What gets recorded
In most places that allow remote notarization, the session's audio and video are recorded from start to finish. The record typically includes the identity checks, the signer's statements and the signing itself. The notary's journal entry is also kept.
The recording shows the process, not the contents of the signer's private screens beyond the document being signed.
Pay attention to what you say aloud. Do not read out account numbers or passwords during the session. The recording could be reviewed years later.
Who keeps it
Responsibility falls on the notary, who often uses the platform's secure storage. The notary stays accountable for the record even if the platform stores it. Some states set rules on how the notary must store the file, including encryption and access control.
If a notary changes platforms, they must make sure the old records remain available.
How long records last
Retention periods are set by state law. Some states match the journal retention rule, while others set a separate rule for recordings. New Jersey notaries are expected to keep records for ten years. A different state may differ, so ask the notary what applies.
The notary cannot simply delete a recording after the transaction closes.
Some platforms keep recordings for the notary's required period and then delete them automatically. Others leave deletion to the notary. Ask which method applies.
Who can see them
The recording is confidential. Access is usually limited to the notary, the signer, a court, or a regulatory office with proper authority. A third party such as a lender may ask for a copy, and the notary should follow state rules and the signer's consent.
If you need a copy, ask the notary or platform in writing, with the date and document.
Court orders can compel disclosure in some cases. In ordinary circumstances, access without consent is restricted.
What signers can do
At the start of the session, note that you are being recorded and consent if asked. Do not show private information on screen beyond what is needed. Avoid doing the session on a public network. Afterwards, save your signed documents and the notarial certificate in a safe place.
If privacy matters, ask the platform where data is stored.
Keep your own note of the session date, the notary's name and the platform used. If you ever need a copy years later, those details speed up the request.
Questions worth asking the notary
Ask which platform will hold the recording, how long it will be kept, how you can request a copy, and what happens if the notary leaves the business. Ask whether the platform is based in the United States and who has access.
A notary who answers clearly and quickly is likely to handle your records carefully too.
Common questions
Can I refuse to be recorded?
In places that require a recording, refusing means the remote session cannot proceed. You could choose an in-person notarization instead.
Does the recording go to the lender or title company?
Not automatically. Sharing is governed by state rules, the notary's duties and your consent.
This guide is general information, not legal advice. Fees and procedures change; check with the office involved or an attorney for your situation.