Notarized online, by document

How to get a certification of trust notarized online

Banks, brokerages and title companies usually want a short certification of trust instead of the whole trust agreement. When the trustees live in different states, or one is traveling, a video session gets every signature done at once.

Online notary: closed now · opens 7 AM ET

Book an online session Will it be accepted?

Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.

Who signs, and which notarial act

The current trustee signs, and often every co-trustee. Co-trustees in different places each join from their own device.

An acknowledgment for each trustee, signed in their capacity as trustee.

Ask the recipient first

Only the person or office receiving the certification of trust can say whether an electronic notarization works for them. Ask:

The bank, brokerage or title company: do you have your own certification form?
Must every co-trustee sign, or is one enough?
Do you accept a certification notarized electronically?
Will you also want pages of the trust itself?

Signing as trustee. The signature block should show the capacity, for example "Jane Smith, Trustee of the Smith Family Trust". The notary identifies Jane; the trust document is what makes her trustee.

Doing it online, step by step

Use the institution's form. Or the one your attorney prepared, completed with the trust's name and date.
Confirm who signs. One trustee or all co-trustees, as the institution asks.
Book for each trustee. Each trustee is a signer and joins from their own device.
Sign in capacity. Each trustee signs as trustee; the notary completes the acknowledgment.
Send it. Upload the PDF to the bank or title company.

Mistakes that stop the session

A successor trustee without the paper trail. If the original trustee died or resigned, the institution may want proof of the change. Ask before the session.

The capacity left out. Signing without "Trustee" can confuse the institution.

A form from another state. Some states set content rules, so a form written for another state may not suit the institution.

Expecting the notary to check the trust. The notary doesn't compare the certification with the trust agreement.

What it costs

$40 for the session, plus $10 for each extra signer. Any other fee shows in the booking form before you confirm. For the usual 2 signers on a certification of trust, that is $50 for the session. If a witness is needed, a video witness can be added in the booking form at $40 each.

Open 7 am to 9 pm ET, every day, by appointment. Have a current photo ID, a device with a camera, and the unsigned PDF.

Book an online session Several signers: how it works

Signing from outside the U.S.? New Jersey allows it only when the document is for a U.S. court, agency or other U.S. entity, involves property in the U.S., or relates to a transaction substantially connected with the U.S., and signing isn't prohibited where you are (N.J.S.A. 52:7-10.10). Check your document.

Certification of trust: common questions

Can co-trustees in different states sign together?

Yes. Each joins from their own device; book the session for the number of trustees.

Does the notary read the trust?

No. The notary identifies the trustees and notarizes their signatures.

Will my bank accept an online notarization?

Each bank decides. Ask the department that will act on it.

Can you prepare the certification?

No. Your attorney or the institution provides it.

Can a trustee sign from abroad?

Only on New Jersey's conditions: a U.S. matter, property or transaction, and signing not prohibited where the trustee is. Use the abroad check first.

Ready to sign? Book an online session.

Book online Call (908) 444-6373