act; travel and service fees are separate and shown on the quote. See also business accounts and prepaid business plans.
Where we work
New Jersey is served directly from our desk in Cranford, with in-person visits on the schedule shown when you book. For solar and energy installers with signers in other states, remote online notarization works anywhere the receiving office accepts it, and in-person signings outside New Jersey go through our notary network where we can find a commissioned notary. We confirm coverage before accepting a job, and say so plainly when we can't cover it.
What the rules say
- To be recorded in New Jersey, a document must be "acknowledged or proved as provided by Title 46," along with the statute's other recording conditions. Source: N.J.S.A. 46:26A-3, prerequisites for recording
- A power of attorney used by one owner for another must be in writing, signed and acknowledged. Source: N.J.S.A. 46:2B-8.9, execution of a power of attorney
- New Jersey notaries may take acknowledgments by audio-video under the state's remote notarization law, where the receiving office accepts it. Source: P.L.2021, c.179 (New Jersey remote notarization law)
Read on the official pages in November 2026. Rules and forms change, and the office receiving a document decides what it accepts. General information about our services, not legal advice; we are not lawyers.
What we don't do
- We don't sell, design or finance systems, and we don't explain lease or easement terms.
- We don't give title opinions; a deed copy shows who's on record, not whether title is clear.
- We pay and accept nothing for referrals; our prices are for our services only.
Related: Document recording with the county · Lien waiver collection · Limited power of attorney for one task
FAQ
Questions from solar and energy installers
Do solar contracts need to be notarized?
Usually not. Recorded documents do, because the county clerk records only acknowledged or proved documents. Financing partners may ask for notarized owner affidavits too.
What if one owner is out of state?
They can sign on a remote video session when the recording office or financing partner accepts it, or before a notary where they are.
Can you record the easement for us?
Yes. Recording is billed at its starting price plus the county's fee at cost on its own line.
Do you collect lien waivers from our subs?
Yes, as a separate service, quoted per job and confirmed before work starts.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.