For in-house legal and compliance
Notarized resolutions, apostilles and court errands for in-house teams
We notarize your officers' signatures on board resolutions, secretary's certificates and certificates of incumbency, then take them through the apostille or embassy legalization step for a foreign subsidiary, bank or registry. The same account covers New Jersey court filings at a set $175 per filing, process serving and records pulls.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What we handle for you
Officer signatures
Resolutions, secretary's and incumbency certificates, powers of attorney and contracts, signed at your office or by video. Resolutions and secretary's certificates.
Starting at $75, plus state notarial fees
Apostilles and legalization
Notarized corporate documents apostilled for Hague countries or legalized at an embassy for others. Apostilles for NJ business documents.
Starting at $125, per document, plus state fees
Court filing and service
Papers filed in person at New Jersey courts with the stamped copy scanned back, and papers served with an affidavit of service. Court filing and process serving.
Starting at $175, per filing, a starting rate; plus the court's fee at cost
Records and recording
Court files, recorded documents and corporate filings pulled; originals recorded with the county. Records retrieval.
Starting at $65, per record, plus agency fees
How ordering works
- Ask for an account with the form below. The desk reviews each request and sets up sign-in for your team at the client portal.
- Send jobs from the portal, or from the request or booking form on each service page. Put your matter or entity reference on each request. For apostilles, tell us the destination country and whether the receiving registry wants the documents bound together or translated.
- Billing: until the account is approved for terms, each job is paid when it's booked. Approved accounts get one invoice a month, due 30 days from the invoice date, with your reference on each line; card or ACH bank debit.
If you send regular New Jersey filings or courthouse runs, the prepaid Court Runner Plan buys a set number each month at a rate quoted for your volume and area.
Pricing basis
| Service | Starting at | Covers |
|---|---|---|
| Notary visit (your office) | $75 | plus state notarial fees |
| Remote online notarization | $40 | per session, online, no travel |
| Apostille handling | $125 | per document, plus state fees |
| Embassy legalization | $150 | per document, plus government and embassy fees |
| Court filing, papers filed in person | $175 | per filing, a starting rate; plus the court's fee at cost |
| Process serving | $85 | per address, standard service |
| Records retrieval | $65 | per record, plus agency fees |
Starting rates. Your exact price is quoted after we confirm a local notary/runner, before you pay. Anything not listed is quoted per job and confirmed before work starts. Outside New Jersey every job is quoted. Court, county and agency fees are billed at cost on their own lines.
Coverage
Notarizations, filings and service across New Jersey. Officers in other states can sign by video when the document allows it; court runs, records pulls and service in other states go through our contractor network, confirmed with a price before we accept.
Compliance notes
- The notary notarizes the officer's signature; we don't confirm corporate authority, draft resolutions or choose the certificate (notarizing business contracts).
- An apostille certifies the notary's or official's signature, not the content. For New Jersey apostilles we notarize with original ink signatures; whether an electronically notarized file can be apostilled depends on the state and the destination, so ask before signing (apostille after an online notarization).
- For an officer signing from outside the United States, an online notarization must relate to a U.S. matter, entity or property.
- Court fees are billed at cost on their own lines. We don't file on eCourts or appear in court.
General information about how our desk works, not legal advice. We are not lawyers, and the office receiving a document decides what it accepts. Updated November 2026.
Related
Resolutions and secretary's certificates · U.S. business documents from abroad · Business notary retainer · Online notary + apostille package · All business segments
FAQ
Common questions
Can you certify that our officer has authority to sign?
No. The notary confirms identity and willingness. Authority is shown by your own secretary's or incumbency certificate.
Can a foreign subsidiary's document be signed here?
Yes, when the receiving country accepts a U.S. notarization with an apostille or legalization. Check with the local registry or counsel first.
How is court work billed?
Filing papers in person is a set $175, with the court's own fee at cost on a separate line. The Court Runner Plan prepays a set number of New Jersey filings a month.
Can you keep a notary on call for our office?
Ask about the business notary retainer, a standing arrangement for offices that notarize often.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.