For hospitals, care facilities and hospice
A notary at the bedside when a resident or patient needs papers signed
Social workers, case managers and front desks can send us patients and residents who need a power of attorney, advance directive or affidavit notarized, and we come to the room with independent witnesses when the document needs them. The notary checks identity and willingness and stops if the signer seems confused or pressured; capacity stays with the medical team and the family's attorney.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What we handle for you
Bedside notarizations
Powers of attorney, healthcare proxies, living wills and affidavits the family or their attorney prepared, signed in the room. Hospital and care facility visits.
Starting at $125, plus state notarial fees
Independent witnesses
Many facilities don't allow staff to witness, so we bring the witnesses when you ask. Witness services.
Starting at $40, per witness, booked with the visit or session
Medical records pickup
Records picked up from a facility with a signed authorization and delivered where the family or attorney needs them. Medical records pickup.
Starting at $95, per facility, plus copy fees
Video sessions
A resident who can see and hear the notary clearly can sometimes sign by video, when the receiving bank or agency accepts an electronic notarization. Remote online notarization.
Starting at $40, per session, online, no travel
How ordering works
- Ask for an account with the form below. The desk reviews each request and sets up sign-in for your team at the client portal.
- Send jobs from the portal, or from the request or booking form on each service page. Send the facility, floor and room, who the family contact is, what document is being signed and what ID the signer has. We confirm visiting rules with the unit before we go. A facility account can be the one billed, or each family can pay for its own visit.
- Billing: until the account is approved for terms, each job is paid when it's booked. Approved accounts get one invoice a month, due 30 days from the invoice date, with your reference on each line; card or ACH bank debit.
Most of this work comes as single jobs, so there is no monthly plan to buy; each job is quoted on its own.
Pricing basis
| Service | Starting at | Covers |
|---|---|---|
| Hospital or care facility visit | $125 | plus state notarial fees |
| Witness | $40 | per witness, booked with the visit or session |
| Medical records pickup | $95 | per facility, plus copy fees |
| Remote online notarization | $40 | per session, online, no travel |
Starting rates. Your exact price is quoted after we confirm a local notary/runner, before you pay. Anything not listed is quoted per job and confirmed before work starts. Outside New Jersey every job is quoted. Court, county and agency fees are billed at cost on their own lines.
Coverage
Hospitals, rehab centers, nursing homes, assisted living and hospice care across New Jersey; visits are scheduled Monday to Friday 8 AM to 8 PM; Saturday 9 AM to 5 PM. Visits outside those hours depend on who is available; there is no fixed after-hours or weekend surcharge, and any extra cost is itemized on the quote before anyone confirms. Facilities in other states: ask, and we confirm coverage through our contractor network before accepting.
Compliance notes
- If the signer seems confused, heavily medicated or pressured, the notary must decline. A notary checks identity and willingness; whether someone has capacity is for the attorney and the medical team (power of attorney in a hospital).
- Many facilities don't allow staff to witness, and witnesses generally shouldn't be related to the signer or named in the document. Ask for independent witnesses when you book.
- New Jersey accepts a government photo ID that is current or expired no more than three years (N.J.S.A. 52:7-10.8). Tell us before the visit if the ID is older or missing.
- A will is a separate question: New Jersey's remote notarization law leaves wills out, so a will is signed in person as the family's attorney directs.
- We don't draft documents, explain them or advise families. Questions about what to sign go to the family's attorney.
General information about how our desk works, not legal advice. We are not lawyers, and the office receiving a document decides what it accepts. Updated November 2026.
Related
Hospital and care facility notary · Nursing homes and assisted living · Hospice and end-of-life signings · Elder care partners · Hospitals by county · Power of Attorney Signing Kit · All business segments
FAQ
Common questions
Can our staff act as witnesses?
That's your facility's policy. Many don't allow it, which is why we bring independent witnesses when a document needs them.
What if the patient can't sign their name?
Tell us before the visit. There are specific rules for a signer who physically can't sign, and the family's attorney should confirm how the document is to be signed.
Do you come in the evening or on weekends?
Visits are scheduled Monday to Friday 8 AM to 8 PM; Saturday 9 AM to 5 PM. Outside those times it depends on availability. There is no fixed after-hours or weekend surcharge; any extra cost is itemized on the quote before the family or facility confirms.
Do you pay for referrals from our social workers?
No. We don't pay or accept referral fees, so there is nothing to disclose.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.