How to get a HIPAA authorization notarized online

Who signs, and which notarial act

The patient signs, or a parent or legal representative signing for them, with proof of authority if the provider asks.

Usually an acknowledgment. If the form says "sworn," it's a jurat with an oath.

Ask the recipient first

Only the person or office receiving the hipaa authorization can say whether an electronic notarization works for them. Ask:

• Whoever asked for it: must it be notarized, or is a signature enough?
• Will you accept an electronically notarized copy, uploaded or printed?
• Do you have your own authorization form, with an expiration date or event?
• If you sign for someone else: what proof of authority do you want with it?

Notarization is the requester's rule, not HIPAA's. A valid authorization needs its required elements (who may disclose, to whom, what, why, an expiration and your signature). If the provider doesn't ask for notarization, you may not need it.

Doing it online, step by step

1. Use the provider's form. Or the requester's, filled in with what may be shared and when it expires.
2. Confirm notarization is wanted. And that an electronic notarization works for them.
3. Book one signer. Upload the unsigned form.
4. Sign on video. Show ID and sign on screen.
5. Send it. Upload or print as the provider or requester instructs.

Mistakes that stop the session

No expiration. The form should say when the permission ends; fill it in.

Signing for an adult without authority. A family member needs a power of attorney or guardianship to sign for another adult.

Notarizing when nobody asked. Check first; it may not be needed.

What it costs

$50 for the session, plus $10 for each extra signer. Any other fee shows in the booking form before you confirm. If a witness is needed, a video witness can be added in the booking form at $40 each.

Open 7 am to 9 pm ET, every day, by appointment. Have a current photo ID, a device with a camera, and the unsigned PDF.

Signing from outside the U.S.? New Jersey allows it only when the document is for a U.S. court, agency or other U.S. entity, involves property in the U.S., or relates to a transaction substantially connected with the U.S., and signing isn't prohibited where you are (N.J.S.A. 52:7-10.10). Check your document.

Related

• Medical and school consent forms online
• Advance directive online
• Power of attorney online
• Every document we cover online

Other documents notarized online

• Bill of sale
• Child travel consent letter
• Lease
• Promissory note
• Gift letter
• Name change affidavit
• Residency affidavit
• Affidavit of identity
• Certification of trust
• Small estate affidavit
• Affidavit of domicile
• Insurance proof of loss
• Lien waiver
• Release or settlement agreement
• Prenuptial agreement
• Letter of authorization
• Advance directive or health care proxy
• Passport consent form (DS-3053)
• 401(k) or pension spousal consent
• Affidavit of single status
• Certificate of incumbency
• Translator's certification
• Employment verification letter
• Beneficiary change form
• Separation agreement
• Personal guarantee
• Revocation of power of attorney

General information, not legal advice. We are not lawyers: we notarize, and we don't draft or explain documents. Whoever receives your document decides what it accepts, and we can't guarantee that any office or company will accept it. Updated November 8, 2026.