Oregon Notarial Certificate Wording Pack: Official Forms, Fill-In Certificates and a Mistakes Checklist

Who it is for

Notaries commissioned through the Oregon Secretary of State, notary public program, mobile notaries and signing agents working in Oregon who want Oregon's own certificate wording on hand, ready to fill in when a document arrives without a certificate or for a remote act.

Not the right fit if

You aren't a Oregon notary, or you only need to read the wording: it's public law and free on our Oregon certificate wording page. This pack doesn't decide which certificate a document needs or replace advice from an attorney.

Why it is different

• Only official sources: ORS chapter 194 (2025 Edition), Oregon State Legislature; Oregon Notary Public Guide, Oregon Secretary of State. No association templates or vendor forms.
• Every core act has an official Oregon form, each cited. Checked November 2026.
• The wording is public law and free on our Oregon page; the pack is the fill-in files, the chart and the checklist.

What is inside

• Which certificate do I use? (Oregon). One page: each Oregon notarial act, when it's used and where its wording comes from: acknowledgment (individual) (ORS 194.285(1)); acknowledgment (representative capacity) (ORS 194.285(2)); jurat (verification on oath or affirmation) (ORS 194.285(3)); signature witnessing (ORS 194.285(4)); copy certification (ORS 194.285(5)); remote or electronic act statement (ORS 194.277(5)(b)).
• Oregon certificate wording reference. Every form word for word with its source and check date. The acknowledgment reads "This record was acknowledged before me on (date) ______ by (name(s) of individual(s)) _________." and the jurat "Signed and sworn to (or affirmed) before me on (date) ______ by (name(s) of individual(s)) making statement _________." Then what an Oregon certificate must contain: every notarial act is evidenced by a certificate signed and dated by you, in the same manner as your signature on file with the Secretary of State. The short forms are sufficient when completed with the information ORS 194.280(1) to (3) requires; on a paper record your official stamp must be affixed to the certificate; A complete certificate has the venue (state and county), who appeared, the date, what they did (acknowledged or swore), and your signature and stamp imprint.
• Fill-in certificates (Word and PDF). Six certificates, one per page, for the acknowledgment (individual), acknowledgment (representative capacity), jurat (verification on oath or affirmation), signature witnessing, copy certification and remote or electronic act statement, with blanks for the venue, date, names and your signature, seal and commission details. Remote acts: add the ORS 194.277(5)(b) statement, "This notarial act involved the use of communication technology."
• Common-mistakes checklist. Six mistakes from Oregon Notary Public Guide, Oregon Secretary of State, among them: selecting or substituting a certificate for the signer; the guide cites an Attorney General opinion on the risk of practicing law; just stamping and signing a document that has no certificate; the guide lists this as a common form of misconduct; leaving out required information, such as the county in the venue. Plus a before-you-sign check.