How to get an employment verification letter notarized online

Who signs, and which notarial act

The employer's representative signs: an HR officer, manager or owner. The employee doesn't sign the employer's letter.

Usually an acknowledgment. If the recipient wants the facts sworn to, it's a jurat with an oath.

Ask the recipient first

Only the person or office receiving the employment verification letter can say whether an electronic notarization works for them. Ask:

• Who is receiving it: what must the letter include (dates, title, pay, hours, duties)?
• Must it be on letterhead, and signed by someone with a particular title?
• Does it need an apostille if it's going abroad?
• Will you accept an electronically notarized copy?

The signer speaks for the company. The notary identifies the signer, not their job; the recipient may call the employer to confirm. If it's going abroad, see apostille after an online notarization.

Doing it online, step by step

1. Draft on letterhead. With exactly what the recipient asks for.
2. Pick the signer. Someone with the authority and title the recipient expects.
3. Book one signer. Upload the unsigned letter.
4. Sign on video. The signer shows ID and signs.
5. Apostille if needed. For documents going abroad.

Mistakes that stop the session

The employee signing their own letter. Recipients want the employer's representative.

Missing details. Recipients often reject letters without dates, title or pay. Ask what they need.

A personal email address as contact. Use the company's contact details so the recipient can verify.

What it costs

$50 for the session, plus $10 for each extra signer. Any other fee shows in the booking form before you confirm. If a witness is needed, a video witness can be added in the booking form at $40 each.

Open 7 am to 9 pm ET, every day, by appointment. Have a current photo ID, a device with a camera, and the unsigned PDF.

Signing from outside the U.S.? New Jersey allows it only when the document is for a U.S. court, agency or other U.S. entity, involves property in the U.S., or relates to a transaction substantially connected with the U.S., and signing isn't prohibited where you are (N.J.S.A. 52:7-10.10). Check your document.

Related

• Business and corporate documents online
• Apostille after an online notarization
• Letter of authorization online
• Every document we cover online

Other documents notarized online

• Bill of sale
• Child travel consent letter
• Lease
• Promissory note
• Gift letter
• Name change affidavit
• Residency affidavit
• Affidavit of identity
• Certification of trust
• Small estate affidavit
• Affidavit of domicile
• Insurance proof of loss
• Lien waiver
• Release or settlement agreement
• Prenuptial agreement
• Letter of authorization
• Advance directive or health care proxy
• Passport consent form (DS-3053)
• 401(k) or pension spousal consent
• Affidavit of single status
• Certificate of incumbency
• Translator's certification
• HIPAA authorization
• Beneficiary change form
• Separation agreement
• Personal guarantee
• Revocation of power of attorney

General information, not legal advice. We are not lawyers: we notarize, and we don't draft or explain documents. Whoever receives your document decides what it accepts, and we can't guarantee that any office or company will accept it. Updated November 8, 2026.