For employers, HR teams and staffing agencies
An I-9 authorized representative for hires you can't meet in person
When a new hire is in New Jersey and your HR team isn't, we meet the employee, examine their original documents in person and complete Section 2 of Form I-9 as your authorized representative, from $50 per employee. Your company stays responsible for the form, and we can notarize any onboarding paperwork that needs it at the same visit.
Matthew Coleman, NJ Notary Public and NNA Certified Loan Signing Agent. Cranford, NJ. Fee confirmed before your session. Card charged only after it is complete. We aim to confirm within 15 minutes, 7am to 9pm.
What we handle for you
Form I-9, Section 2
We meet the new hire at home, an office or a public place, look at the original documents they choose to present and fill in Section 2 for you. This is not a notarization: you name us as your representative. I-9 authorized representative.
Starting at $50, per employee
Onboarding documents
An affidavit, sworn statement or other form that your client, a licensing board or an agency wants notarized, signed at the same visit. The business onboarding package books the two together.
Starting at $75, plus state notarial fees
Remote signers
Documents that can be signed electronically can be notarized over video for a hire in any state, every day, 7 AM to 9 PM Eastern time. Form I-9 itself is not done this way. Remote online notarization.
Starting at $40, per session, online, no travel
Background check apostilles
A hire relocating abroad, or coming from abroad, may need an FBI check or a diploma apostilled. FBI check apostille.
Starting at $125, per document, plus state fees
How ordering works
- Ask for an account with the form below. The desk reviews each request and sets up sign-in for your team at the client portal.
- Send jobs from the portal, or from the request or booking form on each service page. Put the new hire's name, start date and phone on each request, plus your requisition or employee ID so it prints on the invoice line. Staffing agencies can note the client company the hire is placed with.
- Billing: until the account is approved for terms, each job is paid when it's booked. Approved accounts get one invoice a month, due 30 days from the invoice date, with your reference on each line; card or ACH bank debit.
If you send regular visits or online sessions in New Jersey, the prepaid Notary Plan buys a set number each month at a rate quoted for your volume and area.
Pricing basis
| Service | Starting at | Covers |
|---|---|---|
| I-9 authorized representative | $50 | per employee |
| Notary visit for onboarding documents | $75 | plus state notarial fees |
| Remote online notarization | $40 | per session, online, no travel |
| Apostille handling | $125 | per document, plus state fees |
Starting rates. Your exact price is quoted after we confirm a local notary/runner, before you pay. Anything not listed is quoted per job and confirmed before work starts. Outside New Jersey every job is quoted. Court, county and agency fees are billed at cost on their own lines.
Coverage
We send our own representative anywhere in New Jersey. For a hire in another state, tell us where they are: we check whether a notary in our contractor network near them can act as your representative, and we confirm before we accept the job. If no one covers the area, we tell you so you can use another option, such as a coworker you appoint.
Compliance notes
- The employer may choose almost anyone as its authorized representative, and the employer remains responsible for mistakes the representative makes (our I-9 representative guide).
- Section 2 is usually due within three business days after the employee starts work, so book the visit before the start date where you can.
- The employee picks which documents to show from the official lists. We don't ask for more or different documents, because that can lead to discrimination claims (Lists A, B and C explained).
- Some E-Verify employers can use the government's alternative remote procedure instead. Eligibility depends on E-Verify participation, so check current USCIS guidance (E-Verify rules by state).
- We don't give immigration advice or create E-Verify cases. Questions about work authorization go to your counsel.
General information about how our desk works, not legal advice. We are not lawyers, and the office receiving a document decides what it accepts. Updated November 2026.
Related
I-9 authorized representative · Business onboarding package · I-9 representative guide · Business notary accounts · I-9 and E-Verify Records Kit · All business segments
FAQ
Common questions
Does the representative have to be a notary?
No. Federal rules let the employer choose almost anyone, such as a coworker, a business associate or a notary. Whoever it is, the employer stays responsible for the form.
Can you complete Form I-9 over video?
Not as our service. We examine documents in person. Some E-Verify employers qualify for the government's alternative remote procedure, which the employer runs itself.
Can you handle hires outside New Jersey?
Ask with the hire's city and state. We check our contractor network and confirm before accepting; if nobody covers that area we say so.
How are staffing agencies billed?
On one business account. Each line shows the hire and your reference. Approved accounts can be invoiced net 30; until approval, each job is paid when it's booked.
Before you send
- Opening an account is free. The desk reviews each request before any work is booked.
- Net-30 invoicing is for approved accounts. Until then, jobs are paid per job.
- Outside New Jersey we confirm coverage for each job before we accept it.
- We don't pay or accept referral fees, and we are not lawyers.
Prefer to talk?
Call the desk and we'll take the request by phone.