For schools, registrars and international offices
Notarized and apostilled school records for students going abroad
For a diploma or transcript to be apostilled, a school official usually signs a certification before a notary, and the state then certifies the notary, so we come to the registrar's office for those signatures and can take the documents through the apostille step. Students and families your office refers can also book translations and other notarizations with us directly.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What we handle for you
Registrar signings
A notary at your office to notarize the official's signature on certified copies or verification letters, for one record or a batch. Mobile notary.
Starting at $75, plus state notarial fees
Apostille handling
Notarized school records taken through the apostille step. Apostilles for diplomas and transcripts.
Starting at $125, per document, plus state fees
Translations
Certified translations of transcripts and diplomas, when the foreign office wants one. Certified translation.
Starting at $29, per page; long documents are quoted
Student consent and affidavit forms
Travel consent letters, residency affidavits and caregiver authorizations for families. Travel and school consent forms.
Starting at $40, per session, online, no travel
How ordering works
- Ask for an account with the form below. The desk reviews each request and sets up sign-in for your team at the client portal.
- Send jobs from the portal, or from the request or booking form on each service page. Tell us how many records are signed per visit and by which official. A school account can be billed for registrar visits, while students and families pay for their own translations and apostilles.
- Billing: until the account is approved for terms, each job is paid when it's booked. Approved accounts get one invoice a month, due 30 days from the invoice date, with your reference on each line; card or ACH bank debit.
Most of this work comes as single jobs, so there is no monthly plan to buy; each job is quoted on its own.
Pricing basis
| Service | Starting at | Covers |
|---|---|---|
| Notary visit at the registrar's office | $75 | plus state notarial fees |
| Apostille handling | $125 | per document, plus state fees |
| Certified translation | $29 | per page; long documents are quoted |
| Remote online notarization | $40 | per session, online, no travel |
Starting rates. Your exact price is quoted after we confirm a local notary/runner, before you pay. Anything not listed is quoted per job and confirmed before work starts. Outside New Jersey every job is quoted. Court, county and agency fees are billed at cost on their own lines.
Coverage
Registrar visits across New Jersey. A school in another state issues documents that are apostilled by that state, so for out-of-state schools we confirm the route and coverage before accepting (apostille offices by state).
Compliance notes
- An apostille verifies the signature of a notary or public official. The route depends on the school and the state, and some public universities can be certified directly, so ask the apostille office (our diploma apostille guide).
- Transcripts sent in a sealed envelope lose their status if opened. Ask the receiving office whether it wants the sealed copy or an apostilled one.
- A notary can't certify a copy of a public record; certified copies come from the office that holds the record.
- We don't advise students on visas, admissions or which documents a foreign office requires.
General information about how our desk works, not legal advice. We are not lawyers, and the office receiving a document decides what it accepts. Updated November 2026.
Related
Apostilles for diplomas and transcripts · Documents for college students · Which documents can be apostilled · Apostille services · College-Bound Documents Kit · All business segments
FAQ
Common questions
Can you notarize a batch of verification letters in one visit?
Yes. Each letter is notarized as the official signs it in front of the notary; tell us how many so we plan the time.
Do students need an apostille on every document?
Only on what the foreign office asks for. Many foreign universities prefer transcripts sent directly by the school, with no apostille.
Can students book directly?
Yes. Students and families can book translations, apostilles and notarizations themselves and pay per job.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.