For utility and right-of-way agents
Right-of-way and utility easement acknowledgments, parcel by parcel
A right-of-way grant or utility easement has to be acknowledged or proved before a New Jersey county clerk will record it, and a route can mean dozens of owners. We schedule the acknowledgments parcel by parcel, keep a running list of which are signed, and take the originals to the county in batches.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What utility and right-of-way agents bring us
Right-of-way agents usually hand off the signing once the owner has agreed. What's left is logistics: an easement or right-of-way agreement per parcel, sometimes a corporate signer for a business owner with proof of authority, sometimes an estate or a trust with a fiduciary signing, and a memorandum or plat exhibit that has to stay attached. A missed co-owner or a wrong name in the acknowledgment is what sends a document back from the clerk, so we check the names on the deed against the signature block before each visit.
For telecom and fiber builds, the same applies to pole or conduit easements on private land and to license agreements the carrier chooses to record. Contracts that won't be recorded often need no notary.
What we handle for you
- Mobile notary visit: owners met at the parcel, their home or their business.from $75, plus state notarial fees
- Remote online notarization by video: absentee owners by video when the county and your company accept it.from $40, per session, online, no travel
- Records retrieval: vesting deeds pulled to check owner names before signing.from $65, per record, plus agency fees
- Document recording with the county: originals delivered to each county clerk in batches.from $50, per document, plus county fees
- Prepaid monthly business plans: a monthly plan or account billing for a long route.Quoted per job, confirmed before work starts
How ordering works
- Send the parcel list with owner names, addresses and the documents for each parcel.
- We pull deeds where you ask, flag name mismatches, and quote per parcel or for the route.
- Owners acknowledge before the notary; each document gets its own certificate and journal entry.
- Signed originals are recorded or returned to you, with a status list you can match against your route.
One account for the whole office: ask for it with the form below, and once the desk has set it up your team orders in the client portal and gets one monthly invoice with your reference on each line. Until an account is approved for terms, jobs are paid when booked; approved accounts pay on net-30 terms, by card or ACH bank debit. New Jersey caps the fee for each notarial act; travel and service fees are separate and shown on the quote. See also business accounts and prepaid business plans.
Where we work
New Jersey is served directly from our desk in Cranford, with in-person visits on the schedule shown when you book. For utility and right-of-way agents with signers in other states, remote online notarization works anywhere the receiving office accepts it, and in-person signings outside New Jersey go through our notary network where we can find a commissioned notary. We confirm coverage before accepting a job, and say so plainly when we can't cover it.
What the rules say
- Recording in New Jersey requires the document to be "acknowledged or proved as provided by Title 46," with the statute's other conditions on names and signatures. Source: N.J.S.A. 46:26A-3, prerequisites for recording
- Remote acknowledgments by audio-video are permitted for New Jersey notaries under P.L.2021, c.179; the county decides what it records. Source: P.L.2021, c.179 (New Jersey remote notarization law)
Read on the official pages in November 2026. Rules and forms change, and the office receiving a document decides what it accepts. General information about our services, not legal advice; we are not lawyers.
What we don't do
- We don't negotiate easements or make offers to owners.
- We don't survey, appraise or give title opinions.
- Prices are for our services only; we pay and accept nothing for referrals.
Related: Document recording with the county · Records retrieval
FAQ
Questions from utility and right-of-way agents
Does every owner on the deed have to sign?
Whoever the easement names as grantor signs and acknowledges it. We check the deed against the signature block, but your title or legal team decides who must sign.
Can a business owner sign for an LLC?
Yes, an authorized signer can acknowledge for the entity. Bring whatever proof of authority your company requires.
Can you record in more than one county?
Yes. Each county clerk records its own documents and fees are billed at cost per county.
How do you price a route?
Per parcel visit at the starting price shown, with recording and deed copies on their own lines. Long routes get a written quote before work starts.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.