Translator certification affidavits notarized for translation agencies

What translation agencies bring us

An agency's request is usually a translator's affidavit of accuracy to sit on top of the translation, signed by the translator who did the work. The notary verifies the translator's identity and administers the oath; the notary does not check the translation. When the set is going abroad, the notarized affidavit is what the New Jersey apostille attaches to, so in-person, wet-ink signing is the safer route for those jobs, and our guide on apostilles after a remote notarization explains the exceptions.

For USCIS, a translator's certification of competence and accuracy is what the rule asks for, without a notary. We tell clients that rather than sell them a notarization they don't need. When your translators are full, our own translator partner takes overflow pages at the per-page price shown below.

What we handle for you

• Mobile notary visit: translators sign at your office in a batch.from $75, plus state notarial fees
• Remote online notarization by video: remote translators sign by video for sets that won't be apostilled.from $40, per session, online, no travel
• Apostille handling: the notarized set carried through the New Jersey apostille.from $125, per document, plus state fees
• Embassy legalization: embassy legalization for countries outside the apostille convention.from $150, per document, plus government and embassy fees
• Certified translation through our translator partner: overflow pages through our translator partner.from $29, per page; long documents are quoted

How ordering works

1. Send the affidavit wording your agency uses and the translator's name; we don't need the source documents.
2. We quote the session or the office visit, plus apostille handling if the set is going abroad.
3. The translator swears to the affidavit and signs before the notary.
4. The notarized set comes back to you, or goes on to the apostille and then to you or your client.

One account for the whole office: ask for it with the form below, and once the desk has set it up your team orders in the client portal and gets one monthly invoice with your reference on each line. Until an account is approved for terms, jobs are paid when booked; approved accounts pay on net-30 terms, by card or ACH bank debit. New Jersey caps the fee for each notarial act; travel and service fees are separate and shown on the quote. See also business accounts and prepaid business plans.

Where we work

New Jersey is served directly from our desk in Cranford, with in-person visits on the schedule shown when you book. For translation agencies with signers in other states, remote online notarization works anywhere the receiving office accepts it, and in-person signings outside New Jersey go through our notary network where we can find a commissioned notary. We confirm coverage before accepting a job, and say so plainly when we can't cover it.

What the rules say

• NJ Treasury: "For documents in languages other than English, we recommend that you attach a notarized English translation," and documents are submitted with the NJ notary's original inked signature. Source: NJ Treasury, Apostilles and Certifications
• USCIS requires a translator's certification that the translation is complete and accurate and that the translator is competent; the rule doesn't call for a notary. Source: 8 CFR 103.2(b)(3)

Read on the official pages in November 2026. Rules and forms change, and the office receiving a document decides what it accepts. General information about our services, not legal advice; we are not lawyers.

What we don't do

• The notary doesn't review or vouch for the translation.
• We don't advise on what a foreign authority will accept.
• A translator can't notarize their own signature, and our partner translators don't sign your agency's affidavits.

Related: Translator statements and notarization · What a certified translation is · Certified translation